Upland — 2024-11-25

a. DISCUSSION REGARDING CITY COMMITTEES APPOINTED TO ADVISE THE COUNCIL\nCEQA: Not a Project.\nRecommended Action:\nDiscuss options for the elimination of committees appointed to advise the City Council and\ndirect staff to bring back a Resolution reflecting any recommended changes for consideration\nat a subsequent Council meeting. (Staff Person: Keri Johnson)

b. REVIEW AND PROVIDE DIRECTION ON DRAFT PROGRAM GUIDELINES FOR THE\nSMALL BUSINESS EXPANSION GRANT\nCEQA: Determined to be Exempt pursuant to Section 15061(b)(3) of the CEQA Guidelines.\nRecommended Action:\nReview the draft program guidelines for the proposed Small Business Expansion Grant\nProgram; consider the proposed funding; and provide direction to staff. (Staff Person: Robert\nDalquest)

a. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS\nCalifornia Government Code Section 54956.8\nProperty: Lease space at 220 E. A Street, within the Santa Fe Depot, in Downtown Upland\n(Assessor Parcel Number, APN: 1046-583-08)\nCity Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest,\nand Economic Development Coordinator Melecio Picazo\nNegotiating Party: Laura Cayley\nUnder Negotiation: Price and Terms of payment

b. CONSIDER APPROVAL OF OCTOBER WARRANT AND PAYROLL REGISTERS\nCEQA: Not a Project.\nRecommended Action:\nApprove the October warrant registers (check numbers 50103 – 50556 and direct\ndisbursements) totaling $8,908,527.60 and payroll registers totaling $2,919,365.84 (check\nnumbers 163993 – 164006 and electronic fund transfers 50570 – 51412). (Staff Person:\nStephen Parker)

c. CONSIDER APPROVAL OF AN ADDITIONAL $5,000 APPROPRIATION OF AMERICAN\nRESCUE PLAN ACT FUNDS FOR RECONFIGURATION OF FINANCE WORKSTATIONS\nCEQA: Not a Project\nRecommended Action:\nApprove an additional appropriation of $5,000 in American Rescue Plan Act funds for\nreconfiguration of Finance workstations. (Staff Person: Stephen Parker)

d. TREASURER’S REPORT OCTOBER 2024\nCEQA: Not a Project.\nRecommended Action:\nReceive and file the October 2024 Treasurer’s Report. (Staff Person: Stephen Parker)

e. CONSIDER APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES\nAGREEMENT WITH WILLDAN ENGINEERING\nCEQA: Not a Project\nRecommended Action:\nApprove Amendment No. 2 to the Professional Services Agreement with Willdan Engineering\nfor Building Division staff augmentation in the amount of $87,000 for a total not-to-exceed\ncontract amount of $244,240 for the period through June 30, 2025, and authorize the City\nManager to execute the amendment. (Staff Person: Robert Dalquest)

f. CONSIDER AWARD OF BID FOR PROJECT NO. 16135, PD 2ND FLOOR EXPANSION\nPROJECT (BID NO. 2024-09)\nCEQA: Categorically Exempt from further environmental review pursuant to Section 15301(c)\n(Existing Facilities). The City filed the Notice of Exemption with the County of San Bernardino\non November 18, 2024.\nRecommended Action:\nApprove the plans and specifications for Project No. 16135, PD 2nd Floor Expansion Project\nand award a construction contract to First Trade LLC, DBA YMC in the amount of $194,100\n(base bid amount plus additive item #1) and approve a construction contingency in the amount\nof $25,000 for a total contract amount of $219,100; and authorize the City Manager to execute\nthe agreement and any future amendments within the City Manager’s authority. (Staff Person:\nChris Alanis)

a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR\nCONFERENCE ATTENDANCE\nCouncilmembers will provide oral reports on any meetings, trainings, or conferences they\nattended on behalf of the City. This item is for information only.