City Council

(19) 18­0529­S1 COMMUNICATIONS FROM THE CITY ADMINISTRATIVE OFFICER (CAO) and CITY ATTORNEY relative to grant funding from the California Victim Compensation Board (CalVCB) and Government Claims Board, and the County of Los Angeles (County) for the Joint Powers of Verification Unit (JPVU), to provide claims verification and reimbursement for victims of certain violent crimes and related program expenses. Friday A. COMMUNICATION FROM - May 17, 2024 - THE CAO PAGE 22 (19) 18­0529­S1 COMMUNICATIONS FROM THE CITY ADMINISTRATIVE OFFICER (CAO) and CITY ATTORNEY relative to grant funding from the California Victim Compensation Board (CalVCB) and Government Claims Board, and the County of Los Angeles (County) for the Joint Powers of Verification Unit (JPVU), to provide claims verification and reimbursement for victims of certain violent crimes and related program expenses. A. COMMUNICATION FROM THE CAO Recommendations for Council action, SUBJECT TO THE APPROVAL OF THE MAYOR: 1. AUTHORIZE the City Attorney, or designee, to: a. Accept the accompanying grant sub­award between the City, CalVCB, and the County. b. Execute said grant award agreement from the CalVCB and Government Claims Board, County, and City Attorney’s Office, subject to the approval of the City Attorney as to form. c. Accept the grant award in the amount of $776,407 for the continued support of the JPVU for the period from July 1, 2023 to June 30, 2024. 2. AUTHORIZE the Controller to: a. Establish a receivable within Fund No. 368/12 for the JPVU Program in the amount of $776,407. b. Establish a new appropriation account within Fund No. 368/12 as follows: Account No. 12Y511 ­ Fiscal Year (FY) 2023­24 JPVU in the amount of $776,407. c. Transfer $595,241 from Fund No. 368/12, Account No. 12Y511, to Fund No. 100/12, Account No. 001010, Salaries­General for grant­related salary expenses. d. Upon receipt of grant funds and approval of grant expenses, transfer up to $172,000 from Fund No. 368/12, Account No. 12Y511 to Fund No. 100/12, Revenue Source Code 5346, Related Cost Reimbursement from Grants. Friday - May 17, 2024 - PAGE 23 c. Transfer $595,241 from Fund No. 368/12, Account No. 12Y511, to Fund No. 100/12, Account No. 001010, Salaries­General for grant­related salary expenses. d. Upon receipt of grant funds and approval of grant expenses, transfer up to $172,000 from Fund No. 368/12, Account No. 12Y511 to Fund No. 100/12, Revenue Source Code 5346, Related Cost Reimbursement from Grants. e. Upon receipt of grant funds and approval of grant expenses, transfer up to $1,812 from Fund No. 368/12, Account No. 12Y511 – FY 2023­24 JPVU, to Fund No. 100/12, Revenue Source Code 5427, Reimbursement from Grants. 3. AUTHORIZE the City Attorney, or designee, to prepare Controller instructions for any necessary technical adjustments, subject to the approval of the CAO; and, AUTHORIZE the Controller to implement the instructions. B. COMMUNICATION FROM THE CITY ATTORNEY Recommendations for Council action, SUBJECT TO THE APPROVAL OF THE MAYOR: 1. AUTHORIZE the City Attorney, or designee, to: a. Accept and execute the grant award agreement in the amount of $776,407 for the continued funding in support of the JPVU from July 1, 2023 to June 30, 2024, subject toe the approval of the City Attorney as to form. b. Prepare Controller instructions for any necessary technical adjustments, subject to the approval of the CAO; and, instruct the Controller to implement the instructions. 2. AUTHORIZE the Controller to: a. Establish a receivable within Fund No. 368 in the amount of $776,407 from the CalVCB, Government Claims Board, and the County. b. Establish a new appropriation account within Fund No. 368 as follows: Account No. 12Y511 ­ JPVU FY 2024 ­ $776,407. Friday - May 17, 2024 - PAGE 24 a. Establish a receivable within Fund No. 368 in the amount of $776,407 from the CalVCB, Government Claims Board, and the County. b. Establish a new appropriation account within Fund No. 368 as follows: Account No. 12Y511 ­ JPVU FY 2024 ­ $776,407. c. Upon receipt of grant funds and approval of grant expenses, transfer up to $595,241 from Fund No. 368/12, Account No. 12Y511 – JPVU, to Fund No. 100/12, Account No. 001010 – Salaries General, as reimbursement for City Attorney salary expenses of the eight Resolution Authorities. d. Upon receipt of grant funds and approval of grant expenses, transfer up to $1,812 from Fund No. 368/12, Account No. 12Y511 – JPVU to Fund No. 100/12, Revenue Source Code 5427 – Reimbursement from Grants for salary expenses of two grant reimbursed Regular Authorities. e. Upon receipt of grant funds and approval of grant expenses, transfer up to $172,000 from Fund No. 368/12, Account No. 12Y511 – JVPU, to Fund No. 100/12, Revenue Source Code 5346 – Related Cost Reimbursement from Grants, as reimbursement for CIty Attorney fringe benefits to the JPVU Program. Fiscal Impact Statement: The CAO and City Attorney report that the total cost of the JPVU is $965,743, of which $776,407 will be reimbursed by the CalVCB and Government Claims Board, and the County for salaries, partial related costs, training and expenses. Funding for the remaining fringe and related costs (CAP 41) of $189,336 is included in the City Attorney’s 2023­24 Adopted Budget. There is no General Fund impact, and the recommendations contained in the April 19, 2024 CAO report, attached to the Council file, are in compliance with the City's Financial Policies in that budgeted appropriations will be balanced against grant receipts. Financial Policies Statement: The CAO reports that the City’s Financial Policies require that the City pursue Federal, State, and private grants, but strictly limit the financial support of these programs to avoid commitments that continue beyond available funding. The recommendations contained in the April 19, 2024 CAO report, attached to the Council file, are in compliance with the City’s Financial Policies in that proposed funding is balanced against grant revenue approved by Council actions and from Friday Federal and State - May 17,receipts. grant 2024 - All funding is subject to PAGE 25 the availability of grant funds and determinations by Mayor and Council. Policies in that budgeted appropriations will be balanced against grant receipts. Financial Policies Statement: The CAO reports that the City’s Financial Policies require that the City pursue Federal, State, and private grants, but strictly limit the financial support of these programs to avoid commitments that continue beyond available funding. The recommendations contained in the April 19, 2024 CAO report, attached to the Council file, are in compliance with the City’s Financial Policies in that proposed funding is balanced against grant revenue approved by Council actions and from Federal and State grant receipts. All funding is subject to the availability of grant funds and determinations by Mayor and Council.