City Council

(18) 24­0368 COMMUNICATIONS FROM THE CITY ATTORNEY and CITY ADMINISTRATIVE OFFICER (CAO) and RESOLUTION relative to continuation funding and grant award for the Victim Assistance Program ­ Joint Powers of Verification Unit (JPVU) ­ Fiscal Year (FY) 2024­25 through FY 2026­27. A. COMMUNICATION FROM THE CAO Friday - May 17, 2024 Recommendations for- Council action, SUBJECT PAGE 16TO THE APPROVAL OF THE MAYOR: (18) 24­0368 COMMUNICATIONS FROM THE CITY ATTORNEY and CITY ADMINISTRATIVE OFFICER (CAO) and RESOLUTION relative to continuation funding and grant award for the Victim Assistance Program ­ Joint Powers of Verification Unit (JPVU) ­ Fiscal Year (FY) 2024­25 through FY 2026­27. A. COMMUNICATION FROM THE CAO Recommendations for Council action, SUBJECT TO THE APPROVAL OF THE MAYOR: 1. AUTHORIZE the City Attorney, or designee, to: a. Accept and execute the grant award agreement in the amount of $2,329,221 for funding in support of the JPVU for a three­year funding cycle, from July 1, 2024 to June 30, 2027, subject to the approval of the City Attorney as to form. b. Accept the grant award in the amount of $2,329,221 from the State of California Victim Compensation Board (CalVCB). 2. AUTHORIZE the Controller to: a. Establish a receivable within City Attorney Grants Fund No. 368 in the amount of $2,329,221 from the CalVCB. b. Establish a new appropriation account in FY24­25 within City Attorney Grants Fund No. 368 as follows: Account No. 12A512 – JPVU FY 2024­25 ­ FY 2026­27 ­ $2,329,221 ​ 3. INSTRUCT the City Clerk to place on Council Agenda for July 1, 2024, the following action relative to the JPVU Program: a. Upon receipt of grant funds and approval of grant expenses, transfer up to $595,241 from City Attorney Grants Fund No. 368/12, Account No. 12Y512 – JPVU to General Fund No. 100/12, Account No. 001010 – Salaries General, as reimbursement for City Attorney salary expenses of the eight Resolution Authorities. b. Upon receipt of grant funds and approval of grant Friday - May 17, 2024transfer expenses, - PAGE up to $1,812 from 17Attorney City Grants Fund No. 368/12, Account No. 12A512 – a. Upon receipt of grant funds and approval of grant expenses, transfer up to $595,241 from City Attorney Grants Fund No. 368/12, Account No. 12Y512 – JPVU to General Fund No. 100/12, Account No. 001010 – Salaries General, as reimbursement for City Attorney salary expenses of the eight Resolution Authorities. b. Upon receipt of grant funds and approval of grant expenses, transfer up to $1,812 from City Attorney Grants Fund No. 368/12, Account No. 12A512 – JPVU to General Fund No. 100/12, Revenue Source Code 5427 ­ Reimbursement from Grants for salary expenses of the two grant reimbursed Regular Authorities. c. Upon receipt of grant funds and approval of grant expenses, transfer up to $516,000 from City Attorney Grants Fund No. 368/12, Account No. 12A512 – JPVU to General Fund No. 100/12, Revenue Source Code 5346 – Related Cost Reimbursements ­ Grant Funds for related costs. 4. INSTRUCT the City Clerk to place on Council Agenda for July 1, 2025, the following action relative to the JPVU Program: a. Upon receipt of grant funds and approval of grant expenses, transfer up to $595,241 from City Attorney Grants Fund No. 368/12, Account No. 12A512 – JPVU to General Fund No. 100/12, Account No. 001010 – Salaries General, as reimbursement for City Attorney salary expenses of the eight Resolution Authorities. b. Upon receipt of grant funds and approval of grant expenses, transfer up to $1,812 from City Attorney Grants Fund No. 368/12, Account No. 12A512 – JPVU to General Fund No. 100/12, Revenue Source Code 5427 – Reimbursement from Grants, for salary expenses of the two grant reimbursed Regular Authorities. ​ 5. INSTRUCT the City Clerk to place on Council Agenda for July 1, 2026, the following action relative to the JPVU Program: a. Upon receipt of grant funds and approval of grant Friday - May 17, 2024 -transfer up to $595,241 expenses, PAGE from 18 City Attorney Grants Fund No. 368/12, Account No. Code 5427 – Reimbursement from Grants, for salary expenses of the two grant reimbursed Regular Authorities. ​ 5. INSTRUCT the City Clerk to place on Council Agenda for July 1, 2026, the following action relative to the JPVU Program: a. Upon receipt of grant funds and approval of grant expenses, transfer up to $595,241 from City Attorney Grants Fund No. 368/12, Account No. 12A512 – JPVU to General Fund No. 100/12, Account No. 001010 – Salaries General, as reimbursement for City Attorney salary expenses of the eight Resolution Authorities. b. Upon receipt of grant funds and approval of grant expenses, transfer up to $1,812 from City Attorney Grants Fund No. 368/12, Account No. 12A512 – JPVU to General Fund No. 100/12, Revenue Source Code 5427 – Reimbursement from Grants for salary expenses of the two grant reimbursed Regular Authorities. 6. ​ADOPT the accompanying RESOLUTION, attached to the City Attorney report dated March 14, 2024, attached to the Council file, as required by the State of California Victim Compensation Board for receipt of the grant award. 