Santa Monica — 2024-05-28

A. Recommendation to accept Alexis Hemphill-Elsea's resignation from the Human Services\nCommission and authorize the City Clerk to publish the vacancy.\nStaff Report Printout\na. Resignation Email

B. Appointment to one unscheduled vacancy on the Human Services Commission for a term ending on\nJune 30, 2026. New Item Received 5/24/2024\nStaff Report Printout\na. Applicant List

C. Recommendation to rescind the appointment of Jeff Bush to the Commission of Sustainability,\nEnvironmental Justice and the Environment; and, appoint to that unscheduled vacancy for a term\nending on June 30, 2024. New Item Received 5/24/2024\nStaff Report Printout\na. Email Declining Appointment\nb. Applicant List

D. Request of Mayor Brock that the City Manager and City Attorney develop policies that regulate tree\nremoval as a result of new development including exploring replacement requirements as part of the\ndevelopment or on public property to protect and preserve the City’s tree canopy. In developing this\npolicy, the City Manager is being asked to consider requiring three replacement trees for every tree\nremoved. New Item Received 5/24/2024\nStaff Report Printout

E. Request of Mayor Brock, Vice Mayor Negrete, and Councilmember de la Torre that the City Manager\nand City Attorney evaluate the attached request from Downtown Santa Monica, Inc. and return to\nCity Council with recommendations to reduce the per square foot monthly fees associated with the\nuse of sidewalks for outdoor dining on the Third Street Promenade to support the City’s economic\nrecovery. In addition, the City Manager and City Attorney are also being asked to evaluate and\nreturn to City Council with recommendations for incentives such as waiving fees for a period of time\nto spur outdoor dining on sidewalks on the Third Street Promenade.\nNew Item Received 5/24/2024\nStaff Report Printout\na. Sidewalk Dining Fees Advocacy Letter 05.20.24

F. Request from Councilmember de la Torre and Vice Mayor Negrete that the City Council direct the\nCity Manager to conduct a survey of cities within the Westside Cities Council of Governments and\nother charter cities across the state with populations comparable to Santa Monica. The survey should\ncompare City Council compensation and benefits and the City Manager is to present the findings at\nthe first Council meeting in July, with recommendations for next steps. The purpose of this survey is\nto assess whether the current compensation allows residents of varying income levels to serve on\nthe City Council. By understanding how Santa Monica compares to other cities, the Council can\nconsider placing a charter amendment on the November ballot to adjust compensation, making City\nCouncil service more accessible to residents with lower incomes.\nNew Item Received 5/24/2024\nStaff Report Printout

A. 2024 LGBTQ+ Pride Proclamation\nStaff Report Printout

B. Proclamation: Lung Cancer Action Week\nStaff Report Printout

C. Commendation: Lunetta\nStaff Report Printout

D. Commendation: Paul "Chico" Fernandez New Item Received 5/24/2024\nStaff Report Printout

E. City Manager Report: Reparations & Restorative Justice\nStaff Report Printout

A. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Pico Neighborhood\nAssociation and Maria Loya v. City of Santa Monica, L.A.S.C. Case No. BC 616804; 2nd DCA Case No.\nB295935 New Item Received 5/24/2024

B. Conference with real estate negotiator - Gov. Code §54956.8; property: 256 Santa Monica Pier,\nSanta Monica, California; City negotiators: Jennifer Taylor, Economic Development Manager, and\nElana Buegoff, Pier and Beach Administrator; owner of record: City of Santa Monica; persons to be\nnegotiated with: Hospitality Industry Management Group, LLC, D.B.A. Rusty’s Surf Ranch, and Greg\nMorena; under negotiation: price and terms of payment New Item Received 5/24/2024

C. Conference with legal counsel - significant exposure to litigation - Gov. Code §54956.9(d)(2),(e)(5):\none case - leasehold interest for Rusty’s Surf Ranch New Item Received 5/24/2024\nStaff Report Printout\na. April 27, 2023 Morena Threat of Litigation\nb. Attachment to May 17, 2023 Litigation Threat\nc. May 17, 2023, Morena's Litigation Threat

D. Conference with real estate negotiator - Gov. Code §54956.8: property: 1855 Main Street (Civic\nAuditorium) (APN 4290-013-901); City negotiators: Jennifer Taylor, Economic Development Manager,\nand Nia Tang, Economic Development Administrator; owner of record: City of Santa Monica; persons\nto be negotiated with: Russell Geyser and Tim Sexton, Revitalization Partner Group, LLC; under\nnegotiation: price and terms of payment New Item Received 5/24/2024

