Santa Ana — 2023-02-21

1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section\n54957.6(a):\nAgency Negotiators: Human Resources Executive Director, Jason Motsick\nEmployee Organizations:\nSanta Ana Police Officers Association (POA)\nService Employees’ International Union (SEIU) Full­Time Employees\nConfidential Association of Santa Ana (CASA)\nSanta Ana Management Association (SAMA)

2. CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION pursuant to\nParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:\nA. Micah’s Way v. City of Santa Ana, United States District Court, Case No. 8:23­CV­\n00183­DOC­KES\nB. City of Santa Ana v. Rim Pacific Investors Portofino, LLC, Orange County Superior\nCourt, Case No. 30­2021­01221615

3. PUBLIC EMPLOYEE PERFORMANCE

1. Proclamation presented by Mayor Amezcua to Olive Crest for 50 Years of Outstanding\nContributions to the Community.

10. Receive and File Fiscal Year 2021­22 Annual Comprehensive Financial Report,\nRelated Audit Reports, and Measure X Agreed­upon­Procedures Report\nDepartment(s): Finance and Management Services\nRecommended Action: Receive and file the following audited and separately\nissued reports for the Fiscal Year Ended June 30, 2022:\n1. The Auditor’s unmodified “clean” opinion letter for the fiscal year 2021­22 Audited\nFinancial Statements included in the Annual Comprehensive Financial Report (ACFR)\n2. Government Auditing Standards (GAS) Letter\n3. Governance Letter\n4. Air Quality Management District (AQMD) Audited Financial Statements\n5. The Auditor’s report on the Appropriations Limit (GANN Limit)\n6. The Auditor’s report on compliance with the Statement of Investment Policy\n7. Measure X Agreed­Upon­Procedures Report

11. Award a Purchase Order in the Amount of $789,567 to Best Contracting Services, Inc.\nfor Fire Station 72 Hose Tower Roof Repair and Fire Station 74 Roof Removal and\nInstallation (Specification No. 22­170) (General Fund)\nDepartment(s): Public WorksPage 8\nAgency 2/21/2023\nRecommended Action: Authorize a one­time purchase and payment of purchase\norder to Best Contracting Services Inc. in the amount of $789,567, plus a contingency\n7. Measure X Agreed­Upon­Procedures Report\n11. Award a Purchase Order in the Amount of $789,567 to Best Contracting Services, Inc.\nfor Fire Station 72 Hose Tower Roof Repair and Fire Station 74 Roof Removal and\nInstallation (Specification No. 22­170) (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize a one­time purchase and payment of purchase\norder to Best Contracting Services Inc. in the amount of $789,567, plus a contingency\nof $157,914, for a total amount not to exceed $947,481, for Roof Removal and\nInstallation at Fire Station 72 Hose Tower and Fire Station 74, subject to non­\nsubstantive changes approved by the City Manager and City Attorney.

12. Award Purchase Order to National Auto Fleet Group for Six Chevrolet Bolt EVs and\nTwo Chevrolet Traverse SUVs in the Amount of $275,765 (Specification No. 23­008)\n(General and Non­General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Authorize a one­time purchase and payment to National\nAuto Fleet Group for six 2023 Chevrolet Bolt EVs, and two 2023 Chevrolet Traverse\nSUVs, in the amount of $255,765, plus a contingency of $20,000 for a total amount\nnot to exceed $275,765, subject to non­substantive changes approved by the City\nManager and City Attorney.\n2. Approve an appropriation adjustment recognizing $193,589 in prior­year fund\nbalance in the Air Quality Improvement (AB 2766) Fund, Prior Year Carry Forward\nrevenue account and appropriate the same amount into the Fleet Services­Air Quality\nImprovement expenditure account for this item. (Requires five affirmative votes)

13. Award Purchase Orders to Acco Engineered Systems to Relocate and Replace Fan\nCoils at the Grand Central Art Center and the Santa Ana Regional Transportation\nCenter (Specification No. 23­021) (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize a one­time purchase and payment to Acco\nEngineered Systems for the relocation and replacement of fan coils at the Grand\nCentral Art Center, in the amount of $745,860, plus a contingency of $54,140 and at\nthe Santa Ana Regional Transportation Center, in the amount of $1,548,348, plus a\ncontingency of $51,652 for a total amount not to exceed $2,400,000, subject to non­\nsubstantive changes approved by the City Manager and City Attorney.

14. Approve Agreement with Robertson Industries, Inc. for Playground Rubber\nResurfacing Citywide in an Amount Not to Exceed $451,205 for a One­Year Term\n(General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement with\nRobertson Industries, Inc. to provide playground rubber resurfacing citywide for a total\nbase amount of $360,964, with a contingency of $90,241, for a total agreement\namount not to exceed $451,205 for a one­year period beginning February 21, 2023 to\nFebruary 20, 2024, subject non­substantive changes approved by the City Manager\nand City Attorney (Agreement No. 2023­XXX).

