Santa Ana — 2024-10-01

1.\nCONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to\nParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:\nA. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior\nCourt, Case No.: 30-2023-01352256-CU-PA-CJC

2.\nCONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION\npursuant to Paragraph (4) of subdivision (d) of Government Code Section\n54956.9:\nOne (1) case – Union Pacific

3.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code\nSection 54957.6(a):\nAgency Negotiator: Lori Schnaider, Executive Director of Human Resources\nEmployee Organization: Service Employee International Union Local 721, Part-\nTime Non-Civil Service Employees

1.\nProclamation presented by Mayor Amezcua to the Asian American Senior Citizens\nService Center declaring October 1, 2024 as International Day of Older People

10.\nAgreements with Accent on Languages, Inc., Mente, Inc. dba Cesar Vargas and\nAssociates, Continental Interpreting Services, Inc., and Interpreters Unlimited, Inc.\nfor Citywide Translation and Interpretation Services (Specification No. 24-022A)\n(General Fund and Non-General Fund)\nDepartment(s): Finance and Management Services\nRecommended Action: Authorize the City Manager to execute aggregate\nagreements with Accent on Languages, Inc., Mente, Inc. dba Cesar Vargas and\nAssociates, Continental Interpreting Services, Inc., and Interpreters Unlimited, Inc.\nto provide citywide translation and interpretation services for a term beginning\nOctober 01, 2024 and expiring September 30, 2027, with provisions for two, one-\nyear extensions, in an aggregate amount not to exceed $1,290,000  (Core\nAgreement No. A-2024-XXX).\nVendor\nLocation\nAccent on Languages, Inc.\nBerkeley, CA\nCesar Vargas and Associates\nOrange, CA\nContinental Interpreting Services, Inc.\nBrea, CA\nInterpreters Unlimited, Inc.\nSan Diego, CA

11.\nAgreement with RSG, Inc. for Contract Staffing to Support the Rent Stabilization\nand Just Cause Eviction Program (Non-General Fund)\nDepartment(s): Community Development Agency\nRecommended Action: Authorize the City Manager to execute Agreement with\nRSG, Inc. to provide contract staffing for the Rent Stabilization and Just Cause\nEviction Program for a two-year term, with provisions for up to two, one-year\nextensions, in a total amount not to exceed $800,000 (Agreement No. A-2024-\nXXX).

12.\nAgreement with Evergreen Solutions, LLC for Classification and Compensation\nStudy Services (Specification No. 24-081) (General Fund and Non-General Fund)\nDepartment(s): Human Resources\nRecommended Action: Authorize the City Manager to execute an agreement\nwith Evergreen Solutions, LLC to provide classification and compensation study\nservices for a term of one year, which will expire September 30, 2025, in an\namount not to exceed $128,500 (Agreement A-2024-XXX).

13.\nApprove Agreements with Carahsoft Technology Corp. and IK Consulting, LLC for\nEnterprise Land Management System Software and Implementation Services\n(Specification No. 24-087A) (General Fund and Non-General Fund) (Revive\nSanta Ana)\nDepartment(s): Information Technology\nRecommended Action: 1. Authorize the City Manager to execute an agreement\nwith Carahsoft Technology Corp. for software subscription licensing, support, and\ntraining of Accela Civic Platform planning, permitting, and licensing system, in an\naggregate amount not to exceed $1,800,000, for an initial one-year term beginning\nOctober 1, 2024, with provisions for four optional one-year renewals. (Agreement\nNo. A-2024-XXX).\n2. Authorize the City Manager to execute an agreement with IK Consulting, LLC\nfor Accela Civic Applications implementation services, in an amount not to exceed\n$1,107,445, for a 27-month term beginning October 1, 2024 and expiring\nDecember 31, 2026. (Agreement No. A-2024-XXX).

14.\nAgreements with New Tangram, LLC dba Tangram Interiors, Goforth & Marti dba\nG/M Business Interiors, and J.K. Miklin, Inc. dba Yamada Enterprises for Public\nand Office Furniture and Installation Services for the Main Library Renovation\nProject (No. 24-080A) (General Fund) (Revive Santa Ana)\nDepartment(s): Library\nRecommended Action: 1. Authorize the City Manager to execute an agreement\nwith New Tangram, LLC dba Tangram Interiors to provide and install public-facing\nand office furniture at the Main Library, in an amount of $674,658 plus a 15%\ncontingency amount of $101,198, for a total amount not to exceed $775,856, for a\nterm expiring December 31, 2026, with provision for one, one-year renewal option\n(Agreement No. A-2024-XXX).\n2. Authorize the City Manager to execute an agreement with Goforth & Marti dba\nG/M Business Interiors to provide and install public-facing furniture at the Main\nLibrary, in an amount of $307,999 plus a 15% contingency amount of $46,200, for\nPost\n\nPost\n\n9/27/24, 12:53 PM\nMeeting\n14/21\na total not-to-exceed amount of $354,199, for a term expiring December 31, 2026,\nwith provision for one, one-year renewal option (Agreement No. A-2024-XXX).\n3. Authorize the City Manager to execute an agreement with J.K. Miklin, Inc. dba\nYamada Enterprises to provide and install library-specific furniture at the Main\nLibrary, in an amount of $411,964 plus a 15% contingency amount of $61,795 for\na total not-to-exceed amount of $473,759, for a term expiring December 31, 2026,\nwith provision for one, one-year renewal option (Agreement No. A-2024-XXX).

