Vernon — 2024-01-16

1. Employee Service Pin Awards\nRecommendation:\nRecognize November and December 2023 Employee Service Pin Award recipients.\nCONSENT CALENDAR\nAll matters listed on the Consent Calendar are to be approved with one motion. Items may be\nremoved from the Consent Calendar for individual consideration. Removed items will be\nconsidered immediately following the Consent Calendar.

10. Quarterly City Housing Report\nRecommendation:\nReceive and file the 2023 Fourth Quarter Housing Report.

11. Notice of Completion for Contract No. CS-1425 City of Vernon Gateway Arch Project\nRecommendation:\nA. Find that the proposed action is exempt from California Environmental Quality Act (CEQA)\nreview, in accordance with CEQA Guidelines Section 15311, because the project only\nconsists of construction or placement of minor structures accessory to (appurtenant to)\nexisting commercial, industrial, or institutional facilities;\nB. Accept the work of YESCO LLC dba YESCO Signs LLC, as related to City Contract No.\nCS-1425; and\nC. Authorize the Director of Public Works to execute and submit the Notice of Completion for\nthe project to the Los Angeles County Recorder’s Office.

12. Change Order No. 14 to the Consulting Services Agreement (CS-0099) with CNS\nEngineers, Inc. (CNS) for the Atlantic Boulevard Bridge Rehabilitation and Widening\nProject\nRecommendation:\nA. Find that approval of the proposed change order is within the Initial Study/Mitigated\nNegative Declaration prepared for this project pursuant to the provisions under the California\nEnvironmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA\nGuidelines; and\nB. Approve and authorize the City Administrator to execute Agreement Change Order No.\n14, in substantially the same form as submitted, for the Atlantic Boulevard Bridge\nRehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No.\nCS-0099, amending the agreement expiration date from December 31, 2023 to December\n31, 2024 and authorizing CNS to provide additional support and coordination services\nrequired to complete the design phase of the project for the additional cost of $177,070.27\n(increasing the total contract cost to $2,456,748.21), with a Change Order effective date of\nDecember 31, 2023.

13. Amendment No. 2 to Services Agreement with Mariposa Landscape, Inc. Contract No.\nCS-1413\nRecommendation:\nApprove and authorize the City Administrator to execute Amendment No. 2 to the Services\nAgreement with Mariposa Landscape, Inc., in substantially the same form as submitted, for a\none (1) year term in an amount not-to-exceed $58,332.

14. Amendment No. 2 to Services Agreement with Allied Universal Janitorial Services,\nContract No. CS-1414\nRecommendation:\nApprove and authorize the City Administrator to execute Amendment No. 2 to the Services\nAgreement with Universal Building Maintenance, LLC dba Allied Universal Janitorial\nServices, in substantially the same form as submitted, for a one (1) year term in an amount\nnot-to-exceed $146,163.

15. Purchase of Police Administration Vehicle\nRecommendation:\nApprove and authorize issuance of a purchase order with National Auto Fleet Group for the\npurchase of a new police administration vehicle for a total amount not-to-exceed $64,000.

16. Office of Traffic Safety Pedestrian and Bicycle Safety Program Grant Agreement\nRecommendation:\nApprove and authorize the City Administrator, Director of Public Works, and Director of\nFinance or designee to execute a Grant Agreement between the City of Vernon and the\nOffice of Traffic Safety, in substantially the same form as submitted, for a one-year term, for\nparticipation in the Pedestrian and Bicycle Safety Program with an effective date of October\n1, 2023.

17. Audited Financial Reports\nRecommendation:\nExtend submittal of the Fiscal Year 2022-23 Final Audit and Report to Council to February\n20, 2024.

18. Purchase Contract with ChargePoint, Inc. for an Additional 5-Year Assure\nMaintenance Plan and Enterprise Cloud Plan Subscription\nRecommendation:\nA. Pursuant to Vernon Municipal Code Section 3.32.110(B)(3), deem the proposed Purchase\nContract commercially unreasonable to rebid every three years due to ChargePoint’s\nproprietary software system and being the original equipment manufacturer for the existing\nchargers;\nB. Approve the issuance and authorize the City Administrator to execute a Purchase\nContract with ChargePoint, Inc., for an additional 5-Year Assure Maintenance Plan and 5-\nYear Enterprise Cloud Plan Subscription, in an amount not-to-exceed $381,700, extending\nthe overall warranty for the 20 City-owned Direct Current Fast Chargers to a total of 10\nyears; and\nC. Authorize a contingency amount of ten percent (10%) or $38,170 for unforeseen\nexpenses not included in the proposal, and grant authority to the City Administrator to issue\nChange Orders for an amount up to the contingency amount, if necessary.\nNEW BUSINESS