15. Approve an Agreement with Diversified Waterscape, Inc. for Lake Management\nServices at City Sites for a Five­Year Term for an Annual Amount Not to Exceed\nRobertson Industries, Inc. to provide playground rubber resurfacing citywide for a total\nbase amount of $360,964, with a contingency of $90,241, for a total agreement\namount not to exceed $451,205 for a one­year period beginning February 21, 2023 to\nFebruary 20, 2024, subject non­substantive changes approved by the City Manager\nand City Attorney (Agreement No. 2023­XXX).\n15. Approve an Agreement with Diversified Waterscape, Inc. for Lake Management\nServices at City Sites for a Five­Year Term for an Annual Amount Not to Exceed\n$177,572, for a Total of $887,860 (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement with\nDiversified Waterscapes, Inc. to provide scheduled maintenance duties in an annual\namount of $127,572 with an annual contingency of $50,000 for a total agreement\namount not to exceed $887,860 for a three­year period beginning February 21, 2023\nand ending on February 20, 2026, with an option for two one­year extensions, subject\nto non­substantive changes approved by the City Manager and City Attorney\n(Agreement No. 2023­XXX).

16. Approve an Agreement with Service 1st for Pool Maintenance Services at Five City\nPools for a Three­Year Term for an Annual Amount not to Exceed $248,135, Including\nan Annual Contingency of $50,000, for a Total Agreement Amount of $1,240,675\n(General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement with\nService 1st to provide scheduled maintenance duties in an annual amount of\n$248,135, including an annual contingency of $50,000, for a total agreement amount\nnot to exceed $1,240,675 for a three­year period beginning February 21, 2023 and\nending on February 20, 2026, with an option for two, one­year extensions, subject to\nnon­substantive changes approved by the City Manager and City Attorney\n(Agreement No. 2023­XXX).

17. Approve Cooperative Agreement to Fund Total Maximum Daily Load Programs and\nRelated Activities in the Newport Bay Watershed\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute Cooperative\nAgreement No. MA­080­23010376 with the County of Orange and other Newport Bay\nWatershed dischargers to fund Total Maximum Daily Load programs and related\nactivities in the Newport Bay Watershed for a five­year term beginning July 1, 2023\nand expiring June 30, 2028, subject to non­substantive changes by the City Manager\nand City Attorney (Agreement No. 2023­XXX).

18. Blanket Order Agreement with C3 Technology Services for Purchase of Sharp\nCopiers and Managed Print Services in a Combined Annual Amount not to Exceed\n$310,000 (General and Non­General Fund)\nDepartment(s): Information Technology\nRecommended Action: Authorize the City Manager to execute an agreement with\nC3 Technology Services for Sharp copier equipment and managed print services for

19. Agreement with DTSA Services for Downtown Santa Ana Clean & Safe Program\nDepartment(s): Community Development Agency\nRecommended Action: Authorize the City Manager to execute an agreement with\nDTSA Services for the Downtown Santa Ana Clean & Safe Program, for a total\nagreement amount not to exceed $5,098,307, which includes a 10­percent\ncontingency, for a three­year term beginning March 1, 2023 and expiring February 29,\n2026 with an option for one two­year extension, subject to non­substantive changes\napproved by the City Manager and City Attorney (Agreement No. 2023­XXX).

2. Certificates of Recognition presented by Mayor Pro Tem Lopez and Councilmember\nHernandez to Alexis “Lex” Rocha, John M. Raya and Coach Hector Lopez for\nOutstanding Contributions to the Community.\nSTAFF PRESENTATIONS

20. Approve Memorandum of Understanding and Appropriation Adjustment Accepting the\nFY 2022 Edward Byrne Memorial Justice Assistance Grant (Non­General Fund)\nDepartment(s): Police Department\nRecommended Action: 1. Authorize the City Manager and Chief of Police to\nexecute a Memorandum of Understanding with the County of Orange, Sheriff’s\nDepartment accepting the 2022 Edward Byrne Memorial Justice Assistance Grant in\nthe amount of $102,441, subject to non­substantive changes approved by the City\nManager and City Attorney (Agreement No. 2023­XXX).\n2. Approve an appropriation adjustment recognizing $102,441 in the Law\nEnforcement Grants revenue account and appropriate same to the Byrne Justice\nAssistance expenditure accounts. (Requires five affirmative votes.)

21. Teleconferencing for Meetings of City Council and All Boards, Committees, and\nCommissions Pursuant to the Provisions of Assembly Bill 361\nDepartment(s): Clerk of the Council Office\nRecommended Action: Resolution No. 2023­XXX – Adopt a resolution to consider\ncontinuing the use of teleconferencing for City Council, board, committee, and\ncommission meetings pursuant to the provisions of Assembly Bill 361 for the next 30\ndays.

22. Proposed Resolution Adopting City Council Actual and Necessary Expense Policy\nPursuant to City Charter Section 402 and Approving Reimbursement Request\nDepartment(s): City Manager Office\nRecommended Action: 1. Resolution No. 2023­XXX – Adopt a Resolution\napproving the Proposed City Council Actual and Necessary Expense Policy.\n2. Approve reimbursement request not to exceed $1,500.