15.\nAppropriation Adjustment for FY 2023 Homeland Security Grant Program Funding\n(Non-General Fund)\nDepartment(s): Police Department\nRecommended Action: Approve an appropriation adjustment recognizing\n$5,113,750 in the FY 2023 Urban Area Security Initiative, Federal Grant-Indirect\nrevenue account and appropriate same to the UASI CalOES Santa Ana\nexpenditures accounts. (Requires five affirmative votes)

16.\nAppropriation Adjustment and Agreement Accepting $755,000 from the State\nOffice of Traffic Safety for Selective Traffic Enforcement Program (Non-General\nFund)\nDepartment(s): Police Department\nRecommended Action: 1. Authorize the City Manager to execute an agreement\nwith the State of California Office of Traffic Safety for the Selective Traffic\nEnforcement Program for a one-year period beginning October 1, 2024 through\nSeptember 30, 2025, in an amount not to exceed $755,000 (Agreement No. A-\n2024-XXX).\n2. Approve an appropriation adjustment accepting $755,000 in the Office of Traffic\nSafety, Federal Grant-Indirect revenue account and appropriate same to the\nSelective Traffic Enforcement Program expenditure accounts. (Requires five\naffirmative votes)

17.\nApprove Agreement with Axon Enterprise, Inc. for Taser Equipment (General Fund\nand Non-General Fund)\nDepartment(s): Police Department\nRecommended Action: Authorize the City Manager to execute an agreement\nwith Axon Enterprise, Inc. for the provision of Taser 10 equipment to the Santa\nAna Police Department for a five year period beginning December 15, 2024 to\nDecember 14, 2029, in an amount not to exceed $1,963,569 (Agreement No. A-\n2024-XXX).

18.\nAgreement with Stommel Inc. dba LEHR Auto Electric for Police Vehicle\nConversion Equipment and Installation Services (Specification No. 24-105) (Non-\nGeneral Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement\nwith Stommel, Inc. dba LEHR Auto Electric for police vehicle conversion\nequipment and installation services, for a three-year period commencing October\n1, 2024 and expiring September 30, 2027, with a provision for one, two-year\nrenewal option, for a total amount, including extension, not to exceed $2,000,000\n(Agreement No. A-2024-XXX).\nPost\n\n9/27/24, 12:53 PM\nMeeting\n17/21

19.\nAgreement with Cumming Management Group, Inc. for Climate Action Plan\nUpdate Services (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement\nwith Cumming Management Group, Inc. to prepare a new Climate Action Plan in\nthe base amount of $450,060, with a contingency of $45,006 for a total amount of\n$495,066, for a three-year term beginning October 1, 2024 and expiring\nSeptember 30, 2027, with an option for two, one-year extensions (Agreement No.\nA-2024-XXX).

2.\nProclamation presented by Mayor Pro Tem Phan to the Qing Wei Lion and Dragon\nDance Cultural Troupe declaring September 17, 2024 as Mid-Autumn Festival\nDay/Tet Trung Thu

20.\nAgreement with BlueViolet for Security, Access Control, and Intercom\nMaintenance (Non-General and General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement\nwith BlueViolet to maintain existing security, access control, and intercom systems\nfor a three-year period beginning October 1, 2024 through September 30, 2027,\nwith one, two-year renewal option, in an amount to exceed $208,195 (Agreement\nNo. A-2024-XXX).

21.\nItem Removed – Construction Contract with Diamond Construction & Design for\nthe Santa Ana Wellness Plaza Project (Project No. 22-1358) (Non-General Fund)\n(Revive Santa Ana)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve the Project Cost Analysis for a total estimated\nconstruction delivery cost of $883,660, which includes $746,929 for the\nconstruction contract; $69,039 for contract administration, inspection, and testing;\nand a $74,693 project contingency for unanticipated or unforeseen work.\n2. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement\nProgram to include $883,660 of funding in the American Rescue Plan Act funds for\nthe Santa Ana Wellness Plaza.\n3. Award a construction contract to Diamond Construction & Design, the lowest\nresponsible bidder, in accordance with the base bid in the amount of $746,929, for\nthe construction of the Santa Ana Wellness Plaza Project, for the term beginning\nOctober 1, 2024 and ending upon project completion, and authorize the City\nManager to execute the contract.\n4. Determine that, pursuant to the California Environmental Quality Act, the\nrecommended actions are exempt from further review. Categorical Exemption\nEnvironmental Review No. ER-2024-66 was filed for Project 22-1358.

