Santa Ana
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Date Item Type Item Description Info Location County City Meeting Type id
February 21, 2023 Closed Session Item 1 1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time Employees Confidential Association of Santa Ana (CASA) Santa Ana Management Association (SAMA) February 21, 2023 Closed Session Item # 1 Orange County Santa Ana City Council 64028a17de3a500e0c93fd07
February 21, 2023 Closed Session Item 2 2. CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Micah’s Way v. City of Santa Ana, United States District Court, Case No. 8:23­CV­ 00183­DOC­KES B. City of Santa Ana v. Rim Pacific Investors Portofino, LLC, Orange County Superior Court, Case No. 30­2021­01221615 February 21, 2023 Closed Session Item # 2 Orange County Santa Ana City Council 64028a17de3a500e0c93fd08
February 21, 2023 Closed Session Item 3 3. PUBLIC EMPLOYEE PERFORMANCE February 21, 2023 Closed Session Item # 3 Orange County Santa Ana City Council 64028a17de3a500e0c93fd09
February 21, 2023 Item 1 1. Proclamation presented by Mayor Amezcua to Olive Crest for 50 Years of Outstanding Contributions to the Community. February 21, 2023 Item # 1 Orange County Santa Ana City Council 64028a17de3a500e0c93fcfb
February 21, 2023 Item 10 10. Receive and File Fiscal Year 2021­22 Annual Comprehensive Financial Report, Related Audit Reports, and Measure X Agreed­upon­Procedures Report Department(s): Finance and Management Services Recommended Action: Receive and file the following audited and separately issued reports for the Fiscal Year Ended June 30, 2022: 1. The Auditor’s unmodified “clean” opinion letter for the fiscal year 2021­22 Audited Financial Statements included in the Annual Comprehensive Financial Report (ACFR) 2. Government Auditing Standards (GAS) Letter 3. Governance Letter 4. Air Quality Management District (AQMD) Audited Financial Statements 5. The Auditor’s report on the Appropriations Limit (GANN Limit) 6. The Auditor’s report on compliance with the Statement of Investment Policy 7. Measure X Agreed­Upon­Procedures Report February 21, 2023 Item # 10 Orange County Santa Ana City Council 64028a17de3a500e0c93fcf3
February 21, 2023 Item 11 11. Award a Purchase Order in the Amount of $789,567 to Best Contracting Services, Inc. for Fire Station 72 Hose Tower Roof Repair and Fire Station 74 Roof Removal and Installation (Specification No. 22­170) (General Fund) Department(s): Public WorksPage 8 Agency 2/21/2023 Recommended Action: Authorize a one­time purchase and payment of purchase order to Best Contracting Services Inc. in the amount of $789,567, plus a contingency 7. Measure X Agreed­Upon­Procedures Report 11. Award a Purchase Order in the Amount of $789,567 to Best Contracting Services, Inc. for Fire Station 72 Hose Tower Roof Repair and Fire Station 74 Roof Removal and Installation (Specification No. 22­170) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment of purchase order to Best Contracting Services Inc. in the amount of $789,567, plus a contingency of $157,914, for a total amount not to exceed $947,481, for Roof Removal and Installation at Fire Station 72 Hose Tower and Fire Station 74, subject to non­ substantive changes approved by the City Manager and City Attorney. February 21, 2023 Item # 11 Orange County Santa Ana City Council 64028a17de3a500e0c93fcf4
February 21, 2023 Item 12 12. Award Purchase Order to National Auto Fleet Group for Six Chevrolet Bolt EVs and Two Chevrolet Traverse SUVs in the Amount of $275,765 (Specification No. 23­008) (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize a one­time purchase and payment to National Auto Fleet Group for six 2023 Chevrolet Bolt EVs, and two 2023 Chevrolet Traverse SUVs, in the amount of $255,765, plus a contingency of $20,000 for a total amount not to exceed $275,765, subject to non­substantive changes approved by the City Manager and City Attorney. 2. Approve an appropriation adjustment recognizing $193,589 in prior­year fund balance in the Air Quality Improvement (AB 2766) Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Fleet Services­Air Quality Improvement expenditure account for this item. (Requires five affirmative votes) February 21, 2023 Item # 12 Orange County Santa Ana City Council 64028a17de3a500e0c93fcf6
