Santa Ana — 2024-05-07

1.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code\nSection 54957.6(a):\nAgency Negotiator: Lori Schnaider, Acting Executive Director of Human\nResources\nEmployee Organization:\n· Santa Ana Police Officers Association (POA)

2.\nPUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to\nGovernment Code Section 54957(b)(1):\nTitle: City Manager

3.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to California\nGovernment Code Section 54957.6(a):\nAgency Designated Representative(s): Jacob Green, Greg Devereaux\nUnrepresented Employee: City Manager

1.\nProclamation presented by Mayor Amezcua to Brandy Figueroa for Exemplary\nAcademic Achievements

10.\nAppoint Alfonso Ceja Villa Nominated by Councilmember Lopez as the Ward\n3 Representative to the Community Development Commission for a Partial-\nTerm Expiring December 10, 2024\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Alfonso Ceja Villa to the Community\nDevelopment Commission as the Ward 3 representative and administer the\nOath of Office.

11.\nAppoint Emily Parra-Diaz Nominated by Councilmember Vazquez as the\nWard 2 Representative to the Youth Commission for a Partial Term Expiring\nDecember 8, 2026\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Emily Parra-Diaz to the Youth Commission\nas the Ward 2 representative and administer Oath of Office. (Pursuant to\nSAMC Sec. 2-326(a), requires five affirmative votes)

12.\nAppoint a Member to the Santa Ana Workforce Development Board\nDepartment(s): Community Development Agency\nRecommended Action: Appoint Patty Tso-Lui (replacing Ignacio Alegre) for a\npartial four-year term expiring May 31, 2027, to represent the Department of\nRehabilitation on the Santa Ana Workforce Development Board.

13.\nQuarterly Report for Housing Division Projects and Activities\nDepartment(s): Community Development Agency\nRecommended Action: Receive and file the Quarterly Report for Housing\nDivision Projects and Activities for the period of January 1, 2024 to March 31,\n2024

14.\nHomeless Services Division Third Quarter Report\nDepartment(s): Community Development Agency\nRecommended Action: Receive and file the Quarterly Report for Homeless\nServices Projects and Activities for the period of January 1, 2024 through\nMarch 31, 2024

15.\nTen-Day Written Report Pursuant to California Government Code Section\n65858(d) Following Adoption of Urgency Interim Ordinance No. NS-3063, a\n45-day Moratorium on the Approval, Commencement, Establishment,\nRelocation, or Expansion of Industrial Uses within Specific Development No.\n84\nDepartment(s): Planning and Building Agency\nRecommended Action: Issue and file a Council report to the public, pursuant\nto Section 65858(d) of the California Government Code, describing the City’s\nmeasures to alleviate conditions that led to the adoption of Urgency Interim\nOrdinance No. NS-3063, on April 16, 2024, regarding a 45-day moratorium on\nthe approval, commencement, establishment, relocation, or expansion of\nindustrial uses within Specific Development No. 84 (the Transit Zoning Code).

16.\nReceive and File Single Audit Report for the Fiscal Year Ended June 30, 2023\nDepartment(s): Finance and Management Services\nRecommended Action: Receive and file Single Audit Report for the Fiscal\nYear Ended June 30, 2023.

17.\nAward Blanket Order Contract to Quadient, Inc. for Postage, Supplies, and\nShipping Parcels in an Annual Amount Not to Exceed $200,000 (Specification\nNo. 24-043) (General Fund)\nDepartment(s): Finance and Management Services\nRecommended Action: Award Blanket Order Contract to Quadient, Inc. for\npostage, supplies, and shipping parcels for an initial one-year term beginning\nMay 8, 2024 and expiring on May 7, 2025, with provisions for annual renewal\nof the contract until terminated.

18.\nAward a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox\nSUVs in an Amount Not to Exceed $109,290 (Specification No. 24-060) (Non-\nGeneral Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize a one-time purchase and payment of a\npurchase order to Guaranty Chevrolet Motors, Inc. for three 2024-2025\nChevrolet Equinox SUVs, in an amount of $106,290 plus a contingency\namount of $3,000, for a total amount not to exceed $109,290.