22.\nConstruction Contract with Elecnor Belco Electric, Inc. for the Traffic Signal\nInstallation at Segerstrom Avenue and Spruce Street Project (Project No. 24-\n6045) (General and Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an appropriation adjustment recognizing\n$132,134 in the New Transportation System Improvements Area E, Prior Year\nCarry Forward revenue account (No. 03417002-50001) and appropriate the same\namount into the New Transportation System Improvements Area E, Improvements\nOther Than Buildings expenditure account (No. 03417660-66220). (Requires five\naffirmative votes)\n2. Approve an amendment to the FY 2024-25 Capital Improvement Program to\ninclude $132,134 in construction funding from the Transportation System\nImprovement Area E account for the Traffic Signal Installation at Segerstrom\nAvenue and Spruce Street Project (No. 24-6045).\n3. Approve the Project Cost Analysis for a total estimated construction delivery\ncost of $803,348, which includes $642,628 for the construction contract; $96,395\nfor contract administration, inspection, and testing; and a $64,325 project\ncontingency for unanticipated or unforeseen work.\n4. Award a construction contract to Elecnor Belco Electric, Inc., the lowest\nresponsible bidder, in accordance with the base bid and bid alternates in the\namount of $642,628, subject to change orders, for construction of the Traffic\nSignal Installation at Segerstrom Avenue and Spruce Street Project (No. 24-6045),\nfor a term beginning October 1, 2024 and ending upon project completion, and\nauthorize the City Manager to execute the contract.\n5. Determine that, pursuant to the California Environmental Quality Act, the\nrecommended actions are exempt from further review. Categorical Exemption\nEnvironmental Review No. ER-2024-64 was filled for Project No. 24-6045.

23.\nHistoric Property Preservation Agreements for the Properties Located at 2620 N\nFlower Street, 2369 N Flower Street, 424 S Broadway, and 825 N Lacy Street\n\nDepartment(s): Planning and Building Agency\nRecommended Action: Authorize the City Manager to execute the attached Mills\nAct agreements with the below-referenced property owners for the identified\nstructure(s) (Agreement Nos. A-2024-XXX, A-2024-XXX, A-2024-XXX and A-\n2024-XXX). [Includes determination that the proposed projects are exempt from\nfurther review in accordance with the California Environmental Quality Act as the\nfollowing Categorical Exemptions will be filed: ER No. 2024-16, ER No. 2024-18,\nER No. 2024-39, and ER No. 2024-40]

3.\nProclamation presented by Councilmember Bacerra to the Planning and Building\nAgency declaring October 2024 as National Community Planning Month

4.\nCertificate of Recognition presented by Councilmember Lopez to CRECE Urban\nFarms for Outstanding Contributions to the Community

5.\nExcused Absences

6.\nAppoint Adrian Ramirez Nominated by Councilmember Hernandez as the Ward 5\nRepresentative to the Youth Commission for a Partial Term Expiring December 10,\n2024\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Adrian Ramirez to the Youth Commission as the\nWard 5 representative and administer the Oath of Office.

7.\nReceive and File Quarterly Report of Investments as of June 30, 2024\nDepartment(s): Finance and Management Services\nRecommended Action: Receive and file.

8.\nAppropriation Adjustment to Carryover Unspent Amounts From Fiscal Year 2023-\n24 to Fiscal Year 2024-25\nDepartment(s): Finance and Management Services\nRecommended Action:\n1. Approve an Appropriation Adjustment to reduce the FY 2023-24 budget for\nunspent amounts to be carried over to FY 2024-25. (Requires five affirmative\nvotes)\n2. Approve an Appropriation Adjustment to increase the FY 2024-25 budget for\namounts carried forward from FY 2023-24. (Requires five affirmative votes)

9.\nCitywide Purchase Order with DS Services of America, Inc. dba Primo Water\nNorth America for Bottle Water and Related Products (Specification No. 24-093)\n(General Fund and Non-General Fund)\nDepartment(s): Finance and Management Services\nRecommended Action: Award citywide purchase order to DS Services of\nAmerica, Inc. dba Primo Water North America for bottled water and related\nproducts for a term beginning on October 2, 2024 and expiring February 29, 2028,\nin an annual amount not to exceed $50,000.