February 21, 2023 Item 13 13. Award Purchase Orders to Acco Engineered Systems to Relocate and Replace Fan Coils at the Grand Central Art Center and the Santa Ana Regional Transportation Center (Specification No. 23­021) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment to Acco Engineered Systems for the relocation and replacement of fan coils at the Grand Central Art Center, in the amount of $745,860, plus a contingency of $54,140 and at the Santa Ana Regional Transportation Center, in the amount of $1,548,348, plus a contingency of $51,652 for a total amount not to exceed $2,400,000, subject to non­ substantive changes approved by the City Manager and City Attorney. February 21, 2023 Item # 13 Orange County Santa Ana City Council 64028a17de3a500e0c93fcf5
February 21, 2023 Item 14 14. Approve Agreement with Robertson Industries, Inc. for Playground Rubber Resurfacing Citywide in an Amount Not to Exceed $451,205 for a One­Year Term (General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Robertson Industries, Inc. to provide playground rubber resurfacing citywide for a total base amount of $360,964, with a contingency of $90,241, for a total agreement amount not to exceed $451,205 for a one­year period beginning February 21, 2023 to February 20, 2024, subject non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). February 21, 2023 Item # 14 Orange County Santa Ana City Council 64028a17de3a500e0c93fcf1
February 21, 2023 Item 15 15. Approve an Agreement with Diversified Waterscape, Inc. for Lake Management Services at City Sites for a Five­Year Term for an Annual Amount Not to Exceed Robertson Industries, Inc. to provide playground rubber resurfacing citywide for a total base amount of $360,964, with a contingency of $90,241, for a total agreement amount not to exceed $451,205 for a one­year period beginning February 21, 2023 to February 20, 2024, subject non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 15. Approve an Agreement with Diversified Waterscape, Inc. for Lake Management Services at City Sites for a Five­Year Term for an Annual Amount Not to Exceed $177,572, for a Total of $887,860 (General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Diversified Waterscapes, Inc. to provide scheduled maintenance duties in an annual amount of $127,572 with an annual contingency of $50,000 for a total agreement amount not to exceed $887,860 for a three­year period beginning February 21, 2023 and ending on February 20, 2026, with an option for two one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). February 21, 2023 Item # 15 Orange County Santa Ana City Council 64028a17de3a500e0c93fcf0
February 21, 2023 Item 16 16. Approve an Agreement with Service 1st for Pool Maintenance Services at Five City Pools for a Three­Year Term for an Annual Amount not to Exceed $248,135, Including an Annual Contingency of $50,000, for a Total Agreement Amount of $1,240,675 (General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Service 1st to provide scheduled maintenance duties in an annual amount of $248,135, including an annual contingency of $50,000, for a total agreement amount not to exceed $1,240,675 for a three­year period beginning February 21, 2023 and ending on February 20, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). February 21, 2023 Item # 16 Orange County Santa Ana City Council 64028a17de3a500e0c93fced
February 21, 2023 Item 17 17. Approve Cooperative Agreement to Fund Total Maximum Daily Load Programs and Related Activities in the Newport Bay Watershed Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute Cooperative Agreement No. MA­080­23010376 with the County of Orange and other Newport Bay Watershed dischargers to fund Total Maximum Daily Load programs and related activities in the Newport Bay Watershed for a five­year term beginning July 1, 2023 and expiring June 30, 2028, subject to non­substantive changes by the City Manager and City Attorney (Agreement No. 2023­XXX). February 21, 2023 Item # 17 Orange County Santa Ana City Council 64028a17de3a500e0c93fcee
