City Council

(26) 23­0690 PUBLIC SAFETY and PERSONNEL, AUDITS, AND HIRING COMMITTEES’ REPORT relative to the Fiscal Year (FY) 2023 Urban Areas Security Initiative (UASI) grant application. Recommendations for Council action, SUBJECT TO THE APPROVAL OF THE MAYOR: 1. AUTHORIZE the Mayor, or designee, to: a. Accept on behalf of the City and the Los Angeles/Long Beach Urban Area, the FY 2023 UASI Grant in the amount of Friday - June 21, 2024from $53,932,030.00 - the California Governor’s PAGE 26Office of Emergency Services (OES), for a performance period of Areas Security Initiative (UASI) grant application. Recommendations for Council action, SUBJECT TO THE APPROVAL OF THE MAYOR: 1. AUTHORIZE the Mayor, or designee, to: a. Accept on behalf of the City and the Los Angeles/Long Beach Urban Area, the FY 2023 UASI Grant in the amount of $53,932,030.00 from the California Governor’s Office of Emergency Services (OES), for a performance period of September 1, 2023 to May 31, 2026. b. Submit to the grantor on behalf of the City and the Los Angeles/Long Beach Urban Area, requests for the drawdown of funds for payment or reimbursements of City and partner jurisdiction funds expended for approved grant purposes. c. Execute sub­recipient contracts, subject to the approval of the City Attorney as to form, for the distribution of the FY23 UASI grant funds, for a term of up to 33 months within the applicable performance period with the Los Angeles/Long Beach Urban Area partner jurisdictions including: Alhambra, Beverly Hills, Burbank, El Segundo, Glendale, Inglewood, Long Beach, Monterey Park, Pasadena, San Fernando, Santa Monica, South Pasadena, Torrance, and the County of Los Angeles, consistent with the approved grant budgets and in accordance with the Performance Agreement, included as Attachment 7 of the May 24, 2024 City Administrative Officer (CAO) report, attached to the Council file. d. Execute a Memoranda of Agreement, subject to the approval of the City Attorney as to form, for the distribution of the FY23 UASI grant funds, for a term of 33 months with the Los Angeles World Airports (LAWA) and the City of Los Angeles Harbor Department (Port of Los Angeles) consistent with the approved grant budgets. e. Release Request for Proposals, evaluate proposals, and negotiate contracts for the purchase of approved equipment, training, exercise, and planning items, including consulting services, with the assistance of General Managers of affected City departments, as detailed in the FY 2023 UASI budget. f. Execute on behalf of the City, the contracts referenced in Attachment 6 of the May 24, 2024 CAO report, attached to the Council file, for a term of up to 33 months within the applicable performance period, subject to the approval of the City Attorney as to form. Friday - June 21, 2024 - PAGE 27 negotiate contracts for the purchase of approved equipment, training, exercise, and planning items, including consulting services, with the assistance of General Managers of affected City departments, as detailed in the FY 2023 UASI budget. f. Execute on behalf of the City, the contracts referenced in Attachment 6 of the May 24, 2024 CAO report, attached to the Council file, for a term of up to 33 months within the applicable performance period, subject to the approval of the City Attorney as to form. g. Negotiate and execute a contract with a vendor to assist the Mayor’s Office grant, contract and/or fiscal teams, for a term up to 24 months, within the grant performance period, in an amount not to exceed $100,000, subject to the approval of the City Attorney as to form. h. Receive, deposit into, and disburse from a new FY23 UASI Homeland Security Grant Fund, the grant funds from the FY23 UASI grant award. 2. AUTHORIZE Resolution Position Authority for two grant­funded sworn positions for the Los Angeles Fire Department for FY 2023­ 24 and subsequent FYs, one for the Joint Regional Intelligence Center and one for the Regional Training Group: a. Class Code 2142­2 ­ Fire Captain II: one position b. Class Code 2152 – Fire Battalion Chief: one position 3. AUTHORIZE Resolution Position Authority for the following positions in the Los Angeles Police Department for FY 2023­24 and subsequent FYs: a. Civilian Crime and Intelligence Analyst I: one position b. Domestic Violence Extremism Intelligence Analyst (Crime and Intelligence Analyst I): one position c. Intelligence Analyst I (Crime and Intelligence Analyst I): one position 4. AUTHORIZE the Controller to: a. Establish a new interest­bearing fund entitled FY23 UASI Homeland Security Grant Fund, and create a receivable in said Fund in the amount of $53,932,030 for the FY23 UASI grant. Friday - June 21, 2024 - PAGE 28 c. Intelligence Analyst I (Crime and Intelligence Analyst I): one position 4. AUTHORIZE the Controller to: a. Establish a new interest­bearing fund entitled FY23 UASI Homeland Security Grant Fund, and create a receivable in said Fund in the amount of $53,932,030 for the FY23 UASI grant. b. E x p e n d a n d r e c e i v e f u n d s u p o n p r e s e n t a t i o n o f documentation and proper demand by the Mayor’s Office of Public Safety to reimburse City departments and the Los Angeles/Long Beach Urban Area participants for approved FY23 UASI Homeland Security grant purchases. c. Transfer funds between appropriation accounts upon request by the Mayor’s Office, pursuant to modifications of the grant approved by the grantor. 