Santa Monica — 2023-11-28

A. Request of the Human Services Commission to declare a Commissioner's seat vacant due to\nabsenteeism and lack of communication from the incumbent.\nStaff Report Printout

B. Request of Councilmember Torosis, Councilmember Zwick, and Mayor Davis to allocate $10,000 of\nCouncil discretionary funds for the Girl Central, Rockstar Kids, and Peace Camp community programs\noperated by local multi faith nonprofit Church in Ocean Park (CIOP). These programs seek to\nempower youth, particularly girls, children with disabilities, and economically disadvantaged youth,\nthrough a variety of programs that promote education, community building and leadership skills.\nStaff Report Printout\na. Discretionary Funds as of 11.20.23

C. Request of Mayor Pro Tem Negrete and Councilmembers Brock and Parra that the City Council\nallocate $5,000 of their Discretionary Funds to the Samohi Co-Ed Wrestling Team, a 501(c)(3). The\nfunding will be used to offset costs related to transportation, tournament fees, lodging for out-of-\ntown tournaments and equipment, thereby allowing all students on the team to participate in all\nactivities for the season.\nStaff Report Printout\na. Discretionary Funds as of 11.20.23

A. Commendation: Samohi Viking Marching Band\nStaff Report Printout

B. City Manager's Report\nStaff Report Printout

A. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Dennis Lettenmeier\nv. City of Santa Monica et al.; LASC Case No. 23SMCV01287

B. Consider appointment of unrepresented employee - Government Code §54957(b); City negotiator:\nMayor; Unrepresented employee: City Clerk/Interim City Clerk; conference with labor negotiator -\nGov. Code §54957.6; City negotiator: Mayor; Unrepresented employee: City Clerk/Interim City\nClerk. New Item Received. 11/22/2023\nThe following is the order of business for items to be heard no earlier than 7:00 p.m.

A. Award Bid and Contract to Vellutini Corporation for Replacement and Maintenance of Airport Runway\nLighting and Controls\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Sections 15301 (Existing Facilities),\nand 15302 (Replacement/Reconstruction) of the California Environmental Quality Act\n(CEQA) Guidelines.\n2. Award Bid #SP2496 to Vellutini Corporation (dba Royal Electric) for the replacement and\nmaintenance of Airport runway lighting and controls for the Public Works Department.\n3. Authorize the City Manager to negotiate and execute a contract with Vellutini\nCorporation, in an amount not to exceed $647,758, including a $58,887 contingency, for\nthe construction of the new lighting system.\n4. Authorize the Director of Public Works to issue any necessary change orders to complete\nadditional work within contract authority.\n5. Authorize the City Manager to negotiate and execute an agreement with Vellutini\nCorporation, in an amount not to exceed $150,000 for three years, with two additional\none-year renewal options in the amount of $100,000, to maintain and repair runway\nlighting and controls, on the same terms and conditions, for a total amount not to exceed\n$250,000 over a five-year period, with future year funding contingent on Council budget\napproval.\nStaff Report Printout\na. Oaks Initiative Form - Vellutini

B. Award Professional Services Contract to Enterprise Automation for SCADA Integration & On-Call\nResponse and Modification of CT #10613 (CCS) with Vertech for SCADA Integration Transition.\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15301 (Replacement or\nReconstruction) of the California Environmental Quality Act (CEQA) Guidelines.\n2. Award RFP #369 to Enterprise Automation, a California-based company, as the primary\nconsultant to provide professional services for Supervisory Control And Data Acquisition\n(SCADA) System Integration and On-Call Support\n3. Authorize the City Manager to negotiate and execute an agreement with Enterprise\nAutomation in an amount not to exceed $2,404,700 (including a 10% contingency) over a\nfive-year period with future year funding contingent on Council budget approval.\n4. Authorize the City Manager to negotiate and execute a fifth modification to agreement\n#10613 (CCS) in the amount of $240,600 with Vertech for SCADA integration transitional\nsupport services for the City’s water and wastewater infrastructure SCADA system. This\nwould result in a ten-year amended agreement with a new total amount not to exceed\n$1,000,000, with future year funding contingent on Council budget approval.\nStaff Report Printout\na. Attachment A - Jan 23, 2018 Staff Report - Vertech - CT 10613 (CCS)\nb. Attachment B - Mar 8, 2022 Staff Report - Vertech - CT 10613 (CCS) - Mod 2\nc. CT 10613 (CCS) - Vertech - Original Agreement\nd. CT 10613 (CCS) - Vertech - Mod 1\ne. CT 10613 (CCS) - Vertech - Mod 2\nf. CT 10613 (CCS) - Vertech - Mod 3\ng. CT 10613 (CCS) - Vertech - Mod 4\nh. Oaks Initiative Form - Enterprise Automation\ni. Oaks Initiative Form - Vertech

C. Award Bid to Burkhardt Custom for Provision and Installation of Fencing and Gate Access Controls\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15303 of the California\nEnvironmental Quality Act (CEQA) Guidelines.\n2. Award Bid #4462 to Burkhardt Custom for the provision and installation of fencing and\naccess controls for the Public Works Department.\n3. Authorize the City Manager to negotiate and execute an agreement with Burkhart\nCustom, for an amount not to exceed $480,000 over a five-year period, with future year\nfunding contingent on Council budget approval.\nStaff Report Printout\na. Oaks Initiative Form - Burkhardt Custom