19.\nReceive and File the Notification by the City Engineer of the Final Tract Map\nNo. 2022-03, County Tract Map No. 19195 at 717 South Lyon Street\n(Applicant: Toll West Coast, LLC) (No Fiscal Impact)\nDepartment(s): Public Works Agency\nRecommended Action: Receive and file the notification.

2.\nProclamation presented by Mayor Pro Tem Phan declaring May 2024 as Asian\nAmerican Pacific Islander Heritage Month

20.\nApprove an Amendment to the Agreement with Orange County Children’s\nTherapeutic Art Center to Expand Workforce Readiness and Skills Training\nDepartment(s): Community Development Agency\nRecommended Action: Authorize the City Manager to execute a first\namendment to the agreement with Orange County Children’s Therapeutic Arts\nCenter, to increase the amount by $100,000, for a total agreement amount not\nto exceed $300,000, and increase the number of youth served from 20 to 30\n(Agreement No. A-2024-XXX).

21.\nAward a Contract to CliftonLarsonAllen LLP for Professional Auditing\nServices, in an Aggregate Amount Not to Exceed $1,020,030, for up to a Five-\nYear Term (General Fund and Non-General Fund)\nDepartment(s): Finance and Management Services\nRecommended Action: Award a contract to CliftonLarsonAllen LLP for\nprofessional auditing services, for a three-year period beginning with the fiscal\nyear-ending June 30, 2024 through June 30, 2026, with a provision for one\ntwo-year renewal exercisable by the City Manager, for the fiscal year-ending\nJune 30, 2027 and June 30, 2028, for a total aggregate amount not to exceed\n$1,020,030 (Agreement A-2024-XXX).

22.\nApprove an Agreement with Meeder Public Funds, Inc. for Investment\nManager and Portfolio Services\nDepartment(s): Finance and Management Services\nRecommended Action: Authorize the City Manager to execute an agreement\nwith Meeder Public Funds, Inc. to provide Investment Management and\nPortfolio Services in an annual aggregate amount not-to-exceed $150,000, for\na total aggregate amount not-to-exceed $750,000 for a three-year term\nbeginning May 8, 2024 and expiring April 31, 2027, with provisions for two,\none-year extensions (Agreement No. A-2024-XXX).

23.\nHistoric Property Preservation Agreements for the Properties Located at 925\nN. Lowell Street, 801 N. Minter Street, and 944 W. Buffalo Avenue\nDepartment(s): Planning and Building Agency\nRecommended Action: Authorize the City Manager to execute the attached\nMills Act agreements with the below-referenced property owners for the\nidentified structure(s), subject to non-substantive changes approved by the\nCity Manager and City Attorney (includes determination that the proposed\nprojects are exempt from further review in accordance with the California\nEnvironmental Quality Act as Categorical Exemptions ER Nos. 2023-121,\n2023-131, and 2024-01 will be filed).\nTable 1: Mills Act Agreements Approved by the Historic Resources\nCommission (HRC)\nProperty Owner(s)\nHistoric Property Preservation Agreement No.\nAddress/House\nVote & Date by HRC\nKelly S. Thomas and Bethany S. Thomas, Trustees of the Thomas Living\nTrust Dated March 28, 2022 (Agreement No. A-2024-XXX)\n2023-12\n925 N. Lowell Street\n7:0:0:1 (Commissioner Cornelious absent) – January 11, 2024\nArcelia Gutierrez Velazco and Benjamin Rodriguez (Agreement No. A-\n2024-XXX)\n2023-13\n801 N. Minter Street\n6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024\nDaniel Robert and Jessica Lee Neumann (Agreement No. A-2024-XXX)\n2024-01\n944 W. Buffalo Avenue\n6:0:0:2 (Commissioners Cornelious and Escamilla absent) – March 7, 2024