E. Conference with real estate negotiator - Gov. Code §54956.8: property: 1855 Main Street (Civic\nAuditorium) (APN 4290-013-901); City negotiators: Jennifer Taylor, Economic Development Manager,\nand Nia Tang, Economic Development Administrator; owner of record: City of Santa Monica; persons\nto be negotiated with: Tommy Ginoza, Sugar Monkey Live; under negotiation: price and terms of\npayment New Item Received 5/24/2024

F. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Anna Marie Onaindia\nv. City of Santa Monica; LASC Case No. 21STCV30384 New Item Received 5/24/2024

G. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): In re Bird Global,\nInc., et al.; U.S. Bankr. Ct., SD Fla. Case No. 23-20514 (CLC) New Item Received 5/24/2024

H. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Byron Merlos, et al.\nv. City of Santa Monica, et al.; LASC Case No. 21STCV07334 [report out only]\nNew Item Received 5/24/2024\nThe following is the order of business for items to be heard no earlier than 7:00 p.m.

A. Award a Contract with ACCO Engineered Systems, Inc. for the Airport Mechanical Equipment\nReplacement Project, and a Contract With Same Contractor, ACCO Engineered Systems, Inc., for\nCitywide On-Call Mechanical Equipment Services.\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15302 (Replacement and\nReconstruction) of the California Environmental Quality Act (CEQA) Guidelines;\n2. Award Bid # SP2694 to ACCO Engineered Systems, Inc., for Airport Mechanical\nEquipment Replacement and Additive Alternative Bid for Citywide On-Call Mechanical\nEquipment Services for the Public Works Department;\n3. Authorize the City Manager to negotiate and execute a contract with ACCO Engineered\nSystems, Inc., in an amount not to exceed $1,993,090 (including a 10% contingency in\nthe amount of $181,190) for Airport Mechanical Equipment Replacement;\n4. Authorize the Director of Public Works to issue any necessary change orders to complete\nadditional work within contract authority for Airport Mechanical Equipment Replacement;\n5. Authorize the City Manager to negotiate and execute an agreement with ACCO\nEngineered Systems, Inc., in an amount not to exceed $5,000,000 for three years, with\none-additional one-year renewal option in the amount of $1,500,000, on the same terms\nand conditions for a total amount not to exceed $6,500,000 over a four-year period, for\ncitywide as-needed mechanical systems repairs and/or replacements, with future year\nfunding contingent on Council budget approval; and

A. Fiscal Year 2024-25 Proposed Budget and Fiscal Year 2024-26 Biennial Capital Improvement\nProgram Budget\nRecommended Action\nStaff recommends that the City Council:\n1. Review and provide direction to staff regarding the FY 2024-25 Proposed Operating\nBudget Adjustments (Attachment A) and FY 2024-26 Proposed Biennial Capital\nImprovement Program (CIP) Budget (Attachment B);\n2. Direct staff to proceed with setting the FY 2024-25 Operating and FY 2024-26 Biennial\nCapital Improvement Program (CIP) Budget Adoption hearing on June 25, 2024;\n3. Provide direction for staff to evaluate other funding mechanisms such as general\nobligation bonds to support the City’s capital improvement program in future budget\ncycles;\n4. Review and provide direction to staff on establishing 23 new fees, which include fees for\nEmergency Medical Services (EMS), facility rentals and use, Certified Unified Program\nAgency (CUPA), film permits, materials for the Junior Lifeguard Program, grading review\npermit, and City planning; revising 36 fees, which include fees for CUPA, fire permits,\nairport, landscape services, Concealed Carry Firearm permit (CCW) renewal application,\nmedicinal cannabis, and mortuary services; and the deletion of three fees, which include\nfees for library, and EV user (Attachments C and D); and\n5. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. Attachment A - Budget Adjustments for FY 2024-25\nb. Attachment B - FY 2024-26 Proposed Biennial CIP Budget\nc. Attachment C - Emergency Medical Services (EMS) Fees Cost Analysis\nd. Attachment D - Revisions to Fee Schedules for FY 2024-25\ne. Attachment E - June 27, 2023 Staff Report (Web Link)\nf. Attachment F - March 11, 2023 Staff Report (Web Link)\ng. Attachment G - February 27, 2024 Staff Report (Web Link)\nh. Attachment H - Position and Classification Changes\ni. Attachment I - Classifications Impacted by Equity Adjustments\nj. Attachment J - Council Discretionary Funds\nk. Attachment K - March 23, 2021 Staff Report (Web Link)\nl. Attachment L - October 11, 2022 Staff Report (Web Link)