Signal Hill — 2024-01-23

a. STUDENT REPRESENTATIVES FROM THE AMERICAN UNIVERSITY OF\nHEALTH SCIENCES WILL PROVIDE A PRESENTATION TITLED, “MENTAL\nHEALTH AND ITS RELATIONSHIP WITH GUT MICROBIOTA”.

b. THE ADMINISTRATION DEPARTMENT STAFF WILL INTRODUCE ALFA\nLOPEZ, ASSISTANT TO THE CITY MANAGER/ECONOMIC DEVELOPMENT\nMANAGER. ALFA HAS OVER 15 YEARS OF PROFESSIONAL EXPERIENCE\nIN LOCAL GOVERNMENT, HAVING WORKED FOR THE CITY OF DIAMOND\nBAR FOR NINE YEARS AS A PRINCIPAL MANAGEMENT ANALYST IN THE\nCITY MANAGER’S OFFICE. ALFA PREVIOUSLY WORKED FOR THE CITIES\nOF COSTA MESA AND POMONA FOR SEVEN YEARS. ALFA IS A VERY\nEXPERIENCED AND WELL-ROUNDED LOCAL GOVERNMENT\nPROFESSIONAL WITH A STRONG BACKGROUND IN ECONOMIC\nDEVELOPMENT. OVERALL, HER EXPERIENCE AS A GENERALIST AND\nECONOMIC DEVELOPER WILL ENABLE THE CITY TO FILL PROJECT\nMANAGEMENT ROLES IN MULTIPLE AREAS. IN ADDITION TO HOLDING A\nBACHELOR’S DEGREE FROM CALIFORNIA STATE UNIVERSITY LOS\nANGELES AND A MASTER’S DEGREE FROM UNIVERSITY OF LA VERNE,\nALFA IS ALSO A LICENSED REALTOR.

c. THE PUBLIC WORKS DEPARTMENT WILL PROVIDE A PRESENTATION\nTITLED “PROJECT STATUS UPDATE FOR THE EAST 20TH STREET AND\nREDONDO AVENUE INTERSECTION IMPROVEMENT PROJECT”.

a. PUBLIC HEARING - RESOLUTION APPROVING THE PROPOSED USE OF\nFISCAL YEAR (FY) 2024-25 COMMUNITY DEVELOPMENT BLOCK GRANT\n(CDBG) FUNDS\nSummary:\nForm of Notice: Notice was published in the Signal Tribune newspaper per\nGovernment Code Section 65091(a)(4) and posted in accordance with the\nSignal Hill Municipal Code Section 1.08.010 on Friday, January 5, 2024.\nThe City Council will conduct a public hearing and consider proposed uses for\nthe City’s FY 2024-25 Community Development Block Grant (CDBG) funding\nallocation. The Los Angeles County Development Authority (LACDA) estimates\nthe City will receive approximately $83,560 to use on CDBG projects and\nprograms.\nStaff is proposing to allocate the funding for two purposes: (1) continuation of\nthe City’s Food Distribution programs and (2) construction of Americans with\nDisabilities Act (ADA) Streets and Sidewalk Improvements. If approved, the City\nCouncil is required to adopt a resolution affirming the use of CDBG funds for the\nprojects.\nStrategic Plan Goal(s):\nGoal No. 4 Infrastructure: Maintain and improve the City’s physical\ninfrastructure, water system, and recreational spaces.\nGoal No. 5 High-Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendation:\n1. Adopt the following resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL\nHILL, CALIFORNIA, APPROVING THE CITY'S PROPOSED\nCOMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS FOR\nFISCAL YEAR 2024-25\n2. Approve the CDBG estimated allocation for FY 2024-25 in the amount of\n$83,560 and the proposed expenditures of these allocations.

a. INTERVIEWS AND APPOINTMENT TO THE PARKS AND RECREATION\nCOMMISSION\nSummary:\nOn November 14, 2023, the City Council authorized staff to open a recruitment\nprocess seeking residents interested in serving as a Parks and Recreation\nCommissioner for the remaining term vacancy through May 31, 2025. This\nevening, the City Council will interview candidates and appoint a Parks and\nRecreation Commissioner.\nStrategic Plan Goal(s):\nGoal No. 5 High-Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendation:\nInterview and appoint one Commissioner to the Parks and Recreation\nCommission to serve the vacant term through May 31, 2025.

b. 2023 ANNUAL REVIEW OF PROPERTIES WITH A CONDITIONAL USE\nPERMIT\nSummary:\nThe Community Development Department conducts an annual review of\nproperties with active Conditional Use Permits (CUPs). The CUP Annual Review\nis a tool to confirm compliance with CUP conditions of approval by performing\nsite inspections to verify compliance, observe site maintenance, and oversee\noperations. Staff will present the findings of the 2023 CUP Annual Review.\nStrategic Plan Goal(s):\nGoal No. 5 High Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendation:\nProvide direction as deemed appropriate or receive and file.

