San Gabriel — 2025-08-19

A. RECOGNITION OF GABRIELINO HIGH SCHOOL GIRLS’ BASKETBALL TEAM\nFOR WINNING CALIFORNIA INTERSCHOLACTIC FEDERATION-SOUTHERN\nSECTION (CIF-SS) DIVISION 5A CHAMPIONSHIP

B. MATERIAL DEMANDS\nThe most recent Material Demands from the Finance Department are presented\nto the City Council for review and approval.\n2\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Material Demands as\npresented.

C. CASH AND INVESTMENT REPORT – JULY 2025\nIn accordance with the City of San Gabriel’s 2025-2026 Adopted Investment\nPolicy (Resolution No. 25-25) and California Government Code Section 53646,\nthe Finance Director is to render an investment report to the City Council, City\nTreasurer, City Manager, and the City Attorney. The Cash and Investment\nReport is presented to receive and file in accordance with the City’s adopted\n2025-2026 Investment Policy.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the Cash and\nInvestment Report for July 2025.

D. RESOLUTION NOS. 25-32 AND 25-33 SETTING THE RATE AND AMOUNT\nNECESSARY FOR THE 2025-2026 FISCAL YEAR RETIREMENT LEVY\nThe City’s retirement costs are funded by a special property tax levy authorized\nby the voters in 1948, which requires the City Council to annually establish a tax\nrate to pay for the state employees’ retirement system cost. Based on the\nassessed valuation ($7,494,322,933 – an increase of 4.6% over Fiscal Year 20242025 value) prepared by the Auditor Controller and the recommended\ncontinued levy of 14 cents per $100 of assessed property value, the amount to\nbe generated is estimated at $10,492,052 for Fiscal Year 2025-2026. Based on\nthe Fiscal Year 2025-26 budget, the Retirement Fund is projected to result in a\ndeficit of about $1.3 million, as retirement costs of $11,970,267 for Fiscal Year\n2025-2026 will exceed the combined total of the current retirement fund\nbalance and the retirement tax levy. This shortfall will require temporary\nborrowing from other funds until the retirement tax revenue is sufficient to\ncover the retirement cost.\n3\nCalifornia Environmental Quality Act (CEQA) Determination: Not a project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 25-32, setting the\ntax rate at 14 cents per $100 assessed valuation, and Resolution No. 25-33,\nfixing the amount of property taxes to be generated for the City’s employees’\nretirement cost for Fiscal Year 2025-2026.

E. PURCHASE OF VIDEO DETECTION CAMERA SYSTEMS FOR TRAFFICSIGNALIZED INTERSECTIONS FROM ITARIS, INC. FOR $724,011.75,\nINCLUDING A 10% CONTINGENCY, USING MEASURE R FUNDING\nThe Public Works Department proposes to procure 142 new video detection\ncamera systems to be installed at 36 traffic-signalized intersections citywide,\nenhancing the efficiency and effectiveness of traffic signal maintenance\noperations. Measure R funds will be used and will be reimbursed by Metro in\naccordance with their quarterly application deadlines and review processes. No\nGeneral Funds will be used for this purchase. Funds are now available in the\nFiscal Year 2025-2026 approved budget. The cost for the purchase order\nissuance for cameras procurement is $658,192.50 plus a 10% contingency of\n$65,819.25.\nCalifornia Environmental Quality Act (CEQA) Determination: This project is\ndetermined to be Categorical Exempt per CEQA Section 15301 – the project\nconsists of minor alterations to existing public right of way facilities. No potential\nfor significant impacts to the environment are anticipated in this project.\nRecommended Action:\nStaff recommends that the City Council award the bid and approve the\npurchase of video detection camera systems from Teris, Inc., and authorize the\nCity Manager to execute a purchase order with Iteris, Inc. in the amount of\n$724,011.75, which includes a 10% contingency.

F. SAN GABRIEL HISTORICAL ASSOCIATION FEE WAIVER REQUEST FOR USE\nOF GRAPEVINE ARBOR FOR FUNDRAISER EVENT\nThe San Gabriel Historical Association (SGHA) is requesting a fee waiver to\nutilize the Grapevine Arbor for a fundraising event on September 4, 2025. As a\nvolunteer-driven, non-profit organization, the SGHA depends on the success of\nthis event to fund the preservation, maintenance, and hospitality of the\n4\nMuseum and Hayes House. The SGHA is requesting a waiver of the rental fee\nas an expression of support for the SGHA’s contributions to San Gabriel’s\nhistory and culture. If approved, this item would authorize a $530 rental fee\nwaiver for Fiscal Year 2025-2026.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council waive the facility rental fee in the\namount of $530.

