Santa Monica — 2024-02-27

A. Approval of Minutes for Housing Authority Meetings Revised Staff Report. 2/22/24\nRecommended Action\nStaff recommends that the Housing Authority approve the minutes of the April\n11, 2023, April 25, 2023, and June 27, 2023 meetings.\nStaff Report Printout\na. April 11, 2023 Housing Authority Minutes\nb. April 25, 2023 Housing Authority Minutes\nc. June 27, 2023 Housing Authority Minutes

B. Financial Status Update and FY 2023-24 Midyear Budget\nRecommended Action\nStaff recommends that the City Council and Housing Authority:\n1. Appropriate FY 2023-24 midyear revenue and expenditure budget adjustments\nand approve corresponding adjustments to the FY 2024-25 budget plan.\n(Attachment A)\nStaff also recommends that the City Council:\n1. Receive an update to the FY 2023-24 through FY 2027-28 Five Year Financial\nForecast;\n2. Adopt a Resolution establishing new classifications and adopting salary rates\nfor various positions (Attachment B);\n3. Approve the position and classification changes (Attachment C);\n4. Adopt a Resolution abolishing unused and obsolete classifications and\nassociated salary rates (Attachment D);\n5. Authorize the City Manager to accept a grant award in the amount of $200,000\nfrom the California Department of Aging’s Local Aging & Disability Action\nPlanning (LADAP) Grant Program in support of strategic planning efforts to\naddress the needs of older adults and people with disabilities, and to execute\nall necessary documents to accept the grant and all grant renewals;\n6. Authorize the City Manager to accept a grant award in the amount of $135,000\nfrom the U.S. Department of Homeland Security, Federal Emergency\nManagement Agency (FEMA) Hazard Mitigation Grant Program (HMGP)\nthrough the State of California, Governor’s Office of Emergency Services\n(CalOES) for the Office of Emergency Management in the City Manager’s\nOffice, and to accept all grant renewals; and\n7. Adopt a finding of no possibility of significant effect pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California Environmental\nQuality Act (CEQA) Guidelines.\nStaff Report Printout\na. Attachment A - Budget Adjustments\nb. Attachment B - Salary Resolution\nc. Attachment C - Position and Classification Changes\nd. Attachment D - Abolishment Resolution\ne. Attachment E - June 27, 2023 Staff Report – FY 2023-25 Budget Adoption (Web Link)\nf. Attachment F - March 11, 2023 Staff Report – Council Workshop (Web Link)

A. Request of Vice Mayor Negrete and Mayor Brock that the City Council allocate $15,000 in\nCouncil discretionary funds to support the Santa Monica High School Choir program. The\nfunds will aid students in participating in a unique opportunity to perform in cathedrals\nacross Spain, including Barcelona, Burgos, and Madrid. These seniors, who experienced\ndisruptions due to the pandemic during their freshman year in 2020, are fundraising for the\ntrip, and this allocation would help match some of their raised funds.\nNew Item Received 2/22/2024\nStaff Report Printout

A. Proclamation: Frieze Week Los Angeles\nStaff Report Printout

B. City Manager Report -Bike Action Plan and Vision Zero Update\nStaff Report Printout

A. Consider appointment of unrepresented employee - Government Code §54957(b); City\nnegotiator: Mayor; Unrepresented employee: City Clerk/Interim City Clerk; conference with\nlabor negotiator - Gov. Code §54957.6; City negotiator: Mayor; Unrepresented employee:\nCity Clerk/Interim City Clerk New Item Received 2/22/2024

B. Conference with legal counsel – existing litigation - Gov. Code §54956.9(d)(1): Pico\nNeighborhood Association and Maria Loya v. City of Santa Monica, L.A.S.C. Case No. BC\n616804; Second District Court of Appeal Case No. B295935\nNew Item Received 2/22/2024

C. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Daniel\nReygosa v. Charlesetta Grant, et al.; LASC Case No. 21STCV39861\nNew Item Received 2/22/2024\nThe following is the order of business for items to be heard no earlier than 7:00 p.m.

A. Authorization to Enter into Cost-Sharing Agreement with the City of Los Angeles for the\nSanta Monica Bay Shoreline Coordinated Monitoring Plan\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California Environmental\nQuality Act (CEQA) Guidelines.\n2. Approve the use of available funding from the Clean Beaches and Ocean Parcel\nTax Fund for a Memorandum of Agreement (MOA) with the City of Los Angeles\nto implement a cost-share shoreline water quality monitoring plan for the Santa\nMonica Bay Shoreline Monitoring in an amount not to exceed $484,555\n(including a 15% contingency) over a five-year period through FY 2027-28.\n3. Authorize the City Manager to negotiate and execute a Memorandum of\nAgreement (MOA) with the City of Los Angeles to implement a cost-\nshare shoreline water quality monitoring plan to comply with the Los Angeles\nRegional Water Quality Control Board's (Board) National Pollutant Discharge\nElimination System (NPDES) permit requirements for Santa Monica Bay.\nStaff Report Printout\na. July 11, 2017 Staff Report\nb. 2017-2022 MOA Agreement with City of LA

