City Council

E. REPLACEMENT OF THE FUEL TANK FOR THE EMERGENCY GENERATOR\nLOCATED AT THE PUBLIC WORKS FACILITY BY AFFORDABLE GENERATOR\nSERVICES, INCORPORATED AT A TOTAL COST OF $34,219.69\nThe emergency generator at the Public Works Facility has not been properly\nmaintained for a long period of time, further contributing to its declining\nperformance and need for frequent repairs. To ensure the facility remains\nequipped with a dependable backup power source to the fuel station and\npower to the building, staff recommends replacing the generator base fuel\ntank. The adopted Fiscal Year 2024-2025 budget included $25,000 from the\nFleet Services Budget Account No. 124-800-37-99-730 for the purchase of a\nnew generator base fuel tank. However, given the nature of the expense not\nbeing fleet related, the expenditure is more appropriately categorized as a\nfacility-related cost rather than a Fleet Services expense and will need to be\npaid from the General Fund. These budgeted funds in Fleet Services will be\nreleased from appropriation. The total cost of the replacement tank, including\nsales tax, is $34,219.69.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to approve\na purchase order with Affordable Generator Services, Incorporated for the\nreplacement of the emergency generator base fuel tank located at the Public\nWorks Facility, at a total cost of $34,219.69. Given the nature of the expense,\nstaff recommends utilizing General Fund dollars from Budget Account No. 124-\n800-15-99-730 to cover the purchase, ensuring proper financial alignment with\nthe intended purpose of the expenditure.