24.\nResolution and Agreement Amendment Reflecting the Positive City Clerk\nEvaluation Conducted on April 16, 2024, and Approving an Adjusted Annual\nSalary for the City Clerk; and Resolution Approving the Council Appointee\nSalary Schedule in Compliance with the California Public Employees'\nRetirement System (CalPERS) and Title 2 of the California Code of\nRegulations section 570.5\nDepartment(s): Human Resources\nRecommended Action: 1. Adopt a resolution reflecting the positive City Clerk\nperformance evaluation conducted on April 16, 2024 and approving an\nadjusted annual salary for the City Clerk, and\nRESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE\nPERFORMANCE EVALUATION AND APPROVING A SALARY\nADJUSTMENT FOR THE CITY CLERK\n2. Approve a first amendment to City Clerk employment agreement to reflect\nadjusted annual salary (Agreement No. A-2024-XXX), and\n3. Adopt a resolution updating the City’s Classification and Compensation\nPlan with the amended annual salary for City Clerk, and approving the\nCouncil Appointee Salary Schedule in compliance with the California Public\nEmployees' Retirement System (CalPERS) and Title 2 of the California Code\nof Regulations section 570.5.\nRESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES\nTO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN

25.\nResolution Repealing Resolution 2017-016 and Designating the Officers and\nEmployees of the City Authorized to Exercise the Authority of the Appointed\nOfficials in Their Respective Absences and Designating Salary and Benefits\nfor the Acting City Manager After Service of More Than Thirty Days\nDepartment(s): Human Resources\nRecommended Action: Approve a Resolution repealing Resolution No.\n2017-016 and designating the officers and employees authorized to exercise\nauthority of the City Manager, City Attorney, and City Clerk in their respective\nabsence and designating salary and benefits for the Acting City Manager after\nservice of more than thirty days.\nRESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY\nCOUNCIL OF SANTA ANA REPEALING RESOLUTION 2017-016 AND\nDESIGNATING THE OFFICERS AND EMPLOYEES OF THE CITY\nAUTHORIZED TO EXERCISE AUTHORITY OF THE APPOINTED\nOFFICIALS IN THEIR RESPECTIVE ABSENCES AND DESIGNATING\nSALARY AND BENEFITS FOR THE ACTING CITY MANAGER AFTER\nSERVICE OF MORE THAN THIRTY DAYS

26.\nCouncil Consideration of Resolution Establishing the City of Santa Ana Public\nFinancing Authority\nDepartment(s): Finance and Management Services\nRecommended Action: Adopt a Resolution establishing the City of Santa\nAna Public Financing Authority (Agreement No. A-2024-XXX).\nRESOLUTION NO. 2024-XXX entitled RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CREATION\nOF THE CITY OF SANTA ANA PUBLIC FINANCING AUTHORITY AND\nCERTAIN OTHER MATTERS PERTAINING THERETO

27.\nAdopt a Resolution and Approve an Appropriation Adjustment Accepting the\nGrant Funds from Kaiser Permanente’s Operation Splash\nDepartment(s): Parks, Recreation, and Community Services\nRecommended Action: 1. Adopt a resolution accepting grant funds from\nKaiser Permanente’s Community Benefit Foundation to conduct the Operation\nSplash Campaign in the amount of $75,000 distributed over two years in the\namount of $37,500 each year to subsidize youth, adult and senior aquatics\nprogramming.\nRESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA ACCEPTING A GRANT FROM\nKAISER PERMANENTE’S OPERATION SPLASH PROGRAM TO PROVIDE\nDISCOUNTED SWIM LESSONS FOR LOW-INCOME YOUTH AND ADULTS\nAND FREE JUNIOR LIFEGUARD TRAINING AND AUTHORIZING THE CITY\nMANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY\nAGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY.\n2. Approve an appropriation adjustment to recognize revenue in the PRCSA\nFees & Donations-Grants Other account (no. 02213002-52040-$37,500 in\nPRCSA Fees & Donations-Miscellaneous Operating Expenses expenditure\naccount (no. 02213200-63001) and Reserve Appropriations account (no.\n02213200-69011). (Require five affirmative votes)

