West Covina
| Date | Item Type | Item | Description | Info Location | County | City | Meeting Type | id |
|---|---|---|---|---|---|---|---|---|
| April 18, 2023 | Item | 10 | 3. In accordance with Section 2-335 (10) of the West Covina Municipal Code, find that compliance with the City's bidding requirements and procedures may be impractical and not in the best interest of the City in connection with the procurement of two new ambulances due to the limited stock and availability; and 4. Adopt the following resolution: RESOLUTION NO. 2023-22 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FIRE EQUIPMENT) EQUIPMENT) END OF CONSENT CALENDAR DEPARTMENTAL REGULAR MATTERS CITY CLERK'S OFFICE 10) CONSIDERATION OF APPOINTMENTS TO THE AUDIT COMMITTEE It is recommended that the City Council appoint three Committee Members to the City's Audit Committee to each serve a two-year term. FINANCE DEPARTMENT | April 18, 2023 Item # 10 | LA County | West Covina | City Council | 6439fdc9620174444a6f1d47 |
| April 18, 2023 | Item | 11 | 11) PROPOSED FISCAL YEAR 2023-24 OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGET It is recommended that City Council: 1. Receive and file the Proposed Fiscal Year 2023-24 Operating and Capital Improvement Program Budget; 2. Direct that the proposed budget be publicly disseminated, including at community budget workshops on April 26, 2023 and May 1, 2023; and 3. Schedule it for consideration at the June 6, 2023 City Council meeting. MAYOR/COUNCILMEMBERS REPORTS AB 1234 Conference and Meeting Report (verbal, if any) (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.) CITY COUNCIL COMMENTS | April 18, 2023 Item # 11 | LA County | West Covina | City Council | 6439fdc9620174444a6f1d48 |
| April 18, 2023 | Item | 2 | 2) CONSIDERATION OF RESOLUTION NO. 2023-24 TERMINATING THE LOCAL EMERGENCY RELATED TO SEVERE WINTER STORMS Staff recommends that the City Council adopt the following resolution: Staff recommends that the City Council adopt the following resolution: RESOLUTION NO. 2023-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PROCLAIMING THE TERMINATION OF THE LOCAL EMERGENCY PROCLAIMED ON JANUARY 11, 2023 RELATED TO SEVERE WINTER STORMS COMMUNITY DEVELOPMENT | April 18, 2023 Item # 2 | LA County | West Covina | City Council | 6439fdc9620174444a6f1d3d |
| April 18, 2023 | Item | 3 | 3) CONSIDERATION OF IMPLEMENTATION OF WEEKLY STREET SWEEPING PROGRAM, INCLUDING THE POSTING AND ENFORCEMENT OF "NO PARKING STREET SWEEPING" SIGNS. It is recommenced that the City Council 1) receive and file report regarding implementation of weekly street sweeping program and 2) encourage broad public dissemination of this topic, directing that a community outreach forum be held to solicit public comments. | April 18, 2023 Item # 3 | LA County | West Covina | City Council | 6439fdc9620174444a6f1d3e |
| April 18, 2023 | Item | 4 | 4) CONSIDERATION OF AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH JHD PLANNING LLC FOR THE PREPARATION OF THE GENERAL PLAN HOUSING ELEMENT UPDATE It is recommended that the City Council: 1. Authorize the City Manager to execute the Fourth Amendment to the Professional Services Agreement with JHD Planning, LLC, increasing JHD Planning, LLC's maximum compensation to $109,800, to provide consulting services associated with updating the Housing Element of the General Plan. 2. Authorize the City Manager to execute any future amendments to the Agreement, provided that JHD Planning, LLC's total compensation does not exceed $200,000. | April 18, 2023 Item # 4 | LA County | West Covina | City Council | 6439fdc9620174444a6f1d40 |
