Santa Monica — 2023-01-24

A. Second Reading and Adoption of an Ordinance Modifying Santa Monica Municipal Code Section\n4.44.020 to Enhance Enforcement of Prohibitions of Smoking in Multi-Unit Common Areas and Near\nMulti-Unit Residential Buildings\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.\nStaff Report Printout\na. ORD smoking multiunit 012423

A. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant\nto Gov. Code Section 54956.9(d)(1): John VMA Doe, et al. v. City of Santa Monica, et al., Case No.\n22STCV30598; John TAU Doe, et al. v. Santa Monica PAL, et al., Case No. 22STCV19401; John Doe\n1-4 v. Does 1-50, Case No. 21STCV34537; John Doe 5 and John Doe 6 v. Does 1-50, Case No.\n22STCV08765; John JH Doe v. Police Activities League, et al., Case No. 21STCV24491; John Doe\n(D.C.) v. Santa Monica Police Activities League, et al., Case No. 21STCV47551; John Doe (MU) v.\nSanta Monica PAL, et al., Case No. 22STCV17022; John Doe #1, John Doe #2 and John Doe #3 v.\nSanta Monica PAL, et al., Case No. 22STCV03113; John Doe 142 v. Doe 1, Doe 2, and Doe 3, Case\nNo. 22STCV01268; Jose Villaseñor v. City of Santa Monica, et al., Case No. 22STCV17835\nStaff Report Printout

B. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant\nto Gov. Code Section 54956.9(d)(1): City of Santa Monica v. The Insurance Company of the State of\nPennsylvania, et al., LASC Case No. 21STCV36027

C. Conference with Real Estate Negotiator pursuant to Government Code Section 54956.8: Property:\nRight-of-way adjacent to 1212 Third Street Promenade, Santa Monica, California; City Negotiators:\nDavid White, City Manager; Owner of Record: City of Santa Monica; Person to be negotiated with:\nAnthony Toru Toyokawa on behalf of Global Dining Inc. doing business as 1212; Under negotiation:\nTerms for Proposed License Agreement for the Operation of Sidewalk Dining

D. Conference with Real Estate Negotiator pursuant to Government Code Section 54956.8: Property:\nRight-of-way adjacent to 2654 Main Street, Santa Monica, California; City Negotiators: David White,\nCity Manager; Owner of Record: City of Santa Monica; Person to be negotiated with: Anthony Mollica\non behalf of Trinacria Restaurants, Inc., dba: La Vecchia Cucina; Under negotiation: Terms for\nProposed License Agreement for the Operation of a Parklet

E. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant\nto Gov. Code Section 54956.9(d)(1): California Business Roundtable v. City of Santa Monica, et al.,\nLos Angeles Superior Court Case Number 23SMCV00111

F. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant\nto Gov. Code Section 54956.9(d)(1): Santa Monica Housing Council et al. v. City of Santa Monica,\nLos Angeles Superior Court Case Number 22STCV11610

G. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant\nto Gov. Code Section 54956.9(d)(1): Jessica Villalobos-Martinez, Cameron Rowe v. City of Santa\nMonica; Los Angeles Superior Court Case No.: 21STCV04406

H. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant\nto Government Code Section 54956.9(d)(1): 1144 12th Street LP v. City of Santa Monica, Los\nAngeles Superior Court Case No. 22STCP03496\nThe following is the order of business for items to be heard no earlier than 7:00 p.m.

