Upland — 2024-06-10

a. PROPOSED ANNUAL BUDGET FOR FISCAL YEARS 2024-2025 AND 2025-2026 AND\nRELATED ITEMS\nCEQA: Not a Project\nRecommended Action:\n1. Approve a Resolution adopting the Fiscal Year 2024-2025 and 2025-2026 Annual\nBudgets; and\n2. Adopt a Resolution approving the appropriations limit for the Fiscal Year 2024-2025;\nand\n3. Adopt a Resolution approving the General Fund Reserve Policy; and\n4. Approve amending the City’s Classification Plan to add the Risk Management\nCoordinator job description. (Staff Person: Stephen Parker)

b. CONSIDER RATIFICATION OF REAPPOINTMENT TO THE LIBRARY BOARD\nCEQA: Not a Project.\nRecommended Action:\nRatify the Mayor’s reappointment of James Flock to the Library Board, term expires June 30,\n2027. (Staff Person: Keri Johnson)

c. CONSIDER RATIFICATION OF APPOINTMENT AND REAPPOINTMENT TO THE\nPLANNING COMMISSION\nCEQA: Not a Project.\nRecommended Action:\nRatify the Mayor’s appointment of David Borger and reappointment of Christine Caldwell to the\nPlanning Commission, terms ending June 30, 2028. (Staff Person: Keri Johnson)

d. ANNUAL ADOPTION OF INVESTMENT POLICY\nCEQA: Not a Project\nRecommended Action:\nAdopt a Resolution approving and adopting the Annual Statement of Investment Policy for\nFiscal Year 2024-2025. (Staff Person: Stephen Parker)

e. CONSIDERATION OF AN AGREEMENT TO PROVIDE CONCEPTUAL AND SCHEMATIC\nDESIGN AND PRELIMINARY ENGINEERING SERVICES FOR PARKING STRUCTURE IN\nDOWNTOWN UPLAND\nCEQA: Determined to be Exempt pursuant to §15061(b)(3) of the CEQA Guidelines.\nRecommended Action:\nApprove the professional services agreement with Watry Design, Inc. for a not to exceed\namount of $337,610 to complete conceptual and schematic design and preliminary engineering\nservices for a multiple story parking structure in Downtown Upland; appropriate American\nRescue Plan Act funds to the project account to cover the agreement, and authorize the City\nManager to execute the agreement and any future amendments within the City Manager’s\nauthority. (Staff Person: Robert Dalquest)

f. CONSIDER APPROVAL OF THE PURCHASE OF ONE INFORMATION TECHNOLOGY\nADMINISTRATION VEHICLE\nCEQA: Not a Project.\nRecommended Action:\nApprove the purchase of one (1) 2023 Ford Mustang Mach E form Fritts Ford in the amount of\n$51,313.91; and authorize the City Manager to execute all necessary documents for the\npurchase of this vehicle. (Staff Person: Chris Alanis)

g. NOTICE OF COMPLETION FOR PROJECT NO. 9128, RESERVOIR 15 REPLACEMENT AT\n17TH STREET\nCEQA: A Mitigated Negative Declaration was previously prepared and adopted for the project\npursuant to the provisions of CEQA.\nRecommended Action:\nAccept the work; authorize the City Manager or his designee to record the Notice of\nCompletion; and, reduce the Faithful Performance Bond to 10% for Project No. 9128,\nReservoir 15 Replacement at 17th Street. (Staff Person: Chris Alanis)

h. CONSIDER APPROVAL OF THE SECOND AMENDMENT TO PROFESSIONAL SERVICES\nAGREEMENT WITH ECONOLITE SYSTEMS, INC. FOR TRAFFIC SIGNAL MAINTENANCE\nSERVICES\nCEQA: Not a Project.\nRecommended Action:\nApprove the 2 nd amendment to the professional services agreement with Econolite Systems,\nInc. providing for a one-year term renewal; and authorize the City Manager to execute the\namendment. (Staff Person: Chris Alanis)

i. CONSIDER ACCEPTANCE OF THE HIGHWAY SAFETY IMPROVEMENT PROGRAM\nCYCLE 11 GRANT AND AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT\nWITH KIMLEY HORN\nCEQA: Not a Project.\nRecommended Action:\nAccept the award of the Highway Safety Improvement Program (HSIP) Cycle 11 grant of\n$1,861,560 for Traffic Signal Improvements, appropriate the funds necessary for the project,\nand authorize the City Manager to execute the contract with Kimley-Horn to prepare\nconstruction documents for the Signal Modification Project. (Staff Person: Chris Alanis)

j. SENATE BILL 1 (SB1) ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDING\nAND PROJECT LIST\nCEQA: Determined to be Categorically Exempt pursuant to State CEQA Guidelines Section\n15301 Class 1 (Existing Facilities) and Section 15302 Class 2 (Replacement or\nReconstruction).\nRecommended Action:\nAdopt a Resolution approving a list of projects for Fiscal Year 2024-2025 funded by Senate Bill\n1: Road Repair and Accountability Act of 2017. (Staff Person: Chris Alanis)

k. CONSIDER APPROVAL OF A REIMBURSEMENT AGREEMENT FOR TRACT MAP 20647,\nLOCATED AT THE NORTHWEST CORNER OF FIRST AVENUE AND A STREET\nCEQA: Not a Project\nRecommended Action:\nApprove the Reimbursement Agreement for Tract Map 20647; and authorize the City Manager,\nor his designee, to execute the agreement and any subsequent amendments within the City\nManager’s signing authority and allocate funds for the cost of improvements. (Staff Person:\nChris Alanis)

a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR\nCONFERENCE ATTENDANCE\nCouncilmembers will provide oral reports on any meetings, trainings, or conferences they\nattended on behalf of the City. This item is for information only.

b. ECONOMIC DEVELOPMENT COMMITTEE MEETING, JUNE 3, 2024\nThe Committee Chairperson will report on the meeting. This is an information item.