Upland — 2023-11-13

a. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS\nCalifornia Government Code Section 54956.8\nProperty: 1,400 square foot parcel located on the east side of Grove Avenue, approximately\n470 feet north of Foothill Boulevard in the City of Upland (Assessor Parcel Number: 0207-462-\n02)\nCity Negotiators: City Manager Michael Blay and Development Services Director Robert\nDalquest\nNegotiating Party: Jonathan K. Cornelius, Fore Property Company\nUnder Negotiation: Price and terms of payment

b. CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION\nGovernment Code Section 54957\nTitle: City Manager

a. APPROVAL OF MINUTES\nRecommended Action:\nApprove the Regular Meeting Minutes of October 23, 2023 and the Special Workshop Minutes\nof October 30, 2023. (Staff Person: Keri Johnson)

b. CONSIDER ADOPTING A RESOLUTION APPROVING A TICKET DISTRIBUTION POLICY\nCEQA: Not a Project.\nRecommended Action:\nAdopt a Resolution approving a Ticket Distribution Policy Pursuant to Fair Political Practices\nCommission Regulation 18944.1. (Staff Person: Keri Johnson)

c. CONSIDER ADOPTING A RESOLUTION ESTABLISHING AN ELECTRONIC SIGNATURE\nPOLICY\nCEQA: Not a Project.\nRecommended Action:\nAdopt a Resolution establishing an Electronic Signature Policy for select City documents to\nprovide City Staff and external partners with an alternative method to secure legally binding\nsignatures and authorizations. (Staff Person: Keri Johnson)

d. CONSIDER APPROVAL OF CITY PROSECUTOR AGREEMENT WITH CIVICA LAW\nGROUP, APC\nCEQA: Not a Project.\nRecommended Action:\nTerminate the legal services agreement with Silver & Wright LLP and enter into a new legal\nservices agreement with Civica Law Group, APC. (Staff Person: Marcelo Blanco)

e. CONSIDER ACCEPTANCE OF THE 2020 JUSTICE ASSISTANCE GRANT AND\nAPPROPRIATE THE FUNDS\nCEQA: Not a Project\nRecommended Action:\nAccept the City's share of the 2020 Justice Assistance Grant award in the amount of $15,597\nfrom the Department of Justice, Bureau of Justice Assistance; approve the expenditure plan,\ndirect Finance to allocate the grant funds to Fund 219; and authorize the Police Chief to\nexecute any and all documents necessary to implement the grant. (Staff Person: Marcelo\nBlanco)

f. CONSIDER AWARD OF BID FOR PROJECT NO. 92101 & 92109, RESERVOIR R-2 & R-16\nOVERFLOW AIR GAP INSTALLATION PROJECT (BID NO. 2023-10)\nCEQA: Categorically exempt from further review pursuant to Section 15301(c).\nRecommended Action:\nApprove the plans and specifications for Project No. 92101 & 92109 Reservoir R-2 & R16\nOverflow and Air Gap Installation; award a construction contract to T.E. Roberts, Inc in the\namount of $105,252; approve a construction contingency in the amount of $15,748 for a total\namount of $121,000; and authorize the City Manager to execute the agreement and any future\namendments within the City Manager’s authority. (Staff Person: Braden Yu)

g. CONSIDER ACCEPTANCE OF ACTIVE TRANSPORTATION PROGRAM GRANT AWARD\nCEQA: Not a Project.\nRecommended Action:\nAccept the Active Transportation Program Cycle 6 grant award (#42101) of $300,000 and\nappropriate the funds. (Staff Person: Braden Yu)

h. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT FOR A CITYWIDE\nTRAFFIC SIGNAL SYSTEM ASSESSMENT & MASTER PLAN\nCEQA: Categorically Exempt from the California Environmental Quality Act pursuant to Section\n15306.\nRecommended Action:\nAward a professional services agreement with Advantec Consulting Engineers, Inc. for a\nCitywide Traffic Signal System Assessment and Master Plan in the amount of $169,190;\napprove a contingency in the amount of $2,810, for a total amount of $172,000; and authorize\nthe City Manager to execute the agreement and any future amendments within the City\nManager’s authority. (Staff Person: Braden Yu)

i. APPROVAL OF OCTOBER WARRANT AND PAYROLL REGISTERS\nCEQA: Not a Project.\nRecommended Action:\nApprove the October warrant registers (check numbers 45295-45629 and direct disbursements\ntotaling $8,128,825.13 and payroll registers totaling $1,753,760.93 (check numbers 163525-\n163025 and electronic fund transfers 43308-43842). (Staff Person: Stephen Parker)

j. REPORT ON 2023 LEMON FESTIVAL FINANCIALS\nCEQA: Not a Project\nRecommended Action:\nReceive and file the Soundkilz Inc. Profit and Loss Statement relating to the 2023 Upland\nLemon Festival and approve a budget adjustment increasing revenues and expenses by the\n$23,612.98 the City is receiving from the event. (Staff Person: Stephen Parker)

k. CONSIDER APPROVAL OF PROCUREMENT OF CONCRETE TABLES AND WASTE\nRECEPTACLES FOR CITY PARKS USING ARPA FUNDS\nCEQA: Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant\nto Article 19, Section 15301.\nRecommended Action:\nApprove the procurement of concrete tables and waste receptacles from Outdoor Creations\nInc. in the amount of $89,992.80; and authorize the City Manager to execute any necessary\ndocuments to complete the purchase. (Staff Person: Stephen Parker)

l. CONSIDER APPROVAL OF SALARY RANGE ADJUSTMENT FOR BUSINESS LICENSE\nINSPECTOR JOB CLASSIFICATION\nCEQA: Not a Project.\nRecommended Action:\nApprove the salary range adjustment for the Business License Inspector job classification from\nSalary Range 23 ($49,847.63-$63,619.61) to Salary Range 25 ($52,371.17-66,840.36). (Staff\nPerson: Stephen Parker)

a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR\nCONFERENCE ATTENDANCE\nCouncilmembers will provide oral reports on any meetings, trainings, or conferences they\nattended on behalf of the City. This item is for information only.

a. IMPLEMENTATION OF SENATE BILL 998 DISCONTINUATION OF RESIDENTIAL WATER\nSERVICE POLICY\nCEQA: Not a Project.\nRecommended Action:\nThe City Council will conduct a public hearing to consider implementation of Senate Bill 998,\nDiscontinuation of Residential Water Service Due to Nonpayment Policy. (Staff Person:\nStephen Parker)\n1. Staff Presentation\n2. Hold Public Hearing\n3. Close Public Hearing\n4. Approve a Resolution adopting the City’s written policy regarding Discontinuation of\nResidential Water Service Due to Nonpayment\n5. Hold first reading by title only, waive further reading, and introduce an Ordinance\nrepealing and replacing Chapters 12.030 through 12.100 and Chapter 34 of Title 13 of\nthe Upland Municipal Code relative to the implementation of the City’s Senate Bill 998\n(SB 998) Policy on Discontinuation of Water Service Due To Nonpayment