February 21, 2023 Item 18 18. Blanket Order Agreement with C3 Technology Services for Purchase of Sharp Copiers and Managed Print Services in a Combined Annual Amount not to Exceed $310,000 (General and Non­General Fund) Department(s): Information Technology Recommended Action: Authorize the City Manager to execute an agreement with C3 Technology Services for Sharp copier equipment and managed print services for February 21, 2023 Item # 18 Orange County Santa Ana City Council 64028a17de3a500e0c93fd02
February 21, 2023 Item 19 19. Agreement with DTSA Services for Downtown Santa Ana Clean & Safe Program Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with DTSA Services for the Downtown Santa Ana Clean & Safe Program, for a total agreement amount not to exceed $5,098,307, which includes a 10­percent contingency, for a three­year term beginning March 1, 2023 and expiring February 29, 2026 with an option for one two­year extension, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). February 21, 2023 Item # 19 Orange County Santa Ana City Council 64028a17de3a500e0c93fcff
February 21, 2023 Item 2 2. Certificates of Recognition presented by Mayor Pro Tem Lopez and Councilmember Hernandez to Alexis “Lex” Rocha, John M. Raya and Coach Hector Lopez for Outstanding Contributions to the Community. STAFF PRESENTATIONS February 21, 2023 Item # 2 Orange County Santa Ana City Council 64028a17de3a500e0c93fcf7
February 21, 2023 Item 20 20. Approve Memorandum of Understanding and Appropriation Adjustment Accepting the FY 2022 Edward Byrne Memorial Justice Assistance Grant (Non­General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager and Chief of Police to execute a Memorandum of Understanding with the County of Orange, Sheriff’s Department accepting the 2022 Edward Byrne Memorial Justice Assistance Grant in the amount of $102,441, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an appropriation adjustment recognizing $102,441 in the Law Enforcement Grants revenue account and appropriate same to the Byrne Justice Assistance expenditure accounts. (Requires five affirmative votes.) February 21, 2023 Item # 20 Orange County Santa Ana City Council 64028a17de3a500e0c93fcfc
February 21, 2023 Item 21 21. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office Recommended Action: Resolution No. 2023­XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days. February 21, 2023 Item # 21 Orange County Santa Ana City Council 64028a17de3a500e0c93fcfd
February 21, 2023 Item 22 22. Proposed Resolution Adopting City Council Actual and Necessary Expense Policy Pursuant to City Charter Section 402 and Approving Reimbursement Request Department(s): City Manager Office Recommended Action: 1. Resolution No. 2023­XXX – Adopt a Resolution approving the Proposed City Council Actual and Necessary Expense Policy. 2. Approve reimbursement request not to exceed $1,500. February 21, 2023 Item # 22 Orange County Santa Ana City Council 64028a17de3a500e0c93fcf9
February 21, 2023 Item 23 23. Fiscal Year 2022­23 Mid­Year Budget Update, Revive Spending Plan Update, Appropriation Requests and Workforce Changes Department(s): Finance and Management Services Recommended Action: 1. Receive and file the FY 2022­23 Mid­Year budget update, including an update for the Revive Santa Ana Spending Plan. 2. Approve the recommended Appropriation Adjustments. (Requires five affirmative votes) 3. Resolution No. 2023­XXX – Adopt a Resolution ­ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NO. 2015­026 TO EFFECT CERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLAN. 4. Resolution No. 2023­XXX – Adopt a Resolution ­ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2022­2023 ANNUAL BUDGET TO ADD AND DELETE FULL­TIME POSITIONS IN THE LIBRARY DEPARTMENT, PARKS, RECREATION, AND COMMUNITY SERVICES DEPARTMENT, PLANNING AND BUILDING DEPARTMENT, AND PUBLIC WORKS DEPARTMENT. February 21, 2023 Item # 23 Orange County Santa Ana City Council 64028a17de3a500e0c93fcf8