23. Fiscal Year 2022­23 Mid­Year Budget Update, Revive Spending Plan Update,\nAppropriation Requests and Workforce Changes\nDepartment(s): Finance and Management Services\nRecommended Action: 1. Receive and file the FY 2022­23 Mid­Year budget\nupdate, including an update for the Revive Santa Ana Spending Plan.\n2. Approve the recommended Appropriation Adjustments. (Requires five\naffirmative votes)\n3. Resolution No. 2023­XXX – Adopt a Resolution ­ A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NO. 2015­026\nTO EFFECT CERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND\nCOMPENSATION PLAN.\n4. Resolution No. 2023­XXX – Adopt a Resolution ­ A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL\nYEAR 2022­2023 ANNUAL BUDGET TO ADD AND DELETE FULL­TIME\nPOSITIONS IN THE LIBRARY DEPARTMENT, PARKS, RECREATION, AND\nCOMMUNITY SERVICES DEPARTMENT, PLANNING AND BUILDING\nDEPARTMENT, AND PUBLIC WORKS DEPARTMENT.

24. Environmental Sanitation and Roadway Cleaning Fee Work Study Session\nDepartment(s): Public Works Agency\nRecommended Action: Discuss and provide direction to staff.\nCOUNCILMEMBER REQUESTED ITEMS

25. Discussion and Announcement of Ad Hoc Committees for Crossing Guards and\nSheltering Homeless Families – Mayor Amezcua

26. Discuss and Consider Directing the City Manager to Direct Staff to Enter into\nNegotiations with the Los Angeles and Orange Counties Building and Construction\nTrades Council to Work Off and Build On the City's Expired Community Workforce\nCOUNCILMEMBER REQUESTED ITEMS\n25. Discussion and Announcement of Ad Hoc Committees for Crossing Guards and\nSheltering Homeless Families – Mayor Amezcua\n26. Discuss and Consider Directing the City Manager to Direct Staff to Enter into\nNegotiations with the Los Angeles and Orange Counties Building and Construction\nTrades Council to Work Off and Build On the City's Expired Community Workforce\nAgreement (CWA) which Establishes Labor Relations Policies and Procedures for\nthe City – Councilmember Penaloza\nCITY MANAGER COMMENTS\nCOUNCIL COMMENTS\nAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for\nmembers of the Council to provide a brief oral report on attendance of any regional board or\ncommission meeting or any conference, meeting or event attended.

3. Homelessness Update

4. Diemer Treatment Plant Tour Opportunity\nCLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed\nSession.\nPUBLIC COMMENT – Public comments will be held during the beginning of the meeting for\nALL comments on agenda and non­agenda items.\nCONSENT CALENDAR\nRECOMMENDED ACTION: Approve staff recommendations on the following\nConsent Calendar Items: 5 through 22.

5. Excused Absences\nDepartment(s): Clerk of the Council\nRecommended Action: Excuse the absent members.

6. Appoint Amalia Mejia Nominated by Councilmember Vazquez as the Ward 2\nRepresentative to the Community Development Commission for a Full­Term Expiring\nDecember 8, 2026\nDepartment(s): Clerk of the Council Office\nRecommended Action: Appoint Page 7 Mejia to the Community Development\nAmalia 2/21/2023\nCommission as the Ward 2 representative and administer Oath of Office.\n6. Appoint Amalia Mejia Nominated by Councilmember Vazquez as the Ward 2\nRepresentative to the Community Development Commission for a Full­Term Expiring\nDecember 8, 2026\nDepartment(s): Clerk of the Council Office\nRecommended Action: Appoint Amalia Mejia to the Community Development\nCommission as the Ward 2 representative and administer Oath of Office.

7. Appoint Darlene Perez Nominated by Councilmember Phan as the Ward 1\nRepresentative to the Santa Ana 2018 Measure X Citizen Oversight Committee for a\nPartial­Term Expiring December 10, 2024\nDepartment(s): Clerk of the Council Office\nRecommended Action: Appoint Darlene Perez to the Santa Ana 2018 Measure X\nCitizen Oversight Committee as the Ward 1 representative and administer Oath of\nOffice.

8. Appoint Ronnie Harrell Nominated by Councilmember Bacerra as the Ward\n4 Representative to the Police Oversight Commission for a Full­Term Expiring\nDecember 8, 2026\nDepartment(s): Clerk of the Council Office\nRecommended Action: Appoint Ronnie Harrell to the Police Oversight Commission\nas the Ward 4 representative and administer Oath of Office.

9. Appoint Danny Vega Nominated by Mayor Amezcua as the Mayoral Representative to\nthe Police Oversight Commission for a Full­Term Expiring December 10, 2024\nDepartment(s): Clerk of the Council Office\nRecommended Action: Appoint Danny Vega to the Police Oversight Commission as\nthe Mayoral representative and administer Oath of Office.