Alhambra — 2023-09-11

CITY CLERK\n8\n9-11-23

1. 2023 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) UPDATE –\nF2M23-16\nMs. Steph Wong, Senior Management Analyst for the SGVCOG, will provide an update\npresentation to the City Council regarding the SGVCOG’s programs, accomplishments,\nand goals for the coming year.\nRecommended Action: City Council receive and file this informational report.

10. AWARD CONTRACT: SIX COPIERS/PRINT PRINTERS AND ONE FAX FINISHER –\nF2M23-6B, C2M23-75, M2M23-160\nThe City, in September 2018, entered into a 5-year lease for Image IV Systems, Inc.\ncopiers located in the Alhambra Library. The current lease expires on September 20,\n2023. The Library Department has the opportunity to piggyback on a cooperative purchase\nagreement with the Association of Education Purchasing Agencies (AEPA) contract\nIFB#017-B for all-inclusive copy/print services excluding paper and staples, and the lease\nand maintenance of six Konica Minolta Bizhub 300i units. The contract is for a term of 60\nmonths. Per the Alhambra Municipal Code 3.36.080(B)(3), bidding exemption is\nauthorized, and the City may “piggyback” onto an existing contract of a government entity.\nStaff has reviewed the specifications for equipment manufactured and distributed by\nImage IV Systems and finds Konica Minolta Bizhub 300i units most appropriate for the\nCity’s needs. The new five-year monthly lease is $509.00 per month (excluding applicable\nsales taxes) totaling 30,590.00 for six new multi-function copiers/printers with excess per\ncopy for color and black/white. The lease price includes expendable supplies (excluding\npaper and staples) and maintenance.\nRecommended Action: City Council authorize the Library Director to enter into a\nfive-year lease agreement with Image IV Systems, Inc. for six copiers/printers and one fax\nfinisher to replace six existing copiers/printers and one fax finisher for a total of $30,590.00\n5\n9-11-23\n(excluding applicable sales taxes); and, direct staff to take the steps necessary to finalize\nthe Council's action. (M2M23-160)

11. CONTRACT AMENDMENT: ENVIRONMENTAL SCIENCE ASSOCIATES – F2M22-65,\nC2M23-64, M2M23-161\nOn July 24, 2023, Environmental Science Associates was awarded a contract to provide\nthe Professional California Environmental Quality Act (CEQA) for the Alhambra\nCommunity Center. This amendment is necessary to implement an Environmental Impact\nReport (“EIR”) to CEQA requirements. The original agreement was for a mitigated\nnegative declaration path to a final CEQA determination. The EIR process will take\napproximately 1,000 additional professional hours, extend the entitlement schedule, and\ncost $215,219 in fees. ESA’s additional work product includes: preparing a Notice of\nPreparation and public scoping; preparing for and attend a public scoping meeting;\npreparing the EIR which analyzes the project’s potential environmental impacts; creating\na comprehensive set of project objectives within the Project Description and to identifying\nalternatives to the Project; submitting the EIR for public review; reviewing and responding\nto all public comments; preparing the final EIR; preparing Findings of Fact and Statement\nof Overriding Considerations; and, preparing the EIR’s Notice of Determination.\nRecommended Action: City Council approve an amendment, subject to final\nlanguage approval by the City Manager and City Attorney, to the agreement with\nEnvironmental Science Associates (Contract No. C2M23-64) for an additional $215,219\nin an amount not to exceed $360,219; and, direct staff to undertake the steps to finalize\nCouncil’s action. (M2M23-161)

12. ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – TRAFFIC RECORDS\nIMPROVEMENT PROJECT – F2M23-18, M2M23-162\nThe goal of the Office of Traffic Safety and Selective Traffic Records Improvement Project\n(TRIP) is to assist the Alhambra Police Department in increasing its contribution to the\nOffice of Traffic Safety’s goal of improving overall roadway safety by providing accurate\nand timely data that roadway engineering improvements and traffic safety enforcement\noperations rely on. The Alhambra Police Department intends to utilize funding for the TRIP\nto upgrade an existing electronic collision reporting program to the latest version available\nthat includes the capability of exporting complete collision report records to the California\nHighway Patrol’s Statewide Integrated Traffic Records System. The TRIP will allow the\nPolice Department to go paperless and save staff time needed to print and send physical\ncopies of the required reports, as mandated by the State of California. It will reduce the\ntime for statistical data to be available, which will allow for more timely identification of\nproblem areas, improving overall roadway safety.\nRecommended Action: City Council accept the Office of Traffic Safety (OTS) grant\nin the amount of $24,800; appropriate revenue and expenditure funds in the amount of\n$24,800; authorize the Chief of Police to enter into a contract with the Office of Traffic\nSafety for grant implementation; and, direct staff to undertake the steps necessary to\nfinalize Council’s action. (M2M23-162)\n6\n9-11-23

13. ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – PEDESTRIAN AND BICYCLE\nSAFETY PROGRAM – F2M23-18, M2M23-163\nThe goal of the Office of Traffic Safety and Pedestrian Bicycle Safety Program is to reduce\nthe number of individuals killed or injured from collisions involving pedestrians and\nbicyclists. The Alhambra Police Department intends to utilize Pedestrian and Bicycle\nSafety Program funding for various educational safety programs, including classroom\nlectures, bicycle rodeos, community events, presentations; training for local law\nenforcement; and for participation in programs such as National Walk to School Day,\nNational Bicycle Safety Month, National Pedestrian Safety Month and California’s\nPedestrian Safety Month.\nRecommended Action: City Council accept the Office of Traffic Safety (OTS) grant\nin the amount of $42,738; appropriate revenue and expenditure funds in the amount of\n$42,738; authorize the Chief of Police to enter into a contract with the Office of Traffic\nSafety for grant implementation; and, direct staff to undertake the steps necessary to\nfinalize Council’s action. (M2M23-163)

14. PERSONNEL ACTIONS – F2M23-2\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated September 11, 2023 showing the\nvarious appointments, classifications, salary changes, etc., since the last City Council\nmeeting.

15. DEMANDS - F2M23-1\nRecommended Action: City Council approve as submitted Final Check List (240799\nthru 240957) in the amount of $58,228.92 for the period ending July 3, 2023; Final Check\nList (241021 thru 241046) in the amount of $1,908,425.33 for the period ending July 6,\n2023 and Schedule of Wire Transfers in the amount of $3,339,064.29 for the week ending\nJune 30, 2023; Final Check List (240958 thru 241020) in the amount of $360,501.66 for\nthe period ending July 6, 2023; Final Check List (241047 thru 241126) in the amount of\n$1,824,463.32 for the period ending July 13, 2023 and Schedule of Wire Transfers in the\namount of $2,289,304.35 for the week ending July 7, 2023; Final Check List (241127 thru\n241159) in the amount of $98,762.27 for the period ending July 13, 2023; and Final Check\nList (241160 thru 241297) in the amount of $675,929.45 for the period ending July 20,\n2023.

2. HISTORIC PRESERVATION PROGRAM UPDATE – F2M20-51\nThe City of Alhambra is currently working with Historic Resources Group (HRG) and\nArchitectural Resources Group (ARG) on a citywide historic resources survey. Informed\nby the City’s historic context statement completed in 2022, the historic resources survey\nidentifies, records, and evaluates historic properties that were built prior to 1980. The\nsurvey will assist in the preservation and rehabilitation of historic resources and serve as\na planning tool. HRG’s Alexandra Perlman and ARG’s Mary Ringhoff will be presenting\nan update on the progress of the citywide historic resources survey and explain the next\nsteps as we transition into Phase 3, which will involve drafting a new ordinance. The\npresentation will provide a brief overview of the Historic Preservation Program, provide\ndetails on how the citywide historic resources survey was conducted, briefly explain the\ninitial draft findings, and explain how the survey will inform the creation of the ordinance\nin the next phase.\nRecommended Action: City Council receive and file this informational report.\n2\n9-11-23

3. LEGISLATIVE UPDATE ON SB 567 (DURAZO): TENANT PROTECTIONS – F2M23-7\nOn May 22, 2023, the City Council adopted an Urgency Ordinance (O2M23-4811)\nestablishing a temporary moratorium on certain “no fault” residential evictions due to a\nproperty owners’ intent to substantially remodel a tenant’s unit in the City of Alhambra.\nPursuant to the Ordinance, the City Council intended to provide additional time (through\nDecember 31, 2023) to study appropriate tenant protections for Alhambra, particularly\nsince the California Tenant Protection Act of 2019 (AB 1482) contains eviction exceptions\nfor demolishing or substantially remodeling a rental unit. After a tenancy is terminated for\nrehabilitation, an owner could raise rent on the newly-remodeled unit in excess of AB\n1482’s rent cap. In February 2023, citing similar loopholes in AB 1482, Senator Maria\nElena Durazo introduced SB 567, which adds requirements and restrictions for evictions\nrelated to substantial remodels. The bill, as amended, also includes other enhancements\nincluding further defining property owner, noticing requirements, and violation damages.\nStaff will provide the Council with an update on the provisions of SB 567 as it relates to\nsubstantial remodel evictions as well as the bill’s status in the California legislature.\nRecommended Action: City Council receive a report regarding state tenant\nprotections under SB 567 (Durazo) and provide any feedback or direction, as deemed\nappropriate, specific to Alhambra’s recent Temporary Moratorium on “no fault” evictions\ndue to substantial remodels and the permanent protections as established under the\nDurazo bill.\nCONSENT AGENDA (Item Nos. 4 – 15)\nAll items listed under the Consent Agenda are considered by the City Council to be routine and\nwill be enacted by one motion unless a citizen or Council member requests otherwise; in which\ncase, the item will be removed for separate consideration.

