City Council

D. APPROVAL TO ENTER INTO A MULTI-YEAR CONTRACT WITH PEREGRINE,\nA SOLE-SOURCE DATA MIGRATION SYSTEM, AND AWARD A CONTRACT\nTO SUN RIDGE RIMS, INC. IN RESPONSE TO RFP NO. 25-07 [RESOLUTION\nNO. 25-34]\nThe San Gabriel Police Department is seeking approval to enter into a multiyear lease purchase agreement with Sun Ridge, Inc. an emergency service\nComputer-Aided Dispatch and Record Management System (CAD RMS)\nplatform in response to published RFP #25-07, and to enter into a multi-year\ncontract with Peregrine Technologies, a sole-source law enforcement CAD/RMS\ndata-integration platform. A migration/integration platform is required prior to\nimplementing a new CAD/RMS system. The City will enter into a five-year\nsoftware and equipment lease purchase agreement for the Sun Ridge Systems,\nInc. CAD/RMS system. The total cost, financed at an interest rate of 5%, is\n$509,710, with annual payments of $101,942. At the conclusion of the five-year\nterm, the City will own the software licenses and will continue to pay an annual\nsupport fee, which is subject to an annual increase between 2% and 6%.\nAdditionally, there will be a one-time cost of $7,550 that will be added to the\nfirst year for an import link software for RIMS (software suite) to Crossroads\n(traffic collision, data, and report program) which includes installation and\nannual support.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Authorize the City Manager to execute a five-year Professional Services\nAgreement with Sun Ridge Systems, Inc.\n2. Authorize the City Manager to execute a three-year Professional Services\nAgreement with Peregrine.\n3. Authorize the City’s IT Department to purchase the required servers in an\namount not to exceed $45,000.00\n4. Adopt Resolution No. 25-34 to appropriate the necessary funds for\ncompletion of the project.