A. Proclamation: Black History Month\nStaff Report Printout

A. Award Bid and Authorize Agreements to Provide Citywide General Contracting Services\nRecommended Action\nStaff recommends that the City Council:\n1. Award Bid #4432 to Bayview Construction, Inc., Olympos Painting, Inc. and RAMCO,\nGeneral Engineering Contractor, for citywide as-needed general contracting services as\nrequired by the Public Works Department.\n2. Authorize the City Manager to negotiate and execute an agreement with Bayview\nConstruction, Inc., in an amount not to exceed $340,000 for two years, with one\nadditional three-year renewal option in the amount of $510,000 for a total amount not to\nexceed $850,000 over a 5-year period with future year funding contingent on Council\nbudget approval.\n3. Authorize the City Manager to negotiate and execute an agreement with Olympos\nPainting, Inc., in an amount not to exceed $750,000 for two years, with one additional\nthree-year renewal option in the amount of $1,125,000 for a total amount not to exceed\n$1,875,000 over a 5-year period with future year funding contingent on Council budget\napproval.\n4. Authorize the City Manager to negotiate and execute an agreement with RAMCO,\nGeneral Engineering Contractor, in an amount not to exceed $900,000 for two years, with\none additional three-year renewal option in the amount of $1,350,000 for a total amount\nnot to exceed $2,250,000 over a 5-year period with future year funding contingent on\nCouncil budget approval.\n5. Adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing Facilities),\nof the California Environmental Quality Act (CEQA) Guidelines.\nStaff Report Printout\na. January 13, 2015_Staff Report\nb. September 26, 2017_Staff Report\nc. RAMCO_Contract 10550\nd. Bayview_OAKS\ne. Olympos_OAKS\nf. RAMCO_OAKS

B. Adoption of a Resolution Authorizing the City to Accept Grant Funds from the California State\nLibrary's Building Forward Grant Program for the Main Library's Critical Systems Maintenance Project\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemptions pursuant to Section 15301 and Section 15302\nof the California Environmental Quality Act.\n2. Adopt the attached resolution authorizing the acceptance of grant funds in the amount of\n$268,948 from the California State Library’s Building Forward Grant Program for the Main\nLibrary’s Critical Systems Maintenance Project in the Library Department (“Grant”) and\napprove all renewals.\n3. Authorize the City Manager to accept the Grant and all its renewals.\n4. Authorize the City Manager to execute all necessary documents to accept the Grant and\napprove all renewals.\n5. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section\nof this report.\nStaff Report Printout\na. Resolution-Building Forward Grant_2022-12-29_IB

C. Award RFP No. 339 and enter into Agreement with HDL Coren & Cone to Provide Property Tax\nInformation and Audit Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Award RFP #339 to HdL Coren & Cone to provide property tax information consulting and\naudit services for the Finance Department; and\n3. Authorize the City Manager to negotiate and execute a professional services agreement\nwith ­HdL Coren & Cone, a California Corporation, in an estimated amount of $242,875\nfor five years, with one additional three-year renewal option on the same terms and\nconditions, with future year funding contingent on Council budget approval.\nStaff Report Printout\na. Oaks Initiative Form

D. Approval of Contract with 9280-0366 Quebec Inc., dba Transit for Project to Implement Anonymous\nand Recurring Digital Intercept Survey to Capture Customer Sentiment for FTA's Enhancing\nInnovative Mobility (EMI) Demonstration Program Award of Grant Funds\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15306 (Class 6 Information\nCollection) of the California Environmental Quality Act (CEQA) Guidelines.\n2. Authorize the City Manager to negotiate and execute an agreement with 9280-0366\nQuebec Inc., dba Transit, a Montreal, Canada-based company, in an amount not to\nexceed $350,448 for three years, to develop a custom digital survey that will allow Big\nBlue Bus customers using the Transit smartphone app to better understand where Big\nBlue Bus can improve the customer experience. This recommended award is made as an\nexception to the competitive bidding process pursuant to 2.24.250 (b and f).\n3. Authorize budget changes as outlined in the Financial Impact & Budget Actions section of\nthis report.\nStaff Report Printout\na. 2022-12 OAKS Transit_signed

E. Award Agreement to TCS Risk Management Services, LLC for Workers’ Compensation Program Data\nAnalysis and Reporting Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Award RFP# 330 to TCS Risk Management Services, LLC (“TCS) for workers’\ncompensation program data analysis and reporting services;\n3. Authorize the City Manager to negotiate and execute an agreement with TCS, in an\namount not to exceed $437,897 over a five-year period, with future year funding\ncontingent on Council budget approval.\nStaff Report Printout\na. 7.12.22 Staff Report (Attachment A)\nb. TCS RMS Oaks Form (Attachment B)

