City Council

9. AWARD CONTRACT: PROFESSIONAL DIGITAL SCANNING SERVICES PROJECT –\nF2M23-53, N2M23-74, C2M23-74, M2M23-159\nOn June 26, 2023 the City Council approved the distribution of a Notice Inviting Bids to\nqualified contractors for the City’s document digitization and conversion project. On\nAugust 3, 2023 total of three bids were submitted and opened by the City Clerk ranging\nfrom $362,787.36 (ARC Document Solutions, LLC) to $1,306,712.32 (Iron Mountain). Staff\nreviewed the bid submitted by ARC Document Solutions, LLC, and found it to be in\ncompliance and conformance with the project scope and specifications.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to ARC Document Solutions, LLC in the\namount of $362,787.36 for Professional Digital Scanning Services; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-159)