7. AUTHORIZE the City Attorney, or designee, to prepare Controller instructions for any necessary technical adjustments, subject to the approval of the CAO; and, AUTHORIZE the Controller to implement the instructions. B. COMMUNICATION FROM THE CITY ATTORNEY Recommendations for Council action, SUBJECT TO THE APPROVAL OF THE MAYOR: 1. AUTHORIZE the City Attorney, or designee, to: a. Accept and execute the grant award agreement in the amount of $2,329,221 for continuation funding in support of the JPVU from July 1, 2024 to June 30, 2027, subject to the approval of the City Attorney as to form. b. Accept the grant award in the amount of $2,329,221 from the CalVCB. Friday - May 17, 2024 - PAGE 19 1. AUTHORIZE the City Attorney, or designee, to: a. Accept and execute the grant award agreement in the amount of $2,329,221 for continuation funding in support of the JPVU from July 1, 2024 to June 30, 2027, subject to the approval of the City Attorney as to form. b. Accept the grant award in the amount of $2,329,221 from the CalVCB. c. Prepare Controller instructions for any necessary technical adjustments, subject to the approval of the CAO; and instruct the Controller to implement the instructions. 2. AUTHORIZE the Controller to: a. Establish a receivable within Fund No. 368 in the amount of $2,329,221 from the CalVCB. b. Establish a new appropriation account within Fund No. 368 as follows: Account No. 12Y512 – JPVU FY 2024­25 ­ FY 2026­27 ­ $2,329,221 c. ​ ​ ​ U pon receipt of grant funds and approval of grant expenses, transfer up to $516,000 from Fund No. 368/12, Account 12Y512 – JFPVU to Fund No. 100/12, Revenue Source 5346 – Related Cost Reimbursement from Grants as reimbursement for City Attorney fringe benefits related to the JPVU Program. 3. INSTRUCT the City Clerk to place on Council Agenda for July 1, 2024, the following action relative to the JPVU Program: ​ a. Upon receipt of grant funds and approval of grant expenses, transfer up to $595,241 from City Attorney Grants Fund No. 368/12, Account No. 12Y512 – JPVU to General Fund No. 100/12, Account No. 001010 – Salaries General, as reimbursement for City Attorney salary expenses of the eight Resolution Authorities. b. Upon receipt of grant funds and approval of grant expenses, transfer up to $1,812 from City Attorney Grants Fund No. 368/12, Account No. 12Y512 – Friday - May 17,to JPVU 2024 - No. 100/12, Revenue Fund PAGE 20 Code Source 5427 ­ Reimbursement from Grants, for salary Attorney Grants Fund No. 368/12, Account No. 12Y512 – JPVU to General Fund No. 100/12, Account No. 001010 – Salaries General, as reimbursement for City Attorney salary expenses of the eight Resolution Authorities. b. Upon receipt of grant funds and approval of grant expenses, transfer up to $1,812 from City Attorney Grants Fund No. 368/12, Account No. 12Y512 – JPVU to Fund No. 100/12, Revenue Source Code 5427 ­ Reimbursement from Grants, for salary expenses of the two grant reimbursed Regular Authorities. 4. INSTRUCT the City Clerk to place on Council Agenda for July 1, 2025, the following action relative to the JPVU Program: a. Upon receipt of grant funds and approval of grant expenses, transfer up to $595,241 from Fund No. 368/12, Account No. 12Y512 – JPVU to Fund No. 100/12, Account No. 001010 – Salaries General, as reimbursement for City Attorney salary expenses of the eight Resolution Authorities. b. Upon receipt of grant funds and approval of grant expenses, transfer up to $1,812 from Fund No. 368/12, Account No. 12Y512 – JPVU to General Fund No. 100/12, Revenue Source Code 5427 – Reimbursement from Grants for salary expenses of the two grant reimbursed Regular Authorities. ​ 5. INSTRUCT the City Clerk to place on Council Agenda for July 1, 2026, the following action relative to the JPVU Program: a. Upon receipt of grant funds and approval of grant expenses, transfer up to $595,241 from Fund No. 368/12, Account No. 12Y512 – JPVU to Fund No. 100/12, Account No. 001010 – Salaries General as reimbursement for City Attorney salary expenses of the eight Resolution Authorities. b. Upon receipt of grant funds and approval of grant expenses, transfer up to $1,812 from Fund No. 368/12, Account No. 12Y512 – JPVU to Fund No. 100/12, Revenue Source Code 5427 – Reimbursement from Grants, for salary expenses Friday - May 17,two of the 2024 - reimbursed Regular grant PAGE 21 Authorities. ​ 100/12, Account No. 001010 – Salaries General as reimbursement for City Attorney salary expenses of the eight Resolution Authorities. b. Upon receipt of grant funds and approval of grant expenses, transfer up to $1,812 from Fund No. 368/12, Account No. 12Y512 – JPVU to Fund No. 100/12, Revenue Source Code 5427 – Reimbursement from Grants, for salary expenses of the two grant reimbursed Regular Authorities. ​ 6. ADOPT the accompanying RESOLUTION, attached to said City Attorney report dated March 14, 2024, requested by the CalVCB for receipt of the grant award. Fiscal Impact Statement: The CAO reports that the total cost of the Victim Assistance Program ­ JPVU is $2,897,230, of which $2,329,221 will be reimbursed by the grant. No additional General Fund appropriation is requested at this time. The balance of funds not supported by the grant are included in the City Attorney’s Adopted Budget. There is no match requirement. The City Attorney reports that the General fund contribution is $568,009 in fringe and related costs (CAP 41) which will be included in the City Attorney adopted budget Financial Policies Statement: The CAO reports that the City’s Financial Policies require that the City pursue Federal, State, and private grants, but strictly limit the financial support of these programs to avoid commitments that continue beyond available funding. The recommendations contained in the May 10, 2024 CAO report, attached to the Council file, are in compliance with the City’s Financial Policies in that proposed funding is balanced against grant revenue approved by Council actions and from Federal and State grant receipts. All funding is subject to the availability of grant funds and determinations by Mayor and Council.