San Gabriel — 2025-05-20

A. STROKE AWARENESS MONTH

B. MATERIAL DEMANDS\nThe most recent Material Demands from the Finance Department are presented\nto the City Council for review and approval.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Material Demands as\npresented.

C. CASH AND INVESTMENT REPORT – APRIL 2025\nIn accordance with the City of San Gabriel’s 2024-2025 Adopted Investment\nPolicy (Resolution No. 24-35) and California Government Code Section 53646,\nthe Finance Director is to render and investment report to the City Council, City\nTreasurer, City Manager, and the City Attorney.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the Cash and\nInvestment Report for April 2025.

D. PROFESSIONAL SERVICES AGREEMENT WITH MOSS LEVY AND\nHARTZHEIM FOR AUDITING SERVICES IN THE AMOUNT OF $107,930\nOVER A THREE-YEAR TERM\nThe City of San Gabriel is required to undergo annual independent financial\naudits in accordance with Government Auditing Standards. The current\nagreement for auditing services has concluded, necessitating the selection of a\nqualified certified public accounting firm to conduct the City’s audits. Moss Levy\nand Hartzheim (MLH) submitted the most competitive proposal and brings\nextensive municipal audit experience, strong references, and a successful\nhistory of working with the City. The total cost of the proposed three-year\nagreement is $107,930. The annual contract amount has been incorporated into\nthe City’s annual General Fund operating budget for auditing services and does\nnot require additional appropriations at this time.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to execute\na three-year agreement, with two optional one-year extensions, with Moss Levy\nand Hartzheim, LLP for professional auditing services.

E. REPLACEMENT OF THE FUEL TANK FOR THE EMERGENCY GENERATOR\nLOCATED AT THE PUBLIC WORKS FACILITY BY AFFORDABLE GENERATOR\nSERVICES, INCORPORATED AT A TOTAL COST OF $34,219.69\nThe emergency generator at the Public Works Facility has not been properly\nmaintained for a long period of time, further contributing to its declining\nperformance and need for frequent repairs. To ensure the facility remains\nequipped with a dependable backup power source to the fuel station and\npower to the building, staff recommends replacing the generator base fuel\ntank. The adopted Fiscal Year 2024-2025 budget included $25,000 from the\nFleet Services Budget Account No. 124-800-37-99-730 for the purchase of a\nnew generator base fuel tank. However, given the nature of the expense not\nbeing fleet related, the expenditure is more appropriately categorized as a\nfacility-related cost rather than a Fleet Services expense and will need to be\npaid from the General Fund. These budgeted funds in Fleet Services will be\nreleased from appropriation. The total cost of the replacement tank, including\nsales tax, is $34,219.69.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to approve\na purchase order with Affordable Generator Services, Incorporated for the\nreplacement of the emergency generator base fuel tank located at the Public\nWorks Facility, at a total cost of $34,219.69. Given the nature of the expense,\nstaff recommends utilizing General Fund dollars from Budget Account No. 124-\n800-15-99-730 to cover the purchase, ensuring proper financial alignment with\nthe intended purpose of the expenditure.

F. COUNTYWIDE HOUSEHOLD HAZARDOUS COLLECTION PROGRAM SITING\nLIABILITY AGREEMENT WITH LOS ANGELES COUNTY\nThe County of Los Angeles and the Sanitation District of Los Angeles have\nscheduled Saturday, July 19, 2025, to co-host the Annual Countywide\nHousehold Hazardous and Electronic Waste Collection Event at the Mission\nPlayhouse Parking Lot in San Gabriel. There is no fiscal impact associated with\nexecuting this Agreement.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to execute\nthe Countywide Household Hazardous Waste Collection Program Siting\nLiability Agreement.

A. PROPOSED CITYWIDE FEE SCHEDULE FOR FISCAL YEAR 2025-2026\nThe citywide fee schedule establishes user fees and charges for various\ndepartment services. On an annual basis, the citywide fee schedule is reviewed\nand updated based on a combination of department input and the consumer\nprice index in the Los Angeles Metro area. The proposed updated citywide fee\nschedule for Fiscal Year 2025-2026 is presented to the City Council for review,\ndirection, and consideration of adoption. Based on the Fiscal Year 2025-2026\nforecasted revenues, a 3.3% increase to the General Fund fees is estimated to\ngenerate an additional $211,000 in General Fund revenue.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 25-19 updating\nthe Master Fee Schedule for Fiscal Year 2025-2026.

A. COMPREHENSIVE CLASSIFICATION AND COMPENSATION STUDY REPORT\nDuring the last round of the labor negotiations, the City agreed to conduct a\ncomprehensive classification and compensation study for Fiscal Year 2024-\n2025. In June 2024, staff selected MGT Consulting Group (MGT) to conduct the\nstudy. Over the last several months, MGT conducted an in-depth,\ncomprehensive study of the City’s classification, compensation, and fringe\nbenefit programs. The objectives of the study were to review and update the\nCity’s full-time position classification and compensation systems and provide\ninformation pertaining to the City’s market standing for compensation and\nfringe benefits. The Classification and Compensation Report is provided for\ninformational purposes only. Any salary and fringe benefit increases and/or\nadditions made in accordance with the recommendations made in the report\nwill have a substantial cost impact and must be fully assessed before the City\ncommits to implementing any such increases and/or additions.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the Comprehensive\nClassification and Compensation Study Report for informational purposes.