19. Contract with Hardy and Harper, Inc. for Street Improvements (Contract No. 20240122)\nRecommendation:\nA. Find that award of the proposed Capital Improvement Project at Gifford Avenue, 48th,\n49th, and 50th Street is categorically exempt under the California Environmental Quality Act\n(CEQA) in accordance with CEQA Guidelines Section 15301 (Existing Facilities), part (c)\n(existing highways and streets), because the project is merely to repair existing streets and\ninvolves no expansion of existing use;\nB. Accept the bid proposal from Hardy and Harper, Inc. as the lowest responsive and\nresponsible bidder for the Gifford Avenue, 48th, 49th, and 50th Street Improvements, City\nContract No. 20240122, and reject all other bids;\nC. Approve and authorize the City Administrator to execute a contract with Hardy and\nHarper, Inc., in substantially the same form as submitted, for street improvements on Gifford\nAvenue, 48th Street, 49th Street and 50th Street in an amount not-to-exceed $792,000; and\nD. Authorize a contingency amount of ten percent (10%) or $79,200 in the event of an\nunexpected changed condition in the project, and grant authority to the City Administrator to\nissue change orders for an amount up to the contingency amount, if necessary.\nORAL REPORTS

20. City Administrator Reports on Activities and Other Announcements

21. Council Reports on Activities (including AB 1234), Announcements, or Directives to\nStaff\nCLOSED SESSION

22. Conference with Legal Counsel – Existing Litigation\nGovernment Code Section 54956.9(d)(1)\nCity of Whittier, et al. v. Los Angeles Superior Court, et al.\nOrange County Superior Court Case No. 23STVP03579

23. Conference with Legal Counsel – Existing Litigation\nGovernment Code Section 54956.9(d)(1)\nVictor Vasquez v. City of Vernon\nWorkers Compensation Appeals Board Case Nos.: ADJ14531366, ADJ10694560,\nADJ14531368 and ADJ9554215

24. Public Employee Discipline/Dismissal/Release\nPursuant to Government Code 54957(b)(1)\nCLOSED SESSION REPORT

3. Claims Against City\nRecommendation:\nReceive and file the claim submitted by the Law Offices of Payam Y. Poursalimi on behalf of\nSimon Perez.

4. Digital Billboard Development Agreements with Clear Channel Outdoors, LLC\nRecommendation:\nConduct second reading and adopt Ordinance No. 1296 approving Digital Billboard\nDevelopment Agreement No. CCO-01 for Assessor Parcel Numbers 5192-025-900 and\n5192-025-902 between the City of Vernon and Clear Channel Outdoor, LLC; Ordinance No.\n1297 approving Digital Billboard Development Agreement No. CCO-02 for Assessor Parcel\nNumber 6308-016-054 between the City of Vernon and Clear Channel Outdoor, LLC; and\nOrdinance No. 1298 approving Digital Billboard Development Agreement No. CCO-03 for\nAssessor Parcel Number 5192-019-801.

5. Operating Account Warrant Register\nRecommendation:\nApprove Operating Account Warrant Register No. 122, for the period of November 5 through\nDecember 16, 2023, totaling $18,985,444.66 and consisting of ratification of electronic\npayments totaling $18,227,385.95 and ratification of the issuance of early checks totaling\n$758,058.71.

6. City Payroll Warrant Register\nRecommendation:\nApprove City Payroll Warrant Register No. 810, for the period of November 1 through\nDecember 31, 2023, totaling $6,958,064.15 and consisting of ratification of direct deposits,\nchecks and taxes totaling $4,725,931.79 and ratification of checks and electronic fund\ntransfers (EFT) for payroll related disbursements totaling $2,232,132.36 paid through\noperating bank account.

7. Fire Department Activity Report\nRecommendation:\nReceive and file the October and November 2023 Fire Department Activity Reports.

8. Police Department Activity Report\nRecommendation:\nReceive and file the October and November 2023 Police Department Activity Reports

9. Conflict of Interest Code (Statement of Economic Interests)\nRecommendation:\nAdopt Resolution No. 2024-01 amending the City of Vernon Conflict of Interest Code and\nrepealing Resolution No. 2022-34.