West Covina — 2023-04-18

3. In accordance with Section 2-335 (10) of the West Covina Municipal Code, find that\ncompliance with the City's bidding requirements and procedures may be impractical and\nnot in the best interest of the City in connection with the procurement of two new\nambulances due to the limited stock and availability; and\n4. Adopt the following resolution:\nRESOLUTION NO. 2023-22 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE\nFISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FIRE\nEQUIPMENT)\nEQUIPMENT)\nEND OF CONSENT CALENDAR\nDEPARTMENTAL REGULAR MATTERS\nCITY CLERK'S OFFICE\n10) CONSIDERATION OF APPOINTMENTS TO THE AUDIT COMMITTEE\nIt is recommended that the City Council appoint three Committee Members to the City's Audit\nCommittee to each serve a two-year term.\nFINANCE DEPARTMENT

11) PROPOSED FISCAL YEAR 2023-24 OPERATING AND CAPITAL IMPROVEMENT\nPROGRAM BUDGET\nIt is recommended that City Council:\n1. Receive and file the Proposed Fiscal Year 2023-24 Operating and Capital Improvement\nProgram Budget;\n2. Direct that the proposed budget be publicly disseminated, including at community budget\nworkshops on April 26, 2023 and May 1, 2023; and\n3. Schedule it for consideration at the June 6, 2023 City Council meeting.\nMAYOR/COUNCILMEMBERS REPORTS\nAB 1234 Conference and Meeting Report (verbal, if any)\n(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any\nmeeting/event/conference attended at City expense.)\nCITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION\n(Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are\nnot readily available must be placed on the City Council/Successor Agency agenda as items of business\nand must be approved by a majority of the City Council/Successor Agency Board.)\nCITY COUNCIL COMMENTS

2) CONSIDERATION OF RESOLUTION NO. 2023-24 TERMINATING THE LOCAL\nEMERGENCY RELATED TO SEVERE WINTER STORMS\nStaff recommends that the City Council adopt the following resolution:\nStaff recommends that the City Council adopt the following resolution:\nRESOLUTION NO. 2023-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, PROCLAIMING THE TERMINATION OF THE\nLOCAL EMERGENCY PROCLAIMED ON JANUARY 11, 2023 RELATED TO SEVERE\nWINTER STORMS\nCOMMUNITY DEVELOPMENT

3) CONSIDERATION OF IMPLEMENTATION OF WEEKLY STREET SWEEPING PROGRAM,\nINCLUDING THE POSTING AND ENFORCEMENT OF "NO PARKING STREET SWEEPING"\nSIGNS.\nIt is recommenced that the City Council 1) receive and file report regarding implementation of\nweekly street sweeping program and 2) encourage broad public dissemination of this topic,\ndirecting that a community outreach forum be held to solicit public comments.

4) CONSIDERATION OF AN AMENDMENT TO THE PROFESSIONAL SERVICES\nAGREEMENT WITH JHD PLANNING LLC FOR THE PREPARATION OF THE GENERAL\nPLAN HOUSING ELEMENT UPDATE\nIt is recommended that the City Council:\n1. Authorize the City Manager to execute the Fourth Amendment to the Professional\nServices Agreement with JHD Planning, LLC, increasing JHD Planning, LLC's maximum\ncompensation to $109,800, to provide consulting services associated with updating the\nHousing Element of the General Plan.\n2. Authorize the City Manager to execute any future amendments to the Agreement,\nprovided that JHD Planning, LLC's total compensation does not exceed $200,000.

5) CONSIDERATION OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF\nWEST COVINA AND COVINA FOR THE CONSTRUCTION OF THE WORKMAN AVENUE\nREHABILITATION PROJECT\nIt is recommended that the City Council approve the following:\n1. Authorize the City Manager to negotiate and execute a Memorandum of Understanding\n(MOU) with the City of Covina for the Workman Avenue Rehabilitation Project in the\namount of $70,688.00, in such final form as approved by the City Attorney;\n2. Authorize the City Manager to amend the MOU up to ten (10%) percent;\n3. Adopt the following resolution:\nRESOLUTION NO. 2023-21 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE\nFISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023\n(WORKMAN AVE REHAB AT CITRUS)

6) CONSIDERATION OF CONSTRUCTION AGREEMENT FOR FY 2022-23 RESIDENTIAL\nSTREETS REHABILITATION PROGRAM - PROJECT NO. 23014\nIt is recommended that the City Council take the following actions:\n1. Award the construction agreement for the FY 2022-23 Residential Streets Rehabilitation\nProgram (Project No. 23014) to Vance Corporation as the lowest responsible bidder;\n2. Authorize the City Manager to negotiate and execute an agreement with Vance\nCorporation for $2,958,945.00, in substantially the form as attached and in such final\nform as approved by the City Attorney;\n3. Authorize the City Manager to negotiate and execute any amendments up to 15% of the\nawarded contract amount;\n4. Find that the project is categorically exempt from the California Environmental Quality\nAct (CEQA) pursuant to CEQA Guidelines Section 15302 (Replacement or\nReconstruction); and\n5. Adopt the following resolution:\nRESOLUTION NO. 2023-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE\nFISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FY\n2022-23 RESIDENTIAL STREETS REHABILITATION PROGRAM)\nFINANCE DEPARTMENT

7) CONSIDERATION OF RESOLUTION 2023-20 – AMENDING THE THRESHOLDS FOR\nSMALL, INFORMAL AND FORMAL PROCUREMENTS AND ESTABLISHING THE\nAPPROVAL REQUIREMENTS FOR THE SALE, EXCHANGE, DISPOSAL, OR DONATION\nOF SURPLUS OF EQUIPMENT AND SUPPLIES\nIt is recommended that the City Council review and approve the following Resolution:\nRESOLUTION NO. 2023-20 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, ESTABLISHING REVISED THRESHOLDS FOR\nSMALL, INFORMAL AND FORMAL PROCUREMENTS IN ACCORDANCE WITH\nSECTION 2-328 OF DIVISION 2 OF ARTICLE VII OF CHAPTER 2 OF THE WEST\nCOVINA MUNICIPAL CODE AND ESTABLISHING THE APPROVAL REQUIREMENTS\nFOR THE SALE, EXCHANGE, DISPOSAL, OR DONATION OF SURPLUS SUPPLIES\nAND EQUIPMENT IN ACCORDANCE WITH SECTION 2-336 OF DIVISION 2 OF\nARTICLE VII OF CHAPTER 2 OF THE WEST COVINA MUNICIPAL CODE

8) PURCHASING REPORT AND REJECTION OF BIDS AND REQUESTS FOR PROPOSALS\nIt is recommended that the City Council take the following actions:\n1. Receive and file the Purchasing Report for July 1, 2022 through March 31, 2023; and\n2. Reject the unawarded bids and requests for proposals detailed within the staff report.\nFIRE DEPARTMENT

9) CONSIDERATION OF PROCUREMENT OF FIRE DEPARTMENT EQUIPMENT\nIt is recommended that the City Council take the following actions:\n1. In accordance with Section 2-335 (11) of the West Covina Municipal Code, ratify the\nsuspension of normal bidding or purchasing and procurement requirements in connection\nwith the emergency purchase of one ambulance from Republic EVS in the amount of\n$352,014.66 due to equipment breakdown requiring immediate purchase in order to\nprotect the public health, welfare, and safety;\n2. Authorize the City Manager to negotiate and execute any and all documents to acquire\ntwo additional new ambulances within the remaining project budget (Project No. 22022,\nNew Ambulances);

PRESENTATIONS\nProclamation Honoring Arbor Day\nCelebrating Autism Awareness Month