D. Approval of Professional Services Agreement with Data Ticket for Administrative Citation Processing\nServices\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Award RFP #370 to Data Ticket, Inc. for administrative citation processing services for\nthe Community Development Department.\n3. Authorize the City Manager to negotiate and execute an agreement with Data Ticket,\nInc., in an amount not to exceed $214,000 over a five-year period with future year\nfunding contingent on Council budget approval.\nStaff Report Printout\na. Attachment A - Data Ticket, Inc. CSA #4449\nb. Attachment B - Data Ticket, Inc. CSA #4449 First Modification\nc. Attachment C - Data Ticket, Inc. CSA #4449 Second Modification\nd. Data Ticket, Inc. OAKS FY 23-24

E. Approval of Contract Modification for Self-Hosted Service and Migration to Laserfiche Cloud Services\nRecommended Action\nStaff recommends that the City Council:\n1. Authorize the City Manager to negotiate and execute a third modification to Agreement\n#9789 (CCS) in the amount of $156,037 with Compulink Management Center, Inc. dba\nLaserfiche for continued electronic document management and self-hosted services for\nthe Police Department. This will result in a 5-year amended agreement with a new total\namount not to exceed $518,251, with future year funding contingent on Council budget\napproval; and\n2. Authorize the City Manager to negotiate and execute a new (Software as a Service)\nSaaS Agreement with Compulink Management Center, Inc. dba Laserfiche for continued\nelectronic document management and cloud migration services for the Records &\nElection Services (City Clerk) and Community Development Departments. This\nrecommended agreement is made as an exception to the competitive bidding process\npursuant to Section 2.24.250 (g) and is for a 10-year agreement with a total amount not\nto exceed $839,000 with future year funding contingent on Council budget approval; and\n3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. Contract 9789 (CCS)\nb. Contract 9789 (CCS) Second Modification\nc. OAKS INITIATIVE FORM (2023)

F. Award Contract to GreenWealth for the Installation, Operation, and Maintenance of Designated Public\nElectric Vehicle Chargers\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities),\nSection 15302 (Replacement/Reconstruction), and Section 15303 (New Construction of\nSmall Structures) of the California Environmental Quality Act (CEQA) Guidelines.\n2. Award RFP #372 to GreenWealth Energy Solutions, Inc. for the installation, operation,\nand maintenance of designated public Electric Vehicle (EV) chargers for the Public Works\nDepartment.\n3. Authorize the City Manager to negotiate and execute an agreement with GreenWealth\nEnergy Solutions, Inc. for five years with three two-year renewal options at no cost to the\nCity.\nStaff Report Printout\na. Staff Report: Original ChargePoint Agreement (Web Link)\nb. EV Action Plan (Web Link)\nc. Staff Report: ChargePoint Agreement Modification (Web Link)\nd. Staff Report: EVgo Agreement (Web Link)\ne. Oaks Initiative Form - GreenWealth

G. Award Purchase Orders to Univar (Primary) and Brenntag Pacific, Inc. (Secondary) for Hydrogen\nPeroxide and to Hill Brothers Chemical Co. for Liquid Calcium Chloride\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities) of\nthe California Environmental Quality Act (CEQA) Guidelines.\n2. Award Bid #4465 to Univar Solutions USA Inc (Univar) as the primary vendor for the\npurchase of hydrogen peroxide and to Brenntag Pacific, Inc. (Brenntag) as the secondary\nvendor for the purchase of hydrogen peroxide and to Hill Brothers Chemical Co. for the\npurchase of liquid calcium chloride for the Public Works Department.\n3. Authorize the Procurement Manager to issue a purchase order with Univar for hydrogen\nperoxide for a total amount not to exceed $1,200,000 over a five-year period, with future\nyear funding contingent on Council budget approval.\n4. Authorize the Procurement Manager to issue a purchase order with Brenntag as the\nsecondary vendor for hydrogen peroxide for a total amount not to exceed $1,400,000\nover a five-year period, with future year funding contingent on Council budget approval.\n5. Authorize the Procurement Manager to issue a purchase order with Hill Brothers\nChemical Co. (Hill Brothers) for liquid calcium chloride for a total amount not to exceed\n$350,000 over a five-year period, with future year funding contingent on Council budget\napproval.\nStaff Report Printout\na. Oaks Initiative Form - Brenntag\nb. Oaks Initiative Form - Univar\nc. Oaks Initiative Form - Hill Brothers

H. Adoption of Resolution of the Santa Monica City Council Establishing the 2024 City Council Meeting\nCalendar\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt the attached resolution establishing the 2024 Council regular meeting calendar;\nand\n2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. 2024 Council Meeting Resolution

L. Approval of minutes for Public Financing Authority meetings\nRecommended Action\nStaff recommends that the Public Financing Authority approve the minutes for March 23, 2021\nand July 13, 2021 meetings.\nStaff Report Printout\na. March 23, 2021 Public Financing Authority minutes\nb. July 13, 2021 Public Financing Authority minutes