Signal Hill — 2023-01-24

a. SIGNAL HILL HAS BEEN PRESENTED WITH THE GATEWAY CITIES 2022\nENERGY ACTION AWARD AT THE GOLD LEVEL. NANCY PFEFFER,\nEXECUTIVE DIRECTOR OF THE GATEWAY CITIES COUNCIL OF\nGOVERNMENTS, WILL MAKE THE PRESENTATION.

b. THE COMMUNITY SERVICES DEPARTMENT WILL PROVIDE A BRIEF\nOVERVIEW OF THE UPCOMING LIBRARY PROGRAMS AND EVENTS FOR\nBLACK HISTORY MONTH.

a. PUBLIC HEARING - RESOLUTION APPROVING THE PROPOSED USE OF\nFISCAL YEAR (FY) 2023-24 COMMUNITY DEVELOPMENT BLOCK GRANT\n(CDBG) FUNDS\nSummary:\nForm of Notice: Notice was published in the Signal Tribune newspaper per\nGovernment Code Section 65091(a)(4) and posted in accordance with Signal\nHill Municipal Code Section 1.08.010 on Friday, January 6, 2023.\nThe City Council will conduct a public hearing and consider proposed uses for\nthe City’s FY 2023-24 CDBG funding allocation. The Los Angeles County\nDevelopment Authority (LACDA) estimates the City will receive approximately\n$86,190 to use on CDBG projects and programs.\nStaff is proposing to allocate the funding for two purposes: (1) continuation of\nthe City’s Food Distribution Programs and (2) construction of Americans with\nDisabilities Act (ADA) Streets and Sidewalk Improvements. If approved, the\nCouncil is required to adopt a resolution affirming the use of CDBG funds for the\nprojects.\nRecommendations:\n1. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, APPROVING THE CITY'S PROPOSED COMMUNITY\nDEVELOPMENT BLOCK GRANT PROGRAMS FOR FISCAL YEAR\n2023-24\n2. Approve the CDBG estimated allocation for FY 2023-24 in the amount of\n$86,190 and the proposed expenditures.

a. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR\n2021-22\nSummary:\nThe Annual Comprehensive Financial Report (ACFR) is an independently\naudited summary report of the financial transactions of the City for Fiscal Year\n(FY) 2021-22, providing relevant financial information to the City Council,\ncitizens, current and future employees, grant entities, creditors, bond investors,\nrating agencies, and other interested parties. This audit is performed in\ncompliance with City Charter requirements with the results presented to the City\nCouncil for review.\nThe audit was completed by the City's independent auditor, CliftonLarsonAllen\nLLP, Certified Public Accountants, which issued an unqualified opinion audit\nreport, otherwise known as a “clean opinion,” finding nothing of material concern\nin the City’s internal controls, financial, and bookkeeping practices. The\nindependent auditor’s unmodified report provides assurance that the ACFR, and\nthe audited information within, present fairly the City’s financial position for the\nfiscal year ending June 30, 2022.\nAs part of this report, staff recommends appropriating the General Fund\nOperating Surplus of $8.6 million. Staff recognizes the need to maintain\nongoing financial stability by applying conservative budgeting practices. To that\nend, staff recommends allocating most of the budget surplus to replenishing and\naugmenting reserve funds. In addition, staff recommends allocating funding to\nthe City’s Capital Improvement Projects fund. The recommended allocations\nalso include funding for improvements related to deferred maintenance of City\nHall, a stipend allocation, as well as funding to evaluate ongoing operational\nstaffing needs.\nRecommendations:\n1. Receive and file the City’s ACFR for FY 2021-22.\n2. Approve the proposed appropriations and reserve transfers from FY 2021-22\nto FY 2022-23 operating budget and reserve balances utilizing the current FY\n2021-22 General Fund operating surplus of $8.6 million and the Library\nReserve fund.\n3. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, AUTHORIZING APPROPRIATIONS FROM THE FISCAL\nYEAR 2021-22 GENERAL FUND OPERATING SURPLUS AND CURRENT\nYEAR APPROPRIATION ADJUSTMENTS, AMENDING THE FISCAL YEAR\n2022-23 BUDGET\n4. Direct staff to distribute copies of the ACFR for FY 2021-22 as required, as\nwell as to the Office of the City Clerk to be placed on file for the general\npublic and posted on the City’s website.

b. SCHEDULING A BUDGET WORKSHOP\nSummary:\nThe City Council will consider dates for its budget workshop covering Fiscal Year\n(FY) 2023-24, the second year of the biennial budget for FY 2022-24.\nRecommendation:\nSelect a date for the annual budget workshop.

c. 2022 ANNUAL REVIEW OF CONDITIONAL USE PERMITS\nSummary:\nAnnually, the Community Development Department conducts a review of\nproperties with active Conditional Use Permits (CUPs). The CUP Annual Review\nis a tool to confirm compliance with CUP conditions of approval by performing\nsite inspections to verify compliance, site maintenance, and operations. Staff will\npresent the findings of the 2022 CUP Annual Review.\nRecommendation:\nReceive and file.