F. Authorization to Accept the Farmers Market American Rescue Plan Market Match Grant\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Exemption pursuant to Section 15061(b)(3) (Common Sense\nExemption) of the California Environmental Quality Act (CEQA) Guidelines.\n2. Authorize the City Manager to accept a grant awarded in the amount of $34,400 from the\nAmerican Rescue Plan Act (ARPA) of 2021’s Market Match Program by subrecipient\nSustainable Economic Enterprises of Los Angeles (SEE-LA) and to accept all\nsubsequent grant renewals;\n3. Authorize the City Manager to execute all necessary documents to accept the grant,\ngrant renewals, and modifications; and\n4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section\nof this report.\nStaff Report Printout

G. Award Request for Proposal to Karpel Solutions for City Attorney's Office Criminal Case Management\nSystem\nRecommended Action\nStaff recommends that the City Council:\n1. Award RFP #306 to Karpel Solutions for the City’s purchase of a case management\nsoftware system for the Santa Monica City Attorney’s Office;\n2. Authorize the City Manager to negotiate and execute an agreement with Karpel\nSolutions in an amount not to exceed $800,000 (including a $120,750 contingency) with\na five-year term and a five-year extension option for the purchase of a case management\nsystem for the Santa Monica City Attorney’s Office and accompanying data hosting\nservices, with future year funding contingent on Council budget approval.\n3. Adopt a finding that the RFP is not a project within the meaning of the California\nEnvironmental Quality Act (Public Resources Code section 21000 et seq.)\nStaff Report Printout\na. Oaks Initiative Form - Karpel

H. Approval of Modification of Concession Agreement for Perry's Cafe and Beach Rentals\nRecommended Action\nStaff recommends that the City Council:\n1. Find that the action to execute a First Modification of Concession Agreement #10960\nentered into between the City and Perry’s Beach Café and Rentals (“Concessionaire”), as\nset forth in recommendation No. 2, is categorically exempt pursuant to Section 15301 of\nthe California Environmental Quality Act (CEQA) Guidelines.\n2. Authorize the City Manager to negotiate and execute a First Modification of Concession\nAgreement #10960 (CCS) to allow for full alcohol service at four beach concession\nlocations subject to Concessionaire’s procurement of local and state regulatory\napprovals.\nStaff Report Printout\na. Staff Report 10/22/2019\nb. Oaks Form (Chaos Enterprises Inc)

A. Receive and File Sustainable City Plan, Policies, and Programs\nRecommended Action\nStaff recommends that the City Council:\n1. Receive and file the City’s Sustainability City Plan, Policies and Programs for the Public\nWorks Department.\n2. Adopt a finding of Categorical Exemption pursuant to Section 15307 of the California\nEnvironmental Quality Act (CEQA) Guidelines.\nStaff Report Printout

B. Public Process to Determine the Future of the Santa Monica Airport\nRecommended Action\nStaff recommends that the City Council:\n1. Confirm the goals, values, and principles that will guide the planning process for\nthe future of the Santa Monica Airport ;\n2. Confirm that the proposed process for community engagement, testing and\nrefinement is appropriate;\n3. Confirm that the proposed scope, including Existing Conditions, Diverse and\nInclusive Outreach, and Alternatives development is sufficient to support the City’s\ninterest in identifying a preferred scenario.\nStaff Report Printout\na. Attachment A - Minutes from 1984 Jan 24\nb. Attachment B - Staff Report 1988 July 12\nc. Attachment C - Staff Report 2010 Dec 14\nd. Attachment D - Staff Report 2011 Feb 22\ne. Attachment E - Staff Report 2011 Oct 4\nf. Attachment F - Staff Report 2011 Dec 6\ng. Attachment G - Staff Report 2012 May 8\nh. Attachment H - Staff Report 2012 Aug 14\ni. Attachment I - Staff Report 2013 Apr 30\nj. Attachement J - Staff Report 2014 Mar 25\nk. Attachment K - Staff Report 2015 Mar 24\nl. Attachment L - Staff Report 2016 Jan 26\nm. Attachment M - Staff Report 2016 Aug 23\nn. Attachment N - Staff Report 2017 Feb 28 Consent Decree\no. Attachment O - Staff Report 2018 Mar 27\np. Attachment P Airport Conversion Report