City Council

7. LAND MANAGEMENT SYSTEM CONTRACT - This item considers awarding a\ncontract to Accela, Inc., for software and upgrades, user licenses, and annual maintenance\nassociated with the renewal of the City's current land management and permitting system.\nRECOMMENDED ACTION:\nCity Council:\n1. Award a three-year contract to Accela, Inc., for the continued use of Accela, Inc.’s\nLand Management/Permitting system, in the amount of $828,465, and authorize a\nfive percent contingency of $41,424 for potential new user licenses, for a total\ncontract amount not to exceed $869,889.\n2. Authorize the City Manager or designee to execute up to two additional one-year\nrenewal options, inclusive of a five percent contingency, not to exceed a total of\n$654,834, contingent upon the appropriation of funds by the City Council in the\nannual budget for such fiscal year.\n3. Appropriate ongoing funding for user licensing, annual support, hosting, and\nmaintenance, including upgrades, from the General Fund (100) to Technology\nServices expenditure account 1002200-516101 in the amount of $24,456 in Fiscal\nYear 2024-25; $10,139 in Fiscal Year 2025-26; $13,359 in Fiscal Year 2026-27; and\n$9,351 in Fiscal Year 2027-28 contingent upon the appropriation of funds in the\nannual budget for such fiscal years. Contingent upon the execution of the renewal\noptions, appropriate $4,676 in Fiscal Year 2027-28, and $14,728 in Fiscal Year 2028-\n29.\n4. Authorize the City Manager or designee to execute all contracts and associated\ndocuments, subject to City Attorney approval.