B. Award Bid 4473 to Ganahl Lumber for the Purchase and Delivery of Lumber for the Santa\nMonica Pier\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing\nFacilities) and Section 15331 (Historical Resource Rehabilitation) of the\nCalifornia Environmental Quality Act (CEQA) Guidelines.\n2. Award Bid #4473 to Ganahl Lumber for the purchase and delivery of treated\nlumber to the Santa Monica Pier for the Public Works Department.\n3. Authorize the Procurement Manager to issue a purchase order with Ganahl\nLumber for the purchase and delivery of treated lumber in the amount not to\nexceed $120,000 for one year, with four additional one-year renewal options to\nextend on the same terms and conditions for a total amount not to exceed\n$600,000 over a five-year period, with future year funding contingent on Council\nbudget approval.\nStaff Report Printout\na. Oaks Initiative Form - Ganahl Lumber Company\nb. Levine Act Disclosure Form

C. Authorization to Issue Purchase Orders with Falcon Fuels, Inc. for the Purchase and\nDelivery of Unleaded Fuel\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing\nFacilities) of the California Environmental Quality Act (CEQA) guidelines; and\n2. Authorize the Procurement Manager to issue a purchase order with Falcon\nFuels, Inc. for the purchase and delivery of unleaded fuel for the City of Santa\nMonica. This recommended award is made as an exception to the competitive\nbidding process pursuant to Section 2.24.250 (c) and is for a total amount not to\nexceed $3,161,991 (including a 10% contingency) with future year funding\ncontingent on Council budget approval.\nStaff Report Printout\na. Oaks Initiative-Falcon Fuels\nb. Levine Act Disclosure Form-Falcon

D. Award RFP to True North Compliance Services and Willdan Engineering for Temporary\nStaffing\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California\nEnvironmental Quality Act (CEQA) Guidelines;\n2. Award RFP# 385 to True North Compliance Services, Inc. and Willdan\nEngineering for temporary building inspection and plan review services for\nthe Community Development Department.\n3. Authorize the City Manager to negotiate and execute an agreement with True\nNorth Compliance Service, Inc., in an amount not to exceed\n$225,000 (for three years, with two-additional one-year renewal options in the\namount of $75,000, on the same terms and conditions) for a total amount not to\nexceed $375,000 over a five-year period, with future year funding contingent on\nCouncil budget approval.; and\n4. Authorize the City Manager to negotiate and execute an agreement with Willdan\nEngineering, in an amount not to exceed $150,000 (for three years, with two-\nadditional one-year renewal options in the amount of $50,000, on the same\nterms and conditions) for a total amount not to exceed $250,000 over a five-year\nperiod, with future year funding contingent on Council budget approval.\nStaff Report Printout\na. True North Oaks Signed\nb. Wildan Oaks Signed\nc. Levine Act True North\nd. Levine Act WILLDAN

E. Adoption of Resolution Authorizing the City Manager to Submit an Application for the\nCalifornia Department of Housing and Community Development's Prohousing Incentive\nProgram (PIP) Grant and to Execute All Necessary Documents to Accept Grant If Awarded\nRevised Staff Report. 2/22/24\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California Environmental\nQuality Act (CEQA) Guidelines and find that uses of grant funding for short\nterm housing assistance are consistent with the certified 6th Cycle Housing\nElement Environmental Impact Report;\n2. Adopt the attached resolution authorizing the City manager to submit\nan application for grant funds in the amount of\n$1,000,000 from the California Department of Housing and\nCommunity Development’s Prohousing Incentive Program (PIP) and\nto authorize the City Manager to execute all necessary documents to apply for\nthe grant, accept the grant, if awarded, and accept all grant renewals and\nmodifications, if awarded; and\n3. Authorize budget changes as outlined in the Financial Impacts and Budget\nActions section of this report, in the event the grant is awarded.\nStaff Report Printout\na. Reso-CDD-PIP Round 2 Application

F. Adoption of Resolution Accepting the Tentative Agreement for the City's Homeless Outreach\nServices Team (HoST) Assignment Bonus and Supervisory Team Associates Stand-by Pay\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15324\n(Class 24 Regulations of Working Conditions) of the California Environmental\nQuality Act (CEQA) Guidelines;\n2. Adopt the proposed Resolution (Attachment A) accepting the Tentative\nAgreement (TA) and authorizing the City Manager to execute Side Letters of\nAgreement with the California Teamsters Local 911 and the Supervisory Team\nAssociates.\nStaff Report Printout\na. Attachment A: Teamsters STA Side Letters RESO 2.27.24\nb. Attachment B: 7.26.22 Council Meeting Staff Report\nc. Attachment C: 7.12.22 Council Meeting Staff Report

G. Adoption of Resolution Adopting Salary Rate for City Attorney and Approval of Modification\nto Employment Agreement with Douglas Sloan as City Attorney\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15324\n(Regulations of Working Conditions) of the CEQA Guidelines\n2. Adopt a resolution of the City of Santa Monica adjusting the salary rate for City\nAttorney (Attachment A).\n3. Approve modification to employment agreement with Douglas Sloan for service\nas City Attorney and authorize the Mayor to sign the modification to employment\nagreement on behalf of the City (Attachment B).\nStaff Report Printout\na. Attachment A-Salary Resolution\nb. Attachment B-First Modification to Employment Agreement