City Council

(59)\n21-1015-S15\nPUBLIC SAFETY and BUDGET AND FINANCE COMMITTEES’\nREPORT relative to a grant application and award from the California\nGovernor’s Office of Emergency Services (Cal OES) Homeland\nSecurity and Emergency Management (HSEM) – Fiscal Year (FY)\n2024-25 State and Local Cybersecurity Grant Program (SLCGP).\nRecommendations for Council action, SUBJECT TO THE APPROVAL\nOF THE MAYOR:\n1. AUTHORIZE the Mayor’s Office of Public Safety and the\nGeneral Manager, Information Technology Agency (ITA), or\ndesignee, to prepare and submit the grant application for the\nCal OES HSEM – SLGP – FY 2024-25 proposal.\n2. REQUEST the Mayor’s Office of Public Safety and INSTRUCT\nthe General Manager, ITA, or designee, upon notification from\nthe grantor, to report back if the City is awarded the grant, to\nrequest authority to accept the grant award; and, to request\napproval for any related actions to implement the grant award.\n3. AUTHORIZE the Mayor, or designee, to:\na. Accept the FY 2024 SLCGP grant in the amount of\n$250,000 from the Cal OES for the period effective from\nDecember 1, 2024 through December 31, 2026.\nb. Execute the Grant Award Agreement on behalf of the City\nand submit any other necessary agreements and\ndocuments relative to the grant award, subject to the\napproval of the City Attorney as to form.\nc. Approve the FY 2024 SLCGP budget and authorize the\nMayor's Office of Public Safety to expend the grant in\naccordance with the approved budget.\nd. Submit to the grantor on behalf of the City requests for\ndrawdown of funds for payment of reimbursements of the\nCity funds expended for approved grant purposes.\ne. Receive, deposit into, and disburse from a new SLCGP\nFund, the grant funds from the FY 2024 SLCGP grant\naward.\n4. AUTHORIZE the Controller to:\na. Establish a new interest-bearing fund entitled “Fiscal Year\n2024 State and Local Cybersecurity Grant Program”, and\ncreate a receivable in the Fund in the amount of $250,000\nfor the FY 2024 SLCGP grant.\nb. Expend and receive funds upon presentation of\ndocumentation and proper demand by the Mayor’s Office\nof Public Safety to reimburse City departments for\napproved FY 2024 SLCGP grant purchases.\nc. Transfer funds between appropriation accounts upon\nrequest by the Mayor, pursuant to modifications of the\ngrant approved by the grantor.\n5. ADOPT the below FY 2024 SLCGP Grant Budget in the total\namount of $250,000, and authorize the Mayor to create new\nappropriation accounts within the new FY 2024 SLCGP Grant\nFund No. XXX as follows:\na. Appropriation Account No. 46C932 – ITA Grant Allocation;\nAmount: $237,500\nb. Appropriation Account No. 46C146 – Mayor’s Office\nSalaries; Amount: $8,486\nc. Appropriation Account No. 46C299 – Reimbursement of\nGeneral Fund Costs; Amount: $4,014\n6. TRANSFER appropriations from FY 2024 SLCGP Grant Fund\nNo. XXX/46, to the General Fund to reimburse the General\nFund for FY 2024 SLCGP as follows:\nFrom:\nFund No. XXX/46, Account No. 46C146 – Mayor’s Office\nSalaries; Amount: $8,486\nTo:\nFund No.100/46, Account No. 001020 – Grant Reimbursed\nSalaries; Amount: $8,486\n7. AUTHORIZE the Controller to transfer up to $4,014 from Fund\nNo. XXX, Account No. 46C299, to the General Fund,\nDepartment No. 46, Revenue Source Code No. 5346, for\nreimbursement of grant-funded fringe benefits.\n8. AUTHORIZE the Controller to transfer cash from Fund No.\nXXX/46 to reimburse the General Fund, on an as-needed basis,\nupon presentation of proper documentation from City\ndepartments, subject to the approval of the Mayor’s Office of\nPublic Safety.\n9. AUTHORIZE the Mayor, or designee, to prepare Controller\ninstructions for any technical adjustments, subject to approval of\nthe City Administrative Officer (CAO); and, AUTHORIZE the\nController to implement the instructions.\nFiscal Impact Statement: The CAO reports that approval of the\nrecommendations in the report will not result in a General Fund\nimpact. No matching funds are required for this funding opportunity.\nHowever, upon notification of a grant award, a reassessment on the\nGeneral Fund impact should be completed as it relates to either lower\nthan requested grant award amounts, verification of local match\nrequirements, or front-funding for grants on a reimbursement basis.\nFinancial Policies Statement: The CAO reports that the\nrecommendations in the report comply with the City’s Financial\nPolicies.