Upland — 2024-03-11

a. ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AND RELATED REPORTS FOR\nTHE FISCAL YEAR ENDED JUNE 30, 2023\nCEQA: Not a Project\nRecommended Action:\nReceive and file the Annual Comprehensive Financial Report (ACFR), the Auditor’s\nCommunication with Those Charged with Governance, the Auditor’s Report on Internal Control\nover Financial Reporting and Compliance and Other Matters, and the Independent\nAccountants’ Report of Agreed-Upon Procedures Applied to Appropriations Limit Worksheets\nfor the Fiscal Year Ended June 30, 2023. (Staff Person: Stephen Parker)

b. MID-YEAR BUDGET REVIEW FY 2023/24\nCEQA: Not a Project\nRecommended Action:\n1) Receive and file the Mid-Year Budget Review for Fiscal Year 2023/24; and 2) Approve the\nMid-Year Budget Review’s Proposed Adjustments; and 3) Approve the updated Schedule of\nPositions. (Staff Person: Stephen Parker)

a. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\nCalifornia Government Code Section 54956.9 (Paragraph (1) of subdivision (d))\nCase Name: Laine Taylor v. City of Upland\nSan Bernardino County Superior Court of California Case No. CIVSV2210536

b. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS\nCalifornia Government Code Section 54956.8\nProperty: 10,500 square foot parcel located on the north side of Foothill Boulevard,\napproximately 187 feet east of Central Avenue in the City of Upland (Assessor Parcel Number:\n1006-574-11)\nCity Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest\nand Economic Development Coordinator Melecio Picazo\nNegotiating Party: Cameron Cox , MGR Real Estate\nUnder Negotiation: Lease Price and Terms of payment

c. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nCalifornia Government Code Section 54956.9(b) - 1 potential case

b. ANNUAL CITY ETHICS REVIEW 2024\nCEQA: Not a Project.\nRecommended Action:\nReceive and file this report on the annual city ethics review. (Staff Person: Michael Blay)

c. CONSIDER ACCEPTANCE AND EXPENDITURE OF 2022 JUSTICE ASSISTANCE GRANT\nFUNDS\nCEQA: Not a Project.\nRecommended Action:\nAccept the City's share of the 2022 Justice Assistance Grant (JAG) award in the amount of\n$23,094, appropriate the grant funds to Fund 219, approve the purchase of 2 Archer Rapid\nGate Kits from Meridian Barriers at a cost of $26,675.36, and approve the additional funding of\n$3,581.36 from the Citizens’ Option for Public Safety (COPS) grant for the purchase; and\nauthorize the City Manager to execute any and all documents necessary to implement the\ngrant. (Staff Person: Marcelo Blanco)

d. CONSIDER APPROVAL OF AN AGREEMENT WITH LIBRARY SYSTEMS AND SERVICES\nFOR LIBRARY MANAGEMENT SERVICES\nCEQA: Not a Project\nRecommended Action:\nApprove an agreement with Library Systems and Services, LLC for continued operation of the\nUpland Public Library for a period of ten (10) years, authorize the City Manager to execute the\nagreement; accepting the $300,000 provided for in the agreement, and approving a budget\nadjustment to add $300,000 in Fund 425 for a Library HVAC capital project (Staff Person:\nStephen Parker)

e. CONSIDER APPROVAL OF AN AMENDMENT TO PROFESSIONAL SERVICES\nAGREEMENT WITH MV CHENG & ASSOCIATES, INC\nCEQA: Not a Project\nRecommended Action:\nApprove Amendment No. 4 to the professional services agreement with MV Cheng &\nAssociates Inc. for staff augmentation services; and authorize the City Manager to execute the\namendment. (Staff Person: Stephen Parker)

f. CONSIDER APPROVAL OF AMENDMENT NO. 1 TO AN AGREEMENT WITH\nGEOGRAPHICS\nCEQA: Not a Project\nRecommended Action:\nApprove Amendment No. 1 to the professional services agreement with Geographics for\ncreative support, text, copy, graphic design and layout, artwork services, print production, and\nmailing of the City’s newsletter, the Upland Today News Magazine and Recreation Guide.\n(Staff Person: Stephen Parker)

g. CONSIDER APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH UPLAND\nENHANCEMENT FOUNDATION FOR BALLFIELD IMPROVEMENTS AT MEMORIAL PARK\nAND OLIVEDALE PARK\nCEQA: Determine to be Exempt\nRecommended Action:\nEnter into a Memorandum of Understanding with Upland Enhancement Foundation to provide\nfor improvements in and around baseball fields at Memorial Park and Olivedale Park; authorize\nthe City Manager to execute the agreement; and approve a budget adjustment appropriating\nfunding to effectuate the agreement. (Staff Person: Stephen Parker)

h. CONSIDER APPROVING AMENDMENT NO. 4 TO THE JOINT POWERS AUTHORITY\nAGREEMENT WITH THE SAN BERNARDINO COUNCIL OF GOVERNMENTS SERVICES\nCEQA: Not a Project\nRecommended Action:\nApprove Amendment No. 4 to the Joint Powers Authority Agreement with San Bernardino\nCouncil of Governments Services; and authorize the City Manager to execute the amendment.\n(Staff Person: Stephen Parker)

i. CONSIDER APPROVAL OF THE PURCHASE OF THREE POLICE ADMINISTRATION\nVEHICLES\nCEQA: Not a Project.\nRecommended Action:\nApprove the purchase of three (3) 2024 Toyota Rav4(s) Hybrid from Claremont Toyota in the\namount of $112,568.25; and authorize the City Manager to execute all necessary documents\nfor the purchase of these vehicles. (Staff Person: Braden Yu)

j. CONSIDER AWARD RESERVOIR CLEANING PROJECT\nCEQA: Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant\nto Section 15306.\nRecommended Action:\nAward a professional services agreement to Harper & Associates Engineering, Inc. for cleaning\nand inspection of the City’s potable water reservoirs in amount of $108,285; approve a\ncontingency in the amount of $21,715 for a total amount of $130,000; and authorize the City\nManager to execute the agreement and any future amendments or extensions within the City\nManager's authority. (Staff Person: Braden Yu)

a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR\nCONFERENCE ATTENDANCE\nCouncilmembers will provide oral reports on any meetings, trainings, or conferences they\nattended on behalf of the City. This item is for information only.

b. SPECIAL FINANCE COMMITTEE MEETING, FEBRUARY 28, 2024\nThe Committee Chairperson will report on the meeting. This is an information item only.