Signal Hill — 2023-08-22

a. STEVE GERHARDT, EXECUTIVE DIRECTOR OF WALK LONG BEACH, WILL\nPROVIDE A BRIEF OVERVIEW OF THE UPCOMING CITY OF LONG BEACH\nRANCHOS WALK THAT TRAVELS THROUGH SIGNAL HILL AND TAKES\nPLACE ON SATURDAY, SEPTEMBER 23, 2023.

b. THE SIGNAL HILL COMMUNITY FOUNDATION, IN PARTNERSHIP WITH\nTHE PARKS, RECREATION AND LIBRARY SERVICES DEPARTMENT,\nHOSTED SIX CONCERTS AS PART OF THE 2023 SUMMER CONCERTS IN\nTHE PARK SERIES. STAFF WILL PROVIDE A BRIEF PRESENTATION ON\nTHIS SUMMER’S CONCERTS AND MAYOR HANSEN WILL RECOGNIZE\nSPONSORS FOR THIS YEAR’S SERIES.

c. THE PUBLIC WORKS DIRECTOR WILL INTRODUCE GABINO LUNA,\nDEPUTY DIRECTOR OF PUBLIC WORKS FOR THE CITY OF SIGNAL HILL.

a. AUTHORIZATION OF PAYMENT FOR EMERGENCY WATER LEAK REPAIRS\nAND ACCEPTANCE OF THE COMPLETED EMERGENCY REPAIR WORK\nSummary:\nOn July 20 and July 21, 2023, the City’s water system experienced four water\nleaks that necessitated the coordinated effort of several contractors working on\nan emergency basis. Staff concluded that the cause of the leaks was an\nincrease in pressure resulting from maintenance work on one of the Cla-Vals\n(pressure-reducing valves) at Temple Reservoir. In response, the City has\ntaken several proactive measures to prevent similar issues in the future\nincluding expediting certain capital project efforts, updating the City’s\nSupervisory Control & Data Acquisition (SCADA) system, implementing new\nmaintenance procedures, and establishing a Mutual Aid Agreement through\nCalWarn with the City of Long Beach for emergency pipeline repair.\nThe Signal Hill Municipal Code allows for the temporary suspension of the City’s\nstandard procurement process in the event of an emergency. Staff\nrecommends the City Council consider authorizing the City Manager to execute\npayment for a not-to-exceed amount of $250,000 for emergency work\nperformed. Funds are available within the Water Department Repair Budget to\ncover expenses incurred for contractor services used to address the emergency\nwater leaks. Despite efforts by City crews to handle the repairs, the time\nconstraints and extensive work involved in each repair warranted a collaborative\neffort with three prime contractors: RP Vititow Construction, WA Rasic\nConstruction, and Doty Bros, along with several subcontractors.\nRecommendation:\nAdopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, DECLARING THE CITY MANAGER'S AUTHORITY TO\nEXECUTE PAYMENT FOR EMERGENCY WATER LINE REPAIR WORK\nCONDUCTED AT MULTIPLE LOCATIONS WITHIN THE CITY ON JULY 20\nAND JULY 21, 2023, IN ACCORDANCE WITH THE PROVISIONS OF SIGNAL\nHILL MUNICIPAL CODE SECTION 3.20.120 AND ACCEPTING COMPLETION\nOF THE EMERGENCY WORK

b. AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH\nMARIPOSA LANDSCAPES, INC. FOR CITYWIDE LANDSCAPING OF PARKS\nAND MEDIANS AND RESOLUTION AUTHORIZING BUDGET ADJUSTMENT\nSummary:\nThe City currently contracts with a private contractor, Mariposa Landscapes, Inc.\n(Mariposa), to maintain its parks. Based on an expressed desire by the City\nManager to increase maintenance efforts of the City’s parks, medians, and\nCity-owned vacant lots, staff recommends a contract amendment and\naccompanying budget appropriation to effectuate these goals. The City Council\nwill consider a proposed amendment to the Maintenance Services Agreement\nwith Mariposa for citywide landscape maintenance services. This contract\namendment will extend the contract term, increase the contract amount,\nincrease the scope of services to increase cleanup frequency at designated City\nparks, and provide weed abatement services at vacant City-owned parcels of\nland.\nRecommendations:\n1. Authorize the City Manager to execute the First Amendment to Maintenance\nServices Agreement with Mariposa to provide citywide landscape\nmaintenance services, extending the term by one year through October 1,\n2024, increasing the contract amount to a new not-to-exceed amount of\n$539,941.13, and increasing the scope of services, in a form approved by\nthe City Attorney.\n2. Authorize contingencies of $50,000 and up to a 180-day term extension\npursuant to the City’s Purchasing and Contracting Guidelines, to be utilized\nfor as-needed additional services if approved by the Public Works Director.\n3. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, AMENDING THE ADOPTED BUDGET AND AUTHORIZING\nBUDGET APPROPRIATIONS FOR FISCAL YEAR 2023-2024

c. FIRST AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT\nSummary:\nThe City Council conducted its annual review of the City Manager and will\nconsider an amendment to the Employment Agreement.\nRecommendation:\nApprove the First Amendment to the Employment Agreement for City Manager,\nin a form approved by the City Attorney.

a. AGREEMENT FOR COST SHARING FOR MONITORING WITHIN THE\nDOMINGUEZ CHANNEL AND LOS ANGELES AND LONG BEACH HARBORS\nWATERS TOXIC POLLUTANTS TOTAL MAXIMUM DAILY LOADS\nSummary:\nThe City is required to report on its Total Maximum Daily Load (TMDL) which is\nthe maximum amount of a pollutant that a waterbody can receive and meet\nwater quality standards. Beginning in 2014, the affected cities and agencies\nworked together with the Los Angeles Gateway Region Integrated Regional\nWater Management Joint Powers Authority (GWMA) to develop a Memorandum\nof Understanding (MOU) to share the cost of the implementation plan. The City\nCouncil will consider entering into an agreement with GWMA for continued\nadministration and cost sharing of the Harbors Waters Toxic Pollutants TMDL\ncompliance monitoring and reporting plan.\nRecommendation:\nAuthorize the City Manager to enter into an agreement between the City and the\nGWMA for continued administration and cost sharing for the implementation of\nthe coordinated compliance, monitoring, and reporting plan for the Dominguez\nChannel and Los Angeles and Long Beach Harbors Waters Toxic Pollutants\nTMDL.

b. SCHEDULE OF INVESTMENTS AND MONTHLY TRANSACTION REPORT\nSummary:\nThe Schedule of Investments is a listing of all surplus funds invested for both the\nCity and the Successor Agency to the former Signal Hill Redevelopment Agency\nas of the date shown on the report. The monthly transaction report provides the\nchanges in investments for the prior month.\nRecommendation:\nReceive and file.

c. WARRANT REGISTER DATED AUGUST 22, 2023\nSummary:\nThe Warrant Register is a listing of all general disbursements issued since the\nprior warrant register and warrants to be released upon City Council approval.\nRecommendation:\nAuthorize payment of the Warrant Register dated August 22, 2023.

a. A CLOSED SESSION WILL BE HELD PURSUANT TO GOVERNMENT CODE\nSECTION 54957 TO CONDUCT A PUBLIC EMPLOYEE PERFORMANCE\nEVALUATION.\nTITLE: CITY ATTORNEY