City Council

10. AWARD CONTRACT: SIX COPIERS/PRINT PRINTERS AND ONE FAX FINISHER –\nF2M23-6B, C2M23-75, M2M23-160\nThe City, in September 2018, entered into a 5-year lease for Image IV Systems, Inc.\ncopiers located in the Alhambra Library. The current lease expires on September 20,\n2023. The Library Department has the opportunity to piggyback on a cooperative purchase\nagreement with the Association of Education Purchasing Agencies (AEPA) contract\nIFB#017-B for all-inclusive copy/print services excluding paper and staples, and the lease\nand maintenance of six Konica Minolta Bizhub 300i units. The contract is for a term of 60\nmonths. Per the Alhambra Municipal Code 3.36.080(B)(3), bidding exemption is\nauthorized, and the City may “piggyback” onto an existing contract of a government entity.\nStaff has reviewed the specifications for equipment manufactured and distributed by\nImage IV Systems and finds Konica Minolta Bizhub 300i units most appropriate for the\nCity’s needs. The new five-year monthly lease is $509.00 per month (excluding applicable\nsales taxes) totaling 30,590.00 for six new multi-function copiers/printers with excess per\ncopy for color and black/white. The lease price includes expendable supplies (excluding\npaper and staples) and maintenance.\nRecommended Action: City Council authorize the Library Director to enter into a\nfive-year lease agreement with Image IV Systems, Inc. for six copiers/printers and one fax\nfinisher to replace six existing copiers/printers and one fax finisher for a total of $30,590.00\n5\n9-11-23\n(excluding applicable sales taxes); and, direct staff to take the steps necessary to finalize\nthe Council's action. (M2M23-160)