City Council

18. AWARD CONTRACT: LANDSCAPE MAINTENANCE SERVICES FOR VARIOUS CITY\nPROPERTIES – F2M23-32, RFP2M23-6, C2M23-40, M2M23-87\nIn March of 2023, staff released a Request for Proposals (RFP2M23-6), requesting\nlandscaping maintenance services for the maintenance of various landscaped areas\nthroughout the City of Alhambra, including the downtown area, Auto Row, various park\nsites, City Hall, Police Department, Library, Freeway off-ramps, Public Works & Utilities\nDepartment Facilities, and Parking Structures. Six proposals were submitted, and a\ncommittee comprised of representatives from Parks & Recreation, Public Works and the\nUtilities Department evaluated the proposals and ranked them based on various factors\nfrom experience, to price, to references. After a lengthy review process, staff agreed\nParkwood Landscape Maintenance Inc. is the most professional, qualified, and best priced\nproposal. Under the new proposal, Parkwood will increase their field staffing level by three\nfull time employees to better serve the City and provide a more consistent and improved\nlevel of service. Parkwood Landscape Maintenance Inc. proposes to provide landscaping\nmaintenance services to City facilities at an amount not to exceed $465,660.00. After\ncompletion of the third year, Parkwood may submit for a one-time cost adjustment per the\nCPI index, limited to no more than 5%. As such, staff recommends awarding a two-year\ncontract with an option for 1 two-year and 1 one-year contract extension periods to\nParkwood Landscape Maintenance Inc., effective July 1, 2023.\nRecommended Action: City Council award a two-year contract, subject to final\nlanguage approval by the City Manager and City Attorney, to Parkwood Landscape\nMaintenance Inc. for landscape maintenance services for City Hall, Police Department,\nLibrary, Public Works and Utilities Department facilities in an amount not to exceed\n$465,660 commencing July 1, 2023 through June 30, 2025, the contract provides for a\ntwo-year contract period with an option for one two-year contract extension and an\nadditional one-year contract extension period; authorize the City Manager to execute the\nextensions if the services are satisfactory; direct the Finance Director to appropriate funds\nin the amounts outlined in the May 22, 2023 report by the Director of Parks & Recreation;\nand, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-87)\n10\n5-22-23