a. There is a statewide state of emergency in effect in response to the\nCOVID-19 pandemic; and\nVID-19 AND FINDINGS RELATED TO\nAB 361 EXEMPTING THE CITY FROM BROWN ACT TELECONFERENCING\nRULES\nSummary:\nThe City Council will consider the continuance of the proclamation of the\nexistence of a local emergency in response to the current public health crisis\nrelated to COVID-19. The City Council will also consider whether to continue to\nhold virtual meetings of all City legislative bodies, as allowed by Assembly Bill\n(AB) 361.\nRecommendations:\n1. Receive and file report regarding the continuance of the existence of a local\nemergency in response to COVID-19.\n2. Direct all City legislative bodies to continue to hold meetings virtually and\ndetermine that such meetings are exempt from the Brown Act\nteleconferencing rules based on the following findings set forth in AB 361:

b. ACCEPTANCE OF U.S. DEPARTMENT OF HOUSING AND URBAN\nDEVELOPMENT (HUD) COMMUNITY PROJECT FUNDING GRANT FOR THE\nCIVIC CENTER PARKING LOT IMPROVEMENT PROJECT (90.20003)\nSummary:\nThe Department of Housing and Urban Development (HUD), Office of Economic\nDevelopment, Congressional Grants Division has made available grants for the\nEconomic Development Initiative for the purposes of Community Project\nFunding in the Consolidated Appropriations Act, effective March 15, 2022. The\ngrant will be used for the construction of improvements to the parking lot at the\nCivic Center north of Hill Street (Project). Adoption of this resolution provides the\nCity’s acceptance of the grant funds and authorizes the City Manager to execute\nthe grant agreement and all necessary documents to receive and expend\nawarded grant funds on the Project.\nRecommendations:\n1. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, ACCEPTING GRANT FUNDS FROM THE HOUSING AND\nURBAN DEVELOPMENT OFFICE OF ECONOMIC DEVELOPMENT FOR\nTHE CIVIC CENTER PARKING LOT IMPROVEMENT PROJECT\n2. Authorize the City Manager to execute and administer the grant agreement\nand all necessary documents to receive and expend awarded grant funds.

c. CONTRACT AMENDMENT REGISTER DATED JANUARY 24, 2023\nSummary:\nThe Contract Amendment Register is a listing of proposed contract amendments\nand project change orders eligible for streamlined processing based upon the\nfollowing criteria as documented in the City’s Purchasing Policy:\n· Funds have been authorized as part of the adopted fiscal year Operating\nBudget;\n· Staff are satisfied with the goods/services received to date; and\n· City Manager has reviewed and approved each amendment for\nstreamlined processing.\nOne contract amendment is being presented for City Council consideration -\nMariposa Landscapes, Inc. provides landscape and irrigation maintenance\nservices for City parks and landscaped medians. The change order is for\nadditional replacement of dead plants and repairs to irrigation, not in the original\nscope of the contract and a new not-to-exceed amount.\nRecommendation:\nAuthorize the Contract Amendment Register dated January 24, 2023.

d. SCHEDULE OF INVESTMENTS AND MONTHLY TRANSACTION REPORT\nSummary:\nThe Schedule of Investments is a listing of all surplus funds invested for both the\nCity and the Successor Agency to the former Signal Hill Redevelopment Agency\nas of the date shown on the report. The monthly transaction report provides the\nchanges in investments for the prior month.\nRecommendation:\nReceive and file.

e. WARRANT REGISTER DATED JANUARY 24, 2023\nSummary:\nThe Warrant Register is a listing of all general disbursements issued since the\nprior warrant register and warrants to be released upon City Council approval.\nRecommendation:\nAuthorize payment of the Warrant Register dated January 24, 2023.

a. VICE MAYOR WOODS WILL REPORT ON HER ATTENDANCE AT THE\nCALIFORNIA CONTRACT CITIES ASSOCIATION LEGISLATIVE TOUR\nJANUARY 9-11, 2023.

a. A CLOSED SESSION WILL BE HELD PURSUANT TO GOVERNMENT CODE\nSECTION 54957 REGARDING PUBLIC EMPLOYEE APPOINTMENT.\nTITLE: INTERIM CHIEF OF POLICE

b. A CLOSED SESSION WILL BE HELD PURSUANT TO GOVERNMENT CODE\nSECTION 54957.6, CONFERENCE WITH LABOR NEGOTIATORS.\nAGENCY DESIGNATED REPRESENTATIVES: CITY MANAGER AND CITY\nATTORNEY\nEMPLOYEE ORGANIZATION: SIGNAL HILL POLICE OFFICERS\nASSOCIATION

c. A CLOSED SESSION WILL BE HELD PURSUANT TO GOVERNMENT CODE\nSECTION 54957.6, CONFERENCE WITH LABOR NEGOTIATORS.\nAGENCY DESIGNATED REPRESENTATIVES: CITY MANAGER AND CITY\nATTORNEY\nEMPLOYEE ORGANIZATION: SIGNAL HILL EMPLOYEES’ ASSOCIATION

d. A CLOSED SESSION WILL BE HELD PURSUANT TO GOVERNMENT CODE\nSECTION 54956.9(D)(2).\nCONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION.\nSIGNIFICANT EXPOSURE TO LITIGATION.\nNUMBER OF POTENTIAL CASES: 1