Upland — 2023-06-12

a. CONSIDER ADOPTING RESOLUTIONS APPROVING LABOR AGREEMENTS AND\nCOMPENSATION AND BENEFITS FOR VARIOUS EMPLOYEE GROUPS AND\nEXECUTIVES\nCEQA: Not a Project\nRecommended Action:\n1. Adopt a Resolution approving a memorandum of understanding with the Upland\nPolice Officers Association (UPOA);\n2. Adopt a Resolution approving a memorandum of understanding with the Upland\nPolice Management Associations (UPMA);\n3. Adopt a Resolution approving a memorandum of understanding with the Upland Mid-\nManagement Employees Association (UMMEA);\n4. Adopt a Resolution approving a memorandum of understanding with the Upland City\nEmployees Association (UCEA);\n5. Adopt a Resolution amending the Compensation and Benefit Plan for Non-\nRepresented/Confidential Employees;\n6. Adopt a Resolution amending the Compensation and Benefit Plan for Executive\nEmployees; and\n7. Adopt a Resolution amending the Salary Schedule for part-time employees.\n(Staff Person: Stephen Parker)

b. CONSIDER APPROVAL OF REVISIONS TO THE CITY MANAGER EMPLOYMENT\nAGREEMENT\nCEQA: Not a Project\nRecommended Action:\nApprove First Amendment to the City of Upland City Manager Employment Agreement with\nMichael Blay providing him with an increase in base salary and to the percentage 401(a)\ncontribution. (Staff Person: Thomas Rice)

c. CONSIDER ORDINANCE INCREASING CITY COUNCIL SALARIES AND A RESOLUTION\nTO PROVIDE ELECTED OFFICIALS WITH AN AUTO ALLOWANCE AND HEALTH\nBENEFITS ALLOWANCE\nCEQA: Not a project.\nRecommended Action:\nHold first reading by title only, waive further reading and introduce an Ordinance to increase\nsalary compensation for members of the City Council and adopt a Resolution to provide\nmembers of the City Council and the City Treasurer with a monthly auto allowance and a\nmonthly health benefits cafeteria allowance. (Staff Person: Stephen Parker)

d. PROPOSED ANNUAL BUDGET FOR FISCAL YEAR 2023-2024 AND RELATED ITEMS\nCEQA: Not a Project\nRecommended Action:\n1. Approve a Resolution adopting the Fiscal Year 2023-2024 Annual Budget;\n2. Approve a Resolution approving the appropriations limit for the Fiscal Year 2023-\n2024;\n3. Approve a Resolution approving the General Fund Reserve Policy; and\n4. Approve amending the City’s Classification Plan to include job descriptions for Budget\nSpecialist, Crime Prevention – Community Outreach Specialist and Police Civilian\nInvestigator\n(Staff Person: Stephen Parker)

a. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS\nCalifornia Government Code Section 54956.8\nProperty: Approximately 160 feet west of the southwest corner of Washington Boulevard and\n6th Avenue in the City of Upland (Assessor Parcel Number, APN: 1046-233-25)\nCity Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest,\nand Economic Development Coordinator Melecio Picazo\nNegotiating Party: George Gibson\nUnder Negotiation: Price and Terms

b. 2ND READING OF ORDINANCE NO. 1980 AMENDING VARIOUS SECTIONS OF THE\nUPLAND MUNICIPAL CODE\nRecommended Action:\nHold second reading by number and title only, waive further reading, and adopt Ordinance No.\n1980 amending various sections of the Upland Municipal Code as specified. (Staff Person: Keri\nJohnson)

c. WARRANT AND PAYROLL REGISTER FOR MAY 2023\nCEQA: Not a Project.\nRecommended Action:\nApprove May warrant registers (check numbers 43311-43898) and direct disbursements\ntotaling $12,110,347.84 and payroll. (Staff Person: Stephen Parker)

d. TREASURER’S REPORT APRIL 2023\nCEQA: Not a Project.\nRecommended Action:\nReceive and file the April 2023 Treasurer’s Report. (Staff Person: Stephen Parker)