G. THEATRE FEE WAIVER REQUEST BY UNITED CHARITY FOUNDATION FOR\nCHILDREN’S HOLIDAY PROGRAM\nThe United Charity Foundation has requested a waiver of rental fees for their\nupcoming community Children’s Holiday Program, scheduled to take place on\nNovember 29, 2025 at the San Gabriel Mission Playhouse. The request is for a\n$4,775 waiver of Facility Rental, Equipment Usage and Administrative fees,\nreducing their rental cost to $3,323. Staff recommends a waiver of facility rental\nand equipment usage costs of $4,025, but not the administrative fees. The\ncurrent rental subsidy account has sufficient funds to cover the recommended\nrental waiver of $4,025. However, should the usual request for fee waivers come\nin throughout the year, a budget adjustment will likely need to be requested if\nthe waivers are approved.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council grant a waiver of the United Charity\nFoundation event fee in the amount of $4,025 for the November 29, 2025\nChildren’s Holiday Program.

H. DONATION OF 2002 PIERCE QUANTUM FIRE ENGINE TO THE GLENDALE\nCOMMUNITY COLLEGE FIRE ACADEMY\nThe San Gabriel Fire Department seeks City Council approval to donate a\nsurplus 2002 Pierce Quantum Fire Engine to the Glendale Community College\nVerdugo Fire Academy. The vehicle is no longer in service and has limited\noperational value for emergency response, but will provide significant training\nbenefits to the academy. There is no direct fiscal impact to the City as a result\nof this donation. The engine has reached the end of its practical service life for\nSan Gabriel operations, and the City avoids future maintenance, upkeep, and\nstorage costs.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve the donation of the 2002\nPierce Quantum Fire Engine to the Glendale Community College Verdugo Fire\nAcademy and authorize the Fire Chief or designee to execute any required\ndocuments subject to final review and approval by the City Attorney to\ncomplete the donation.

I. APPROVAL OF THREE-YEAR SOFTWARE LICENSE AGREEMENT WITH\nBLAZESTACK, INC. IN THE AMOUNT OF $13,241.00\nThe San Gabriel Fire Department Arson Division is seeking approval for a threeyear software license agreement with Blazestack, Inc. The software will support\nthe Fire Department’s ongoing efforts to modernize operations and improve\nservice delivery through a robust, cloud-based case management and report\nwriting solution. The total cost of the three-year license agreement is\n$13,241.00. The fiscal impact for Fiscal Year 2025-2026 is $4,200 which is\ncaptured in the current budget. Future payments will be included in and\nsubmitted for approval in subsequent budget processes. No additional\nappropriation is necessary. The pricing per year is as follows: Year 1: $4,200,\nYear 2: $4,410, Year 3: $4,631. The three-year license will allow the City to avoid\nannual renewal fluctuations and lock in current pricing.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve the three-year software license\nagreement with Blazestack, Inc. and authorize the Fire Chief or designee to\nexecute the Subscription License Agreement at attached to the Staff Report.

J. PURCHASE OF TWO LUCAS 3 MECHANICAL CARDIOPULMONARY\nRESUSCITATION (CPR) DEVICES IN THE AMOUNT OF $76,468.11\nThe Fire Department presently has one LUCAS 3 device on RA51 and is seeking\nto add an additional LUCAS 3 mechanical CPR adjunct to each fire engine,\naugmenting the inventory of life-saving equipment and enhancing service to\nthe community. The cost of acquiring two LUCAS 3 CPR devices is $76,468.11,\ninclusive of all equipment, training, service plan, taxes and shipping.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager or designee\nto issue a purchase order to Stryker Sales, Limited Liability Company for two\nLUCAS CPR Devices, under a cooperative purchasing agreement and in\ncompliance with the City of San Gabriel Purchasing Policy.

K. ACCEPTANCE OF TRAFFIC RECORDS IMPROVEMENT PROJECT (TRIP)\nFUND GRANT IN THE AMOUNT OF $24,800.00\nThe San Gabriel Police Department has been awarded grant funds from the\nTraffic Records Improvement Project (TRIP) in the amount of $24,800.00. The\npurpose of the TRIP Grant is to provide alternative funding sources to augment,\nbut not supplant, current activities and programs. The TRIP Grant is designed\nto allocate funds towards the purchase of equipment and software for\nelectronic reporting of crash data, citation reporting data and collection,\nimproving the compatibility of crash and/or citation data with the state and\nnational data systems, enhancing the ability to analyze trends in crashes, crash\noutcomes, and contributing factors. Fund 147 (Office of Traffic Safety Grants)\nrevenue estimates for Fiscal Year 2025-2026 will be increased by $24,800.00 as\npart of the acceptance of the grant funding. Additionally, budget\nappropriations will be increased to expend the funds.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve the following:\n1. Increase estimated revenue (transfers in) and appropriation in (Account No.\n147-3229).\n2. Authorize the Police Chief to accept the Traffic Records Improvement\nProject funding to purchase the authorize item under the City’s purchasing\npolicy and to administer the program according to the program’s\nguidelines.

