Solana Beach — 2023-08-23

A.1. Minutes of the City Council.\nRecommendation: That the City Council\n1. Approve the Minutes of the City Council meetings held on June 14, 2023, June 28,\n2023, July 12, 2023, and July 24, 2023.\nItem A.1. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.10. Shoreline Monitoring Program Services. (File 0610-12)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-107 authorizing the City Manager to execute a Professional\nServices Agreement with Coastal Frontiers.\nItem A.10. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.11. City Attorney Services. (File 0400-05)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-106 authorizing the Mayor and City Manager to execute\nthe First Amendment to the Agreement between the City of Solana Beach and the\nSuccessor Agency to the Solana Beach Community Development Agency and\nBurke, Williams & Sorensen LLP.\nItem A.11. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.\nNOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless\napproved by a unanimous vote of all members present. (SBMC 2.04.070)

A.2. Register Of Demands. (File 0300-30)\nRecommendation: That the City Council\n1. Ratify the list of demands for June 24, 2023 – August 04, 2023.\nItem A.2. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.3. General Fund Adopted Budget for Fiscal Year 2023/2024 Changes. (File 0330-30)\nRecommendation: That the City Council\n1. Receive the report listing changes made to the Fiscal Year 2023-2024 General\nFund Adopted Budget.\nItem A.3. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.4. League of California Cities’ 2023 Annual Business Meeting Voting Delegates\nDesignees. (File 0140-10)\nRecommendation: That the City Council\n1. Appoint Councilmember MacDonald, primary voting delegate, Councilmember\nBecker, 1st alternate, and City Manager Gregory Wade, 2nd alternate, as the voting\ndelegates for the 2023 Annual Business Meeting of the League of California Cities\nAnnual Conference.\n2. Authorize the City Clerk to attest to the appointments and submit the Official Voting\nForm to the League of California Cities.\nItem A.4. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.5. Fire Management Agreement Amendment. (File 0260-10)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-095:\na. Approve the Fifth Amendment to the Agreement for Cooperative Fire\nManagement Services by and between the City of Del Mar, City of Encinitas,\nand the City of Solana Beach.\nb. Authorize the City Manager to execute the fifth amendment.\nItem A.5. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.6. Destruction of Obsolete Records. (File 0170-50)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-103 authorizing the destruction of officially obsolete\nrecords.\nItem A.6. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.7. Irrigation Controllers for the Coastal Rail Trail and Fletcher Cove Park.\n(File 0700-25)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-100:\na. Authorizing the City Manager to execute Amendment No. 1 to the Professional\nServices Agreement with Nissho of California, Inc. for Fiscal Year 2023/24.\nb. Authorizing the City Manager to execute a one-time purchase of four Calsense\nIrrigation Controllers and corresponding hardware and accessories from Nissho\nof California, Inc., in the amount of $24,125.42, for the Coastal Rail Trail and\nFletcher Cove Park.\nc. Appropriating $24,125.42 from the Asset Replacement Fund to the Parks\nOperating Budget.\nd. Authorizing the City Treasurer to amend the FY 2023/24 Adopted Budget\naccordingly.\nItem A.7. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.8. Heating, Ventilation, and Air Conditioning (HVAC) Maintenance Services and As-\nNeeded Repairs. (File 0700-25)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-101:\na. Authorizing the City Manager to execute Amendment No. 3 to the Professional\nServices Agreement with Seaside Heating and Air for Fiscal Year 2023/24\nincreasing the compensation by $43,685 for the purchase and installation of two\nrooftop HVAC units at City Hall, HVAC upgrades at the Fire Station, a\nconstruction contingency for the City Hall HVAC installation and installation of\nmini-split unit for IT at the Fire Station and as-needed repairs to the HVAC\nsystems at City Hall and the La Colonia Community Center. Total not to exceed\namount of the agreement for Fiscal Year 2023/24 is $55,145.\nb. Appropriating $33,685 from the Facilities Replacement Fund to the Facilities\nOperating Budget.\nc. Authorizing the City Treasurer to amend the FY 2023/24 Adopted Budget\naccordingly.\nItem A.8. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.9. Door Inspection, Maintenance, and As-Needed Repairs. (File 0700-25)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-102:\na. Authorizing the City Manager to execute Amendment No. 1 to the Professional\nServices Agreement with National Garage Door for Fiscal Year 2023/24.\nb. Authorizing the City Manager to approve a one-time purchase and installation\nof one Stanley ADA Controller at City Hall, in an amount of $3,000 for Fiscal\nYear 2023/24.\nc. Authorizing the City Manager to increase the As-Needed Repairs amount by\n$10,000, for Fiscal Year 2023/24.\nd. Authorizing the City Manager to execute amendments to the Professional\nServices Agreement with National Garage Door, in an amount not to exceed\n$18,900, for Fiscal Years 2024/25, 2025/26, 2026/27.\nItem A.9. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

B.1. Public Hearing: 508 S. Nardo Ave., Applicant: Hartnack, Application: DRP22-\n020/SDP22-018. (File 0600-40)\nThe proposed project meets the minimum zoning requirements under the SBMC, may\nbe found to be consistent with the General Plan and may be found, as conditioned, to\nmeet the discretionary findings required as discussed in this report to approve a DRP.\nTherefore, Staff recommends that the City Council:\n1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures,\nReceive Public Testimony, and Close the Public Hearing.\n2. Find the project exempt from the California Environmental Quality Act pursuant to\nSection 15301 of the State CEQA Guidelines; and\n3. If the City Council makes the requisite findings and approves the project, adopt\nResolution 2023-104 conditionally approving a DRP and SDP Waiver to convert a\n555 square-foot attached garage to living area, construct a 784 square-foot living\narea addition and a 668 square-foot two-car attached garage to a single-story\nsingle-family residence, and perform associated site improvements at 508 South\nNardo Avenue, Solana Beach.\nItem B.1. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The\nfinal official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.1. Bicycle Safety and Education Programs and Consider Introduction (1st Reading)\nof Ordinance 531 - Miscellaneous Driving Rules. (File 0230-20)\nRecommendation: That the City Council\n1. Continue to discuss options for bicycle safety and education programs.\n2. If the City Council so desires, introduce Ordinance 531 amending Chapter 10.44\n(Miscellaneous Driving Rules) of Title 10 (Vehicles and Traffic) of the Solana Beach\nMunicipal Code regarding bicycles.\nItem C.1. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.2. California Uniform Public Construction Cost Accounting Act (CUPCCAA).\n(File 0700-10)\nRecommendation: That the City Council\n1. Receive the report and provide direction as necessary for the proposed\nimplementation of the California Uniform Public Construction Cost Accounting Act\nand formation of the Solana Beach Qualified Contractor’s List.\nItem C.2. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.3. City Manager’s Employment Agreement. (File 0520-00)\nRecommendation: That the City Council\n1. Consider and adopt Resolution 2023-105 authorizing the Mayor to execute the\nEighth Amendment to the Employment Agreement between the City of Solana\nBeach and Gregory Wade to reflect a base salary increase of 7% to $263,031.00\neffective July 1, 2023, a one-time stipend of $11,000.00, and a $1,000.00 increase\nto the annual vehicle allowance.\nItem C.3. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.