City Council

b. RATIFICATION OF PURCHASE ORDER TO PURCHASE TWO (2) CITY\nVEHICLES UTILIZING THE SOURCEWELL COOPERATIVE PURCHASE\nAGREEMENT WITH NATIONAL FLEET AUTO GROUP\nSummary:\nSourcewell is a cooperative purchasing process that leverages competitive\nbidding conducted by other government agencies to acquire goods and services .\nThe City’s Purchasing Ordinance Section 3.20.120(e.) authorizes the use of\ncooperative purchasing agreements, such as Sourcewell, recognizing the\nefficiency of procuring goods and services at competitive pricing. In late 2023,\nPublic Works identified two vehicles whose maintenance costs substantially\noutweighed the cost of ongoing repair. Due to the long lead times associated\nwith securing fleet vehicles and the immediate replacement need, the City\nManager authorized purchase orders for two trucks: an electric Ford F-150 for\nPublic Works and a standard Ford F-150 for the Police Department. Staff is\nproviding an update of these purchases for the City Council’s information. The\nYear 2023-2024 budget. Staff will procure the vehicles utilizing a government\npurchasing contract from Sourcewell, Contract #091521-NAF, available through\nNational Fleet Auto Group.\nStrategic Plan Goal(s):\nGoal No. 4 Infrastructure: Maintain and improve the City’s physical\ninfrastructure, water system, and recreational spaces.\nRecommendation:\nRatify the City Manager’s requested purchase of two City vehicles utilizing the\nSourcewell Cooperative Purchase Agreement with National Fleet Auto Group.