A. APPEAL OF THE TRANSIENT OCCUPANCY TAX CALCULATION BY\nCHAMPION MOTEL\nChampion Motel has exercised its right to appeal the decision of the Finance\nDirector’s determination of the amount of Transient Occupancy Tax (TOT) owed\nto the City for the quarters ending September 30, 2024, December 31, 2024 and\nMarch 31, 2025. Based on the Finance Director’s decision, the TOT liability for\nthe 3 delinquent quarters is $19,107.75 – 18 of the 20 units occupied at a daily\nrate of $33.33. If Champion Motel’s contention of only 8 of 20 units occupied,\nusing the same daily rate of $33.33, then the TOT liability for the 3 delinquent\nquarters will be $6,379.65, a difference of $12,728.09.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council conduct the appeal by Champion Motel\nand determine whether to uphold the Finance Director’s determination, with\ncosts, modify it or grant the appeal and establish the Transient Occupancy Tax\ndebt at $6,379.65.

B. DRAFT HISTORIC RESOURCES SURVEY REPORT PHASE 2 [RESOLUTION\nNO. 25-35]\nThe Draft Historic Resources Survey Report Phase 2 includes the boundary lines\nfor potential Historic Districts and Planning Districts. On July 30, 2025, the\nHistoric Preservation and Cultural Resource Commission considered the Draft\nCitywide Historic Resources Survey Report Phase 2 at a duly-noticed public\nhearing. The Historic Preservation and Cultural Resources Commission\nunanimously voted to recommend that the City Council adopt the Citywide\n8\nHistoric Resources Survey Report Phase 2. The Fiscal Year 2025-2026 Adopted\nBudget includes the cost for required legal publication and codification.\nCalifornia Environmental Quality Act (CEQA) Determination: This project is\nexempt from the requirements of the California Environmental Quality Act\n(CEQA) pursuant to Sections 15061(B)(3) and 15262 of the CEQA Guidelines. This\nincludes a section known as the general rule and exempts projects where it can\nbe seen with certainty that there is no possibility that the activity in question may\nhave a significant effect on the environment.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 25-35 approving\nthe Citywide Historic Resources Survey Report Phase 2.

C. ORDINANCE NO. 721 AMENDING THE SAN GABRIEL MUNICIPAL CODE\nRELATING TO THE TRANSIENT OCCUPANCY TAX – INTRODUCTION\nThis item introduces Ordinance No. 721, which makes an administrative update\nto the San Gabriel Municipal Code to reflect the increase in City’s Transient\nOccupancy Tax (TOT) rate from 10% to 12%, as approved by voters in the March\n5, 2013 election. This update is administrative in nature and ensures the\nMunicipal Code aligns with the tax rate already in effect. There is no new fiscal\nimpact associated with this action, as the 12% TOT rate has already been in\neffect since voter approval in 2013.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Waive full reading and introduce Ordinance No. 721 by title only:\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN GABRIEL,\nCALIFORNIA, AMENDING SAN GABRIEL MUNICIPAL CODE SECTION 35.057\nRELATING TO THE TRANSIENT OCCUPANCY TAX\n2. Schedule the second reading and adoption for the next regular meeting of\nthe City Council.\n9

D. APPROVAL TO ENTER INTO A MULTI-YEAR CONTRACT WITH PEREGRINE,\nA SOLE-SOURCE DATA MIGRATION SYSTEM, AND AWARD A CONTRACT\nTO SUN RIDGE RIMS, INC. IN RESPONSE TO RFP NO. 25-07 [RESOLUTION\nNO. 25-34]\nThe San Gabriel Police Department is seeking approval to enter into a multiyear lease purchase agreement with Sun Ridge, Inc. an emergency service\nComputer-Aided Dispatch and Record Management System (CAD RMS)\nplatform in response to published RFP #25-07, and to enter into a multi-year\ncontract with Peregrine Technologies, a sole-source law enforcement CAD/RMS\ndata-integration platform. A migration/integration platform is required prior to\nimplementing a new CAD/RMS system. The City will enter into a five-year\nsoftware and equipment lease purchase agreement for the Sun Ridge Systems,\nInc. CAD/RMS system. The total cost, financed at an interest rate of 5%, is\n$509,710, with annual payments of $101,942. At the conclusion of the five-year\nterm, the City will own the software licenses and will continue to pay an annual\nsupport fee, which is subject to an annual increase between 2% and 6%.\nAdditionally, there will be a one-time cost of $7,550 that will be added to the\nfirst year for an import link software for RIMS (software suite) to Crossroads\n(traffic collision, data, and report program) which includes installation and\nannual support.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Authorize the City Manager to execute a five-year Professional Services\nAgreement with Sun Ridge Systems, Inc.\n2. Authorize the City Manager to execute a three-year Professional Services\nAgreement with Peregrine.\n3. Authorize the City’s IT Department to purchase the required servers in an\namount not to exceed $45,000.00\n4. Adopt Resolution No. 25-34 to appropriate the necessary funds for\ncompletion of the project.