City Council

G. AWARD A PROFESSIONAL SERVICES AGREEMENT TO BALFOUR BEATTY INFRASTRUCTURE, INCORPORATED FOR SAN GABRIEL RAILROAD TRENCH MAINTENANCE SERVICES IN THE AMOUNT OF $108,000, WHICH INCLUDES A 20% CONTINGENCY [RESOLUTION NO. 26-35] As part of the 2011 agreement for the construction, operation and maintenance of the 2.25 mile San Gabriel Trench Grade-Separation Project between the Union Pacific Railroad Company, Alameda Corridor-East Construction Authority the City is responsible for all maintenance, repair, replacement and improvements to the rail corridor support structures and overhead grade- separated structures. This includes the bridges at Ramona Street, Mission Road, Del Mar Avenue, and San Gabriel Boulevard, as well as abetment of vegetation, trash and graffiti. Due to the specialized nature and knowledge involved with these activities, including the permitting, flagging, and railroad coordination involved, the City has historically contracted these services using Proposition C funds. California Environmental Quality Act (CEQA) Determination: The proposed action is exempt from the CEQA pursuant to CEQA Guidelines Section 15301 (Existing Facilities). The Agreement provides for routine trench maintenance activities, including inspections, repairs, and upkeep of existing structures and facilities, with no expansion of use or physical alteration of the trench beyond its existing condition. Therefore, the project qualifies for a Class 1 categorical exemption, and no further environmental review is required. Recommended Action: Staff recommends that the City Council: 1. Approve the award of a two-year Professional Services Agreement with Balfour Beatty Infrastructure, Incorporated, with the option to extend the Agreement for up to three additional one-year periods, with all future fiscal years subject to an annual Consumer Price Index adjustment; and 2. Authorize the City Manager to execute a purchase order for $90,000, and a potential 20% contingency purchase order of up to $18,000, with future years adjusted by Consumer Price Index; and 3. Adopt Resolution No. 26-35 authorizing the appropriation adjustment of $48,000 from Proposition C Fund to account 181-800-49-22-542.