February 21, 2023 Item 24 24. Environmental Sanitation and Roadway Cleaning Fee Work Study Session Department(s): Public Works Agency Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS February 21, 2023 Item # 24 Orange County Santa Ana City Council 64028a17de3a500e0c93fd01
February 21, 2023 Item 25 25. Discussion and Announcement of Ad Hoc Committees for Crossing Guards and Sheltering Homeless Families – Mayor Amezcua February 21, 2023 Item # 25 Orange County Santa Ana City Council 64028a17de3a500e0c93fd00
February 21, 2023 Item 26 26. Discuss and Consider Directing the City Manager to Direct Staff to Enter into Negotiations with the Los Angeles and Orange Counties Building and Construction Trades Council to Work Off and Build On the City's Expired Community Workforce COUNCILMEMBER REQUESTED ITEMS 25. Discussion and Announcement of Ad Hoc Committees for Crossing Guards and Sheltering Homeless Families – Mayor Amezcua 26. Discuss and Consider Directing the City Manager to Direct Staff to Enter into Negotiations with the Los Angeles and Orange Counties Building and Construction Trades Council to Work Off and Build On the City's Expired Community Workforce Agreement (CWA) which Establishes Labor Relations Policies and Procedures for the City – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. February 21, 2023 Item # 26 Orange County Santa Ana City Council 64028a17de3a500e0c93fd05
February 21, 2023 Item 3 3. Homelessness Update February 21, 2023 Item # 3 Orange County Santa Ana City Council 64028a17de3a500e0c93fcfa
February 21, 2023 Item 4 4. Diemer Treatment Plant Tour Opportunity CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 22. February 21, 2023 Item # 4 Orange County Santa Ana City Council 64028a17de3a500e0c93fcfe
February 21, 2023 Item 5 5. Excused Absences Department(s): Clerk of the Council Recommended Action: Excuse the absent members. February 21, 2023 Item # 5 Orange County Santa Ana City Council 64028a17de3a500e0c93fd03
February 21, 2023 Item 6 6. Appoint Amalia Mejia Nominated by Councilmember Vazquez as the Ward 2 Representative to the Community Development Commission for a Full­Term Expiring December 8, 2026 Department(s): Clerk of the Council Office Recommended Action: Appoint Page 7 Mejia to the Community Development Amalia 2/21/2023 Commission as the Ward 2 representative and administer Oath of Office. 6. Appoint Amalia Mejia Nominated by Councilmember Vazquez as the Ward 2 Representative to the Community Development Commission for a Full­Term Expiring December 8, 2026 Department(s): Clerk of the Council Office Recommended Action: Appoint Amalia Mejia to the Community Development Commission as the Ward 2 representative and administer Oath of Office. February 21, 2023 Item # 6 Orange County Santa Ana City Council 64028a17de3a500e0c93fd06
February 21, 2023 Item 7 7. Appoint Darlene Perez Nominated by Councilmember Phan as the Ward 1 Representative to the Santa Ana 2018 Measure X Citizen Oversight Committee for a Partial­Term Expiring December 10, 2024 Department(s): Clerk of the Council Office Recommended Action: Appoint Darlene Perez to the Santa Ana 2018 Measure X Citizen Oversight Committee as the Ward 1 representative and administer Oath of Office. February 21, 2023 Item # 7 Orange County Santa Ana City Council 64028a17de3a500e0c93fd04
February 21, 2023 Item 8 8. Appoint Ronnie Harrell Nominated by Councilmember Bacerra as the Ward 4 Representative to the Police Oversight Commission for a Full­Term Expiring December 8, 2026 Department(s): Clerk of the Council Office Recommended Action: Appoint Ronnie Harrell to the Police Oversight Commission as the Ward 4 representative and administer Oath of Office. February 21, 2023 Item # 8 Orange County Santa Ana City Council 64028a17de3a500e0c93fcef
February 21, 2023 Item 9 9. Appoint Danny Vega Nominated by Mayor Amezcua as the Mayoral Representative to the Police Oversight Commission for a Full­Term Expiring December 10, 2024 Department(s): Clerk of the Council Office Recommended Action: Appoint Danny Vega to the Police Oversight Commission as the Mayoral representative and administer Oath of Office. February 21, 2023 Item # 9 Orange County Santa Ana City Council 64028a17de3a500e0c93fcf2