City Council

22. AWARD CONTRACT: DESIGN, CONSTRUCTION & DECORATION OF THE 2024-2028\nTOURNAMENT OF ROSES PARADE FLOATS – F2M23-33, RFP2M23-9, C2M23-42,\nM2M23-90\nOn March 13, 2023, City Council authorized the circulation of a Request for Proposals for\ndesign, construction and decoration of the 2024-2028 Tournament of Roses Parade floats.\nStaff issued a Request for Proposal on March 14, 2023. Three professional commercial\nfloat builders received the Request for Proposals. Two float builders chose not to\nparticipate in the bidding process. The sole bidder is the Phoenix Decorating Company.\nAdditionally, Phoenix Decorating Company submitted three renderings of possible float\noptions and cost for each float option for the City’s 2024 float to City Arts and Cultural\nEvents Committee to review. The Committee has reviewed the three options and\nrecommended the “Dragon Music” rendering. The cost for the City’s participation in the\n2024 parade includes the float’s design, construction, decoration, and operation. The\nfunds used are from the Art in Public Places fund and are restricted to art projects such\nas the Rose Parade Float.\nRecommended Action: City Council appropriate funds from the Art in Public Places\nFund for the City’s participation in the 2024-2028 Tournament of Roses Parade, which\nincludes the design, construction, decoration and operation of the float; approve an\nagreement, subject to final language approval by the City Manager and City Attorney, by\nand between the City of Alhambra and Phoenix Decorating Company for oversight,\nbuilding, and execution of the float in an amount not to exceed $130,216 in 2024,\n$136,726.80 in 2025, $143,563.14 in year 2026, $150.741.30 in 2027 and $158,278.36 in\n2028; and, direct staff to undertake the steps necessary to finalize the City Council’s\naction. (M2M23-90)