City Council

H. APPROVAL OF FIVE-YEAR LEASE AGREEMENT WITH CANON USA,\nINCORPORATED FOR CANON IF-C5140 COPIER IN THE AMOUNT OF\n$3,625.80 ANNUALLY\nThe San Gabriel Fire Department relies on a multifunction copier to support\ndaily administrative operations, including report generation, training materials,\ninspections, and interdepartmental communications. The Department’s current\ncopier is operating under an expired lease agreement with Canon USA that is\non a month-to-month lease. To ensure continuity of service and updated\nequipment, staff evaluated replacement options and determined that entering\ninto a new lease with Canon USA for a Canon iF-c5140 copier would best meet\nthe Department’s operational needs. The estimated annual cost of the\nproposed lease agreement is $3,625.80, compared to approximately $2,983.80\nunder the existing agreement. Funds are available within the Fire Department’s\nadopted Fiscal Year 2025-2026 operational budget (Acct No. 121-761-00-22-\n000) to cover the increased cost with no additional budget appropriation\nrequired.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council waive the formal competitive bidding\nprocedure consistent with Municipal Code Section 34.35(8) and authorize the\nFire Chief to enter a new lease in the amount of $302.15 per month, ($3,625.80\nannually), with Canon USA, Incorporated for a period of five-years.