City Council

(15) 23-0968 NEIGHBORHOODS AND COMMUNITY ENRICHMENT COMMITTEE REPORT relative to the proposed contract with Convergint Technologies, LLC, to provide enterprise security cameras and access control systems for Central and Branch Libraries. Recommendation for Council action: AUTHORIZE the President, Board of Library Commissioners, or designee, to execute the proposed contract between the City and Convergint Technologies, LLC, to provide enterprise security cameras and access control systems for Central and Branch Libraries, for a term of five years upon the execution of the contract, with two one-year options to renew, not to exceed $9,097,920 during the term of the agreement, subject to review and approval of the City Attorney as to form. Fiscal Impact Statement: The City Administrative Officer (CAO) reports that sufficient funding exists to pay for the $9,097,920 in services in the proposed contract. The Library will transfer $8 million in funds from the Unreserved and Undesignated Fund Balance to its Contractual Services Account upon the execution of the contract. The 2023-24 Adopted Budget includes $4 million in the Contractual Services Account for the services in the proposed contract. The excess funds will be used as contingency funding in case of further increased costs. Additional funding will be determined through the budget process each fiscal year. There is no additional impact on the General Fund. Financial Policies Statement: The CAO further reports that the recommendation complies with the City’s Financial Policies in that the proposed contract’s expenditures will be limited to the use of approved budgeted funds.