e. CONSIDER ADOPTING THE SIDE LETTER AGREEMENTS WITH THE CITY’S\nASSOCIATIONS FOR IMPLEMENTATION OF THE COMPENSATION STUDY\nCEQA: Not a Project\nRecommended Action:\nAdopt the side letter agreements with the City’s associations for implementation of the\nCompensation Study effective with the pay period beginning June 25, 2023. (Staff Person:\nStephen Parker)

f. PICNIC AREA RESERVATION POLICY\nCEQA: Not a Project\nRecommended Action:\nApprove the Picnic Area Reservation Policy. (Staff Person: Stephen Parker)

g. CONSIDER APPROVAL OF THE USE OF FUND BALANCE AND APPROPRIATION OF UP\nTO $25,000 FOR THE REPLACEMENT OF THE FRONT DOORS AT THE ANIMAL SHELTER\nCEQA: Determined to be Exempt\nRecommended Action:\nApprove the use of fund balance to appropriate $25,000 in the Building Maintenance &\nOperations Internal Service Fund for the replacement of the front doors at the animal shelter.\n(Staff Person: Stephen Parker)

h. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH ROBERT\nHALF INTERNATIONAL, INC. AND APPROVAL OF A BUDGET ADJUSTMENT\nCEQA: Not a Project\nRecommended Action:\nApprove a professional services agreement with Robert Half International for $67,000 to\nprovide the City with staff augmentation services, authorize the City Manager to execute the\nagreement, and approve a budget adjustment for $35,040. (Staff Person: Stephen Parker)

i. CONSIDER APPROVAL OF AN AGREEMENT FOR 800 MHZ RADIO SYSTEM ACCESS\nAND MAINTENANCE\nCEQA: Not a Project.\nRecommended Action:\nApprove a contract with the County of San Bernardino to provide access and maintenance for\nthe City of Upland 800 MHz radios effective July 1, 2023 to June 30, 2028; and authorize the\nCity Manager to execute the agreement. (Staff Person: Marcelo Blanco)

j. CONSIDER ACCEPTING THE OFFICER WELLNESS AND MENTAL HEALTH GRANT\nPROGRAM AND APPROPRIATE THE FUNDING\nCEQA: Not a project.\nRecommended Action:\nAccept the State of California State and Community Corrections grant funds and authorize the\nappropriation of the $45,635.37 to purchase fitness equipment and facilitate officer wellness.\n(Staff Person: Marcelo Blanco)

k. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH ANNEALTA\nGROUP\nCEQA: Not a Project\nRecommended Action:\nApprove the Professional Services Agreement with Annealta Group for consultant services not\nto exceed $305,000 annually for the next three fiscal years, and authorize the City Manager to\nexecute the agreement. (Staff Person: Robert Dalquest)

l. PROFESSIONAL SERVICES AGREEMENT WITH LDM ASSOCIATES TO ADMINISTER AND\nIMPLEMENT FEDERAL AND STATE PROGRAMS\nCEQA: Not a project.\nRecommended Action:\nApprove the Professional Services Agreement not to exceed $295,000 by and between the\nCity of Upland and LDM Associates, Inc. to assist in the administration and implementation of\nfederal and state programs; and authorize the City Manager to execute any and all necessary\nand related documents inclusive of any amendments to implement the Agreement. (Staff\nPerson: Robert Dalquest)