| April 18, 2023 | Item | 5 | 5) CONSIDERATION OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF WEST COVINA AND COVINA FOR THE CONSTRUCTION OF THE WORKMAN AVENUE REHABILITATION PROJECT It is recommended that the City Council approve the following: 1. Authorize the City Manager to negotiate and execute a Memorandum of Understanding (MOU) with the City of Covina for the Workman Avenue Rehabilitation Project in the amount of $70,688.00, in such final form as approved by the City Attorney; 2. Authorize the City Manager to amend the MOU up to ten (10%) percent; 3. Adopt the following resolution: RESOLUTION NO. 2023-21 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (WORKMAN AVE REHAB AT CITRUS) | April 18, 2023 Item # 5 | LA County | West Covina | City Council | 6439fdc9620174444a6f1d41 |
| April 18, 2023 | Item | 6 | 6) CONSIDERATION OF CONSTRUCTION AGREEMENT FOR FY 2022-23 RESIDENTIAL STREETS REHABILITATION PROGRAM - PROJECT NO. 23014 It is recommended that the City Council take the following actions: 1. Award the construction agreement for the FY 2022-23 Residential Streets Rehabilitation Program (Project No. 23014) to Vance Corporation as the lowest responsible bidder; 2. Authorize the City Manager to negotiate and execute an agreement with Vance Corporation for $2,958,945.00, in substantially the form as attached and in such final form as approved by the City Attorney; 3. Authorize the City Manager to negotiate and execute any amendments up to 15% of the awarded contract amount; 4. Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (Replacement or Reconstruction); and 5. Adopt the following resolution: RESOLUTION NO. 2023-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FY 2022-23 RESIDENTIAL STREETS REHABILITATION PROGRAM) FINANCE DEPARTMENT | April 18, 2023 Item # 6 | LA County | West Covina | City Council | 6439fdc9620174444a6f1d44 |
| April 18, 2023 | Item | 7 | 7) CONSIDERATION OF RESOLUTION 2023-20 – AMENDING THE THRESHOLDS FOR SMALL, INFORMAL AND FORMAL PROCUREMENTS AND ESTABLISHING THE APPROVAL REQUIREMENTS FOR THE SALE, EXCHANGE, DISPOSAL, OR DONATION OF SURPLUS OF EQUIPMENT AND SUPPLIES It is recommended that the City Council review and approve the following Resolution: RESOLUTION NO. 2023-20 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ESTABLISHING REVISED THRESHOLDS FOR SMALL, INFORMAL AND FORMAL PROCUREMENTS IN ACCORDANCE WITH SECTION 2-328 OF DIVISION 2 OF ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA MUNICIPAL CODE AND ESTABLISHING THE APPROVAL REQUIREMENTS FOR THE SALE, EXCHANGE, DISPOSAL, OR DONATION OF SURPLUS SUPPLIES AND EQUIPMENT IN ACCORDANCE WITH SECTION 2-336 OF DIVISION 2 OF ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA MUNICIPAL CODE | April 18, 2023 Item # 7 | LA County | West Covina | City Council | 6439fdc9620174444a6f1d42 |
| April 18, 2023 | Item | 8 | 8) PURCHASING REPORT AND REJECTION OF BIDS AND REQUESTS FOR PROPOSALS It is recommended that the City Council take the following actions: 1. Receive and file the Purchasing Report for July 1, 2022 through March 31, 2023; and 2. Reject the unawarded bids and requests for proposals detailed within the staff report. FIRE DEPARTMENT | April 18, 2023 Item # 8 | LA County | West Covina | City Council | 6439fdc9620174444a6f1d45 |
| April 18, 2023 | Item | 9 | 9) CONSIDERATION OF PROCUREMENT OF FIRE DEPARTMENT EQUIPMENT It is recommended that the City Council take the following actions: 1. In accordance with Section 2-335 (11) of the West Covina Municipal Code, ratify the suspension of normal bidding or purchasing and procurement requirements in connection with the emergency purchase of one ambulance from Republic EVS in the amount of $352,014.66 due to equipment breakdown requiring immediate purchase in order to protect the public health, welfare, and safety; 2. Authorize the City Manager to negotiate and execute any and all documents to acquire two additional new ambulances within the remaining project budget (Project No. 22022, New Ambulances); | April 18, 2023 Item # 9 | LA County | West Covina | City Council | 6439fdc9620174444a6f1d46 |
| April 18, 2023 | Presentations | 1 | PRESENTATIONS Proclamation Honoring Arbor Day Celebrating Autism Awareness Month | April 18, 2023 Presentations # 1 | LA County | West Covina | City Council | 6439fdc9620174444a6f1d43 |