City Council

E. Approval of Contract Modification for Self-Hosted Service and Migration to Laserfiche Cloud Services\nRecommended Action\nStaff recommends that the City Council:\n1. Authorize the City Manager to negotiate and execute a third modification to Agreement\n#9789 (CCS) in the amount of $156,037 with Compulink Management Center, Inc. dba\nLaserfiche for continued electronic document management and self-hosted services for\nthe Police Department. This will result in a 5-year amended agreement with a new total\namount not to exceed $518,251, with future year funding contingent on Council budget\napproval; and\n2. Authorize the City Manager to negotiate and execute a new (Software as a Service)\nSaaS Agreement with Compulink Management Center, Inc. dba Laserfiche for continued\nelectronic document management and cloud migration services for the Records &\nElection Services (City Clerk) and Community Development Departments. This\nrecommended agreement is made as an exception to the competitive bidding process\npursuant to Section 2.24.250 (g) and is for a 10-year agreement with a total amount not\nto exceed $839,000 with future year funding contingent on Council budget approval; and\n3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. Contract 9789 (CCS)\nb. Contract 9789 (CCS) Second Modification\nc. OAKS INITIATIVE FORM (2023)