M.K. Smith Chevrolet in the amount of $76,141.93; and authorize the City Manager to execute\nall necessary documents for the purchase of the vehicle. (Staff Person: Braden Yu)

n. CONSIDER APPROVAL OF A PURCHASE ORDER INCREASE FOR RICHARDSON BODY\nSHOP\nCEQA: Not a Project.\nRecommended Action:\nApprove an increase to an existing Purchase Order with Richardson Body Shop for body and\npaint repairs of City vehicles in the amount of $23,000 for a total amount of $55,000. (Staff\nPerson: Braden Yu)

o. CONSIDER APPROVAL OF THE PURCHASE OF POLICE FORENSIC VEHICLE\nCEQA: Not a Project.\nRecommended Action:\nApprove the purchase of a new 2024 Chevrolet 2500 with eight-foot (8-ft) service bed from

p. CONSIDER APPROVAL OF THE PURCHASE OF TWO POLICE MOTORCYCLES\nCEQA: Not a Project.\nRecommended Action:\nApprove the purchase of two (2) new 2023 BMW R 1250 RT-P Police Motorcycles from BMW\nMotorcycles of Riverside in the amount of $75,915.50; and authorize the City Manager to\nexecute all necessary documents for the purchase of the vehicles. (Staff Person: Braden Yu)

q. REJECT ALL BIDS FOR PROJECT 32337, DOWNTOWN PARKLETS, AND RE-ADVERTISE\nTHE PROJECT\nCEQA: Not a Project.\nRecommended Action:\nReject all bids for Project 32337, Downtown Parklets Improvements, and authorize staff to re-\nadvertise the project. (Staff Person: Braden Yu)

r. SENATE BILL 1 (SB1) ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDING\nAND PROJECT LIST\nCEQA: Not a Project.\nRecommended Action:\nAdopt a Resolution approving a list of projects for Fiscal Year 2023-2024 funded by Senate Bill\n1: Road Repair and Accountability Act of 2017. (Staff Person: Braden Yu)

s. CONSIDER APPROVAL OF A LEASE AGREEMENT WITH HOLLIDAY TRUCKING\nCEQA: Not a Project.\nRecommended Action:\nApproval of a Lease Agreement with Holliday Trucking for rent and lease of the City Well 15\nproperty effective June 28, 2023. (Staff Person: Braden Yu)

t. CONSIDER APPROVAL OF FIRST AMENDMENT TO AGREEMENT WITH GENERAL PUMP\nCOMPANY\nCEQA: Determined to be Exempt\nRecommended Action:\nApprove the first amendment to General Pump Company Inc.’s Maintenance Service\nAgreement for the rehabilitation of City Well 1A for an additional amount of $36,723 and a new\ntotal contract amount of $186,723; authorize the City Manager to execute the amendment; and\napprove a budget adjustment of $36,723 to cover the additional contract amount. (Staff\nPerson: Braden Yu)

u. CONSIDER APPROVAL OF AGREEMENT WITH WEST COAST ARBORIST\nCEQA: Not a Project.\nRecommended Action:\nAward a service agreement for Annual Tree Maintenance to West Coast Arborists, Inc. (WCA)\neffective 7/1/2023 through 6/30/2026 with an option for 5 additional one-year terms and an\namount not to exceed what is budgeted each year for Tree Maintenance Services. (Staff\nPerson: Braden Yu)

a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR\nCONFERENCE ATTENDANCE\nCouncilmembers will provide oral reports on any meetings, trainings, or conferences they\nattended on behalf of the City. This item is for information only.

b. ECONOMIC DEVELOPMENT COMMITTEE MEETING, JUNE 5, 2023\nThe Committee Chair will provide a recap of the meeting. This is an information item.

a. CONSIDER APPROVAL OF ANNUAL WEED ABATEMENT LIST OF PARCELS IN\nVIOLATION OF THE UPLAND MUNICIPAL CODE AND APPROVE ASSOCIATED LIENS\nCEQA: Not a project.\nRecommended Action:\nThe City Council will conduct a public hearing to consider approval of the list of parcels in\nviolation of the Municipal Code and authorize staff to place a lien on the associated parcels.\n(Staff Person: Robert Dalquest)\n1. Staff Presentation\n2. Hold Public Hearing\n3. Close Public Hearing\n4. Approve the list of parcels in violation of the Municipal Code Section 8.12.180 and\nauthorize staff to place a lien on these parcels to cover the costs of abating these\nproperties and various administrative fees.