4. APPROVE CITY COUNCIL APPOINTMENTS – F2M23-62, M2M23-156\nAt the August 28, 2023 Council meeting, the City Council reorganized – meaning the\noffices of Mayor and Vice Mayor were rotated. After each reorganization of the Council,\nstaff submits a list of the City Council’s appointments to external boards/commissions for\napproval to ensure the appointments stay current and to ensure that any adjustments are\nmade, if needed.\nRecommended Action: City Council vote to approve the City Council appointments\nto various external boards/commissions; and, direct staff to undertake the steps necessary\nto finalize Council’s action. (M2M23-156)

5. NOTICE INVITING BIDS: POOL DECK COATING AT THE ALHAMBRA AND\nGRANADA PARK POOLS – F2M23-65, N2M23-109\nThe pool decks at Alhambra and Granada Park are showing increased wear and tear. As\nsuch, the current pool decks have been increasingly difficult to repair and maintain.\nSpecifications and bid documentation have been completed for the Alhambra and\nGranada Park Pool Deck Project. The project will be funded with American Rescue Plan\n3\n9-11-23\nAct (ARPA) funds. The project bids are due no later than 10:30 a.m. on October 26, 2023,\nin the office of the City Clerk and will be opened at 11:00 a.m. that same day.\nRecommended Action: City Council authorize staff to circulate a Notice Inviting Bids\nto prospective contractors for the Alhambra and Granada Park Pools Deck Coating\nProject; and, direct staff to undertake the steps necessary to finalize Council’s action.

6. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE\nWATER MAIN REPLACEMENT PROJECT ON MARENGO AVENUE – F2M23-66,\nRFP2M23-23\nThe 10-inch cast iron water main on Marengo Avenue between Grand Avenue and\nAlhambra Road was installed in 1966. This segment of water main has history of breaks,\ncausing interruption of water service and damage to the road. Replacing the water main\nwould greatly improve flow, firefighting capabilities, and overall system reliability.\nRecommended Action: City Council approve the distribution of a Request for\nProposals for Professional Engineering Design Services for the Water Main Replacement\nProject on Marengo Avenue, with proposals due no later than 4:00 p.m. on Thursday,\nOctober 5, 2023.

7. NOTICE OF COMPLETION: SOUTH FIRST STREET PARKING STRUCTURE\nELEVATOR MODERNIZATION – F2M22-50, C2M22-37, M2M23-157\nOn June 27, 2022, the City Council awarded a contract to TK Elevator Company for the\nSouth First Street Parking Structure Elevator Modernization Project in the amount of\n$104,538.30. The project consisted of replacing mechanical and electrical components\nsuch as new power unit, elevator controller, new cab interior fan and lighting. Additionally,\nthe project included the installation of new vandal resistant call buttons and elevator inner\ndoor. A new phase II fire alarm recall was installed to meet current safety standards. This\nproject has been inspected by staff and all work has been completed in accordance with\nthe City’s requirements and specifications. As such, it would be appropriate for the City\nCouncil to accept this project as complete and instruct that the Notice of Completion be\nfiled with the County of Los Angeles Recorder’s Office.\nRecommended Action: City Council accept the work of TK Elevator Company for\nthe repair and modernization of the 80 S. First Street Parking Structure Elevator as\ncomplete in the amount of $104,538.30; direct the City Clerk to file a Notice of Completion\nwith the County of Los Angeles for recordation; instruct the Finance Director to release\nthe 5% retention 35 days from the date of recordation if no liens are filed; and, direct staff\nto undertake the steps necessary to finalize Council’s action. (M2M23-157)

8. NOTICE OF COMPLETION: ASSESSMENT AND REHABILITATION OF THE SEWER\nMAIN AT SEWER LIFT STATION NO. 3 – F2M22-27, C2M23-15, M2M23-158\nOn March 27, 2023, the City Council awarded a contract to Bonadiman Water Inc. for the\nRehabilitation of the Sewer Main at Sewer Lift Station No. 3 in the amount of $289,050.00.\nThere were no change orders authorized to complete the project. The project has been\n4\n9-11-23\ncompleted in accordance with the City requirements and specifications. As such, it would\nbe appropriate for the City Council to accept the project as complete and instruct the City\nClerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s\nOffice.\nRecommended Action: City Council accept the work of Bonadiman Water Inc. for\nthe Assessment and Rehabilitation of the Sewer Main at Sewer Lift Station No. 3 as\ncomplete in the amount of $289,050.00; direct the City Clerk to file a Notice of Completion\nwith the County of Los Angeles for recordation; release the five percent retention 35 days\nfrom the date of recordation if no liens are filed, and, direct staff to undertake the steps\nnecessary to finalize Council’s action. (M2M23-158)

9. AWARD CONTRACT: PROFESSIONAL DIGITAL SCANNING SERVICES PROJECT –\nF2M23-53, N2M23-74, C2M23-74, M2M23-159\nOn June 26, 2023 the City Council approved the distribution of a Notice Inviting Bids to\nqualified contractors for the City’s document digitization and conversion project. On\nAugust 3, 2023 total of three bids were submitted and opened by the City Clerk ranging\nfrom $362,787.36 (ARC Document Solutions, LLC) to $1,306,712.32 (Iron Mountain). Staff\nreviewed the bid submitted by ARC Document Solutions, LLC, and found it to be in\ncompliance and conformance with the project scope and specifications.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to ARC Document Solutions, LLC in the\namount of $362,787.36 for Professional Digital Scanning Services; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-159)