City Council

8.\nCONTRACT AMENDMENT WITH DUNCAN SOLUTIONS DBA PROFESSIONAL\nACCOUNT MANAGEMENT LLC FOR PARKING CITATION AND PARKING PERMIT\nSERVICES – F2M20-29, C2M20-36, M2M25-81\nOn August 10, 2020, the City Council awarded a contract to Duncan Solutions dba\nProfessional Account Management LLC (Ducan) for parking citation processing services\nfor the period of November 1, 2020 through June 30, 2025 in an amount not to exceed\n$999,002.40. Two subsequent amendments to the contract were approve by the Council\nfor the implementation of a virtual permitting system for annual and overnight parking.\nStaff reached out to Ducan to add the integration of Automated License Plate Recognition\n(ALPR) to maximize efficiency. The service has a one-time cost of $6,500 and an annual\nsubscription of $2,500. Staff is requesting a third contract amendment with Ducan to\nextend the contract to June 30, 2030, and thereby increase the amount by $2,065,560.30\nfor a contract total not to exceed $3,510,247.67 to continue parking citation and virtual\npermitting services and adding the ALPR integration while also aligning with the City’s\nparking enforcement contract. Staff recommends dispensing with the competitive bidding\nprocess under Municipal Code Section 3.38.050 to avoid operational disruptions.\nRecommended Action:\nCity Council approve a third amendment to the contract with\nDucan Solutions dba Professional Account Management, subject to final language\napproval by the City Manager and City Attorney, to extend parking citation services, virtual\nparking permits, and adding ALPR integration to June 30, 2030 with the option to extend\nthe performance period by three one-year terms and authorize an additional\n$2,065,560.30 (for a contract total not to exceed $3,510,247.67); authorize the Chief of\nPolice to execute said amendment to agreement; and, direct staff to undertake the steps\nnecessary to finalize Council’s action. (M2M25-81)