28.\nApprove Amendments to Consultant Agreements with Claudia Perez (Mayor\nAmezcua), Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno\n(Councilmember Lopez) for Council Aide Services (General Fund)\nDepartment(s): City Manager’s Office\nRecommended Action:\n1. Authorize the City Manager to execute second amendments to consultant\nagreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno\nfor Council Aide Services, to increase the not-to-exceed amount of each\nagreement by $10,000, for a total amount not to exceed $60,000 per\nagreement, and to extend the term of the agreements to June 30, 2024.\n(Agreement Nos. A-2024-XXX, A-2024-XXX, A-2024-XXX)\n2. Provide input for future Council Aide Services agreements regarding not to\nexceed amounts by selecting one of the following options:\na. Option 1: Invoicing not to exceed $5,000 per month per agreement,\nwith monthly invoicing of hourly rates, material, and other\nreimbursable items; or\nb. Option 2: Invoicing not to exceed $60,000 per year per agreement,\nwith monthly invoicing of hourly rates, material, and other\nreimbursable items

29.\nPublic Hearing – Approve the Fiscal Year 2024-25 Annual Action Plan and\nBudgets for the Community Development Block Grant, HOME Investment\nPartnerships Grant, and Emergency Solutions Grant, and Authorize\nSubmission to the U.S. Department of Housing and Urban Development\nPublished in the OC Register, La Opinion, and Nguoi Viet on February 16,\n2024.\nDepartment(s): Community Development Agency\nRecommended Action:\n1. Approve the Fiscal Year 2024-25 Annual Action Plan and authorize the City\nManager to submit the Fiscal Year 2024-25 Annual Action Plan to the U.S.\nDepartment of Housing and Urban Development.\n2. Approve the Fiscal Year 2024-25 budgets for the Community Development\nBlock Grant (CDBG) Program in the total anticipated amount of $4,808,057\nplus $223,848 in program income and $425,915 in re-allocation of prior years’\nCDBG funds for a total of $5,457,820; HOME Investment Partnerships grant\nin the anticipated amount of $1,605,667 from Grant Year 2024 allocation plus\n$1,009,992 in program income and $7,639,803 in prior year program funds for\na total of $10,225,462 in HOME funds; and Emergency Solutions Grant (ESG)\nin the anticipated amount of $447,249 from the Grant Year 2024 allocation. All\nproposed activities’ budgets will be proportionally increased or decreased\nfrom the estimated funding levels to match actual allocation amounts.\nMeeting\n3. Direct the City Attorney to finalize and authorize the City Manager to\nexecute memorandums of understanding with various city departments and\nexecute agreements with non-profit public service providers awarded funds as\npart of the approved Community Development Block Grant program budget\nfor a term beginning July 1, 2024 through June 30, 2026.\n4. Direct the City Attorney to finalize and authorize the City Manager to\nexecute a memorandum of understanding with the Santa Ana Police\nDepartment and execute agreements with non-profit homeless service\nproviders awarded funds as part of the approved Emergency Solutions Grant\nprogram budget for a term beginning July 1, 2024 through June 30, 2025.

3.\nProclamation presented by Councilmember Bacerra declaring May 12-18,\n2024 as National Police Week and May 15, 2024 as Peace Officers Memorial\nDay

30.\nFiscal Year 2024-25 Budget Work Study Session\nDepartment(s): Finance and Management Services\nRecommended Action: Discuss and provide direction to staff.

4.\nProclamation presented by Councilmember Hernandez to Diego Sarmiento\nfor Exemplary Academic Achievements

5.\nProclamation presented by Councilmember Penaloza to the Parks,\nRecreation, and Community Services Agency’s Aquatics Division declaring\nMay 2024 as Water Safety and Drowning Prevention Month

6.\nCertificate of Recognition presented by Councilmember Lopez to The\nDesperados Band for Outstanding Contributions to the Community

7.\nProclamation presented by Councilmember Vazquez to Fernanda Meza for\nExemplary Academic Achievements\nRECOMMENDED ACTION: Approve staff recommendations on the\nfollowing Consent Calendar Items: 8 through 27 and waive reading of all\nresolutions and ordinances.

8.\nExcused Absences\nDepartment(s): City Clerk’s Office\nRecommended Action: Excuse the absent members.

9.\nMinutes from the Regular Meeting of April 16, 2024 and the Special Meeting\nof April 20, 2024\nDepartment(s): City Clerk’s Office\nRecommended Action: Approve minutes.