City Council

5. RECREATION MANAGEMENT SYSTEM REPLACEMENT CONTRACT - This\nitem considers an award of a five-year contract to Kaizen Labs for a new, state-of-the-art\nRecreation Management System (RMS) that will serve as the customer portal, point-of-\nsale, and management platform for the City's popular recreation programs.\nRECOMMENDED ACTION:\nCity Council:\n1. Award a five-year contract to Kaizen Labs for the replacement of the City of Santa\nClarita's Recreation Software Management System for a total amount not to exceed\n$1,360,000.\n2. Appropriate funding in the amount of $160,000 from the Technology Replacement\nFund (Fund 720) to Expenditure Account 7202203-516101 for Fiscal Year 2025-26.\n3. Authorize an ongoing annual appropriation from the General Fund balance (Fund\n100) to Technology Services Expenditure Account 1002200-516101 for annual\nsupport, hosting, and maintenance beginning in Fiscal Year 2026-27 for $169,150,\nFiscal Year 2027-28 for $75,000, Fiscal Year 2028-29 for $50,000, and Fiscal Year\n2029-30 for $35,000, contingent upon the appropriation of funds in the annual budget\nfor such fiscal years.\n4. Authorize an ongoing annual appropriation from the General Fund balance (Fund\nPage 3\n100) to Finance Expenditure Account 1002102-516132 for credit card processing fees\nbeginning in Fiscal Year 2025-26 for $54,000, with an annual increase of three\npercent through Fiscal Year 2029-30 based on increased estimated revenue\nprojections.\n5. Authorize the City Manager or designee to modify the award over the course of the\ncontract term with Kaizen Labs based on revenue actuals.\n6 Authorize the City Manager or designee to execute all contracts and associated\ndocuments and approve future upgrades at no additional cost, subject to City Attorney\napproval.