5. ADOPT the FY23 UASI Grant Budget, included as Attachment 3 of the Mayor’s report dated February 21, 2024, attached to the Council file; and, AUTHORIZE the Mayor to create new appropriation accounts within the new FY23 UASI Homeland Security Grant Fund No. XXX for the FY 2023 UASI Grant in the total amount of $53,932,030, as detailed in Recommendation No. 5 contained in said CAO report dated May 24, 2024. 6. TRANSFER appropriations in the total amount of $2,286,348.25 from FY 2023 UASI Homeland Security Grant Fund No. XXX/46, to the General Fund to reimburse the General Fund for FY 2023 UASI, as detailed in Recommendation No. 6 contained in said CAO report dated May 24, 2024. 7. AUTHORIZE the Controller to: a. Transfer up to $281,877.90 from Fund No. XXX, Account No. 46Y299 to the General Fund, Department No. 38, Revenue Source Code No. 5346, for reimbursement of grant­ funded fringe benefits. b. Transfer up to $50,656.62 from Fund No. XXX, Account No.46Y299 to the General Fund, Department No. 70, Revenue Source Code No. 5346, for reimbursement of grant­funded fringe benefits. 8. INSTRUCT the City Clerk to: Friday - June 21, a. Execute the2024 - following actions relativePAGE 29FY 2023 to the Revenue Source Code No. 5346, for reimbursement of grant­ funded fringe benefits. b. Transfer up to $50,656.62 from Fund No. XXX, Account No.46Y299 to the General Fund, Department No. 70, Revenue Source Code No. 5346, for reimbursement of grant­funded fringe benefits. 8. INSTRUCT the City Clerk to: a. Execute the following actions relative to the FY 2023 UASI grant on the City Council agenda on July 1, 2024, or the first meeting day thereafter: i. Transfer appropriations from FY 2023 UASI Grant Fund No. XXX/46, Account No. 46Y970 in the amount of $104,813.00, to Account 46A170 to Fund No. 100/70, Account No. 1010, Salaries for reimbursement of grant­related expenditures. ii. Transfer appropriations from FY 2023 UASI Grant Fund No. XXX/46, Account No. 46Y970 in the amount of $16,071.35, to Account 46A170 to Fund No. 100/70, Account 1090, Overtime for reimbursement of grant­related expenditures. b. Execute the following actions relative to the FY 2023 UASI grant on the City Council agenda on July 1, 2025, or the first meeting day thereafter: i. Transfer appropriations from FY 2023 UASI Grant Fund No. XXX/46, Account No. 46Y970 in the amount of $42,656.50, to Account 46C170 to Fund No. 100/70, Account No. 1010, Salaries for reimbursement of grant­related expenditures. ii. Transfer appropriations from FY 2023 UASI Grant Fund No. XXX/46, Account No. 46Y970 in the amount of $14,375.00, to Account 46C170 to Fund No. 100/70, Account No. 1090, Overtime for reimbursement of grant­related expenditures. 9. AUTHORIZE the Controller to transfer cash from Fund XXX/46 to reimburse the General Fund, on an as­needed basis, upon presentation of proper documentation from City departments, subject to the approval of the Mayor. 10. AUTHORIZE the Mayor, or designee, to prepare Controller Friday - June instructions 21, technical for any 2024 - adjustments, subjectPAGE 30 of the to approval CAO; and, AUTHORIZE the Controller to implement the instructions. No. 100/70, Account No. 1090, Overtime for reimbursement of grant­related expenditures. 9. AUTHORIZE the Controller to transfer cash from Fund XXX/46 to reimburse the General Fund, on an as­needed basis, upon presentation of proper documentation from City departments, subject to the approval of the Mayor. 10. AUTHORIZE the Mayor, or designee, to prepare Controller instructions for any technical adjustments, subject to approval of the CAO; and, AUTHORIZE the Controller to implement the instructions. Fiscal Impact Statement: The CAO reports that approval of the recommendations contained in the May 24, 2024 CAO report, attached to the Council file, will have no additional impact to the General Fund and will provide a total allocation of $53,932,030 to various City departments and the Los Angeles/Long Beach Urban Area Partner Jurisdictions from the FY 2023 Urban Areas Security Initiative grant award. No matching funds are required for this grant. Financial Policies Statement: The CAO reports that the recommendations provided in said report are in compliance with the City’s Financial Policies in that all grant­eligible costs are fully funded by grant funds.