c. ADOPT A RESOLUTION AUTHORIZING APPROPRIATIONS FOR THE\nFISCAL YEAR 2022-23 GENERAL FUND OPERATING SURPLUS; CURRENT\nYEAR APPROPRIATION ADJUSTMENTS AND CAPITAL IMPROVEMENT\nPLAN BUDGET AND RELATED FUNDING; TRANSFERS FOR CAPITAL\nIMPROVEMENT PLAN PROJECTS, AND RELATED FUNDING TRANSFERS\nFOR PHASE 1 OF THE CIVIC CENTER MASTER PLAN BUDGET; AMENDING\nTHE FISCAL YEAR 2023-2024 BUDGET; AND APPROVAL OF THE CIVIC\nCENTER MASTER PLAN PHASE I BUDGET\nSummary:\nStaff presented the Annual Comprehensive Financial Report (ACFR) findings for\nFiscal Year 2022-23 at the December 12, 2023, City Council meeting. The\nACFR highlighted a General Fund operating surplus of approximately $8 million,\nwhich is a combination of revenues and operational savings. Staff recommends\na proportional share distribution of the surplus towards projects, programs, and\nreserves, further reinforcing the City's commitment to prudent fiscal\nmanagement. The City’s General Fund reserve target is estimated to be at\napproximately 76% of the current year FY 23-24 adopted budget expenditures\nafter netting out all proposed appropriations.\nAs discussed at the Special Council Meeting of December 5, 2023, there is a\nneed to finalize the amphitheater construction phase of the Civic Center Master\nPlan. Staff recommends allocating a portion of the surplus fund balance in the\namount of $4.4 million, to the Civic Center Master Plan Reserve Fund. This\nrecommendation will enable the City to begin pre-development activity\nassociated with the proposed amphitheater project.\nThis report will provide an overview of the financial results and a detailed list of\nproposed surplus appropriations towards reserve allocations and other critical\nprogram, operational, and project needs. In conjunction with and related to the\nreserve allocations, staff is also seeking approval to utilize the surplus to fund\nPhase 1 of the Civic Center Master Plan Project.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nGoal No. 4 Infrastructure: Maintain and improve the City’s physical\ninfrastructure, water system, and recreational spaces.\nGoal No. 5 High-Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendations:\n1. Approve the proposed appropriations and reserve transfers from FY 2022-23\nto FY 2023-24 operating budget and reserve balances, utilizing the current\nFY 2022-23 General Fund operating surplus of $7,996,701.\n2. Approve the Civic Center Master Plan Phase I budget.\n3. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, AUTHORIZING APPROPRIATIONS FROM THE FISCAL\nYEAR 2022-23 GENERAL FUND OPERATING SURPLUS, CURRENT\nYEAR APPROPRIATION ADJUSTMENTS, AND CAPITAL IMPROVEMENT\nPLAN BUDGET AND RELATED FUNDING TRANSFERS FOR PHASE 1 OF\nTHE CIVIC CENTER MASTER PLAN PROJECT, AMENDING THE FISCAL\nYEAR 2023-24 BUDGET

a. RESOLUTION DECLARING FINAL ACCEPTANCE OF THE PALM DRIVE\nPAVEMENT REHABILITATION PROJECT FROM OBISPO AVENUE TO E.\nWILLOW STREET (PROJECT NO. 90.24003) PURSUANT TO THE PUBLIC\nWORKS CONTRACT WITH HARDY & HARPER INC.\nSummary:\nHardy & Harper Incorporated (H&H) completed the work for the Palm Drive\nPavement Rehabilitation Project, from Obispo Avenue to East Willow Street\n(Project No. 90.24003) (Project) to the satisfaction of the Public Works\nDepartment and in accordance with the project plans and specifications. Staff\nrecommends the City Council adopt a resolution declaring final acceptance of\nthe work performed by H&H and issuance of final payment.\nStrategic Plan Goal(s):\nGoal No. 4 Infrastructure: Maintain and improve the City’s physical\ninfrastructure, water system, and recreational spaces.\nRecommendation:\nAdopt a resolution, entitled:\nA RESOLUTION OF THE CITY OF SIGNAL HILL, CALIFORNIA, DECLARING\nWORK TO BE COMPLETED IN CONFORMANCE WITH THE PLANS AND\nSPECIFICATIONS FOR THE PALM DRIVE PAVEMENT REHABILITATION\nPROJECT FROM OBISPO AVENUE TO EAST WILLOW STREET (PROJECT\nNO. 90.24003), IN ACCORDANCE WITH THE CONTRACT ENTERED INTO\nBETWEEN HARDY & HARPER INCORPORATED AND THE CITY OF SIGNAL\nHILL

b. RATIFICATION OF PURCHASE ORDER TO PURCHASE TWO (2) CITY\nVEHICLES UTILIZING THE SOURCEWELL COOPERATIVE PURCHASE\nAGREEMENT WITH NATIONAL FLEET AUTO GROUP\nSummary:\nSourcewell is a cooperative purchasing process that leverages competitive\nbidding conducted by other government agencies to acquire goods and services .\nThe City’s Purchasing Ordinance Section 3.20.120(e.) authorizes the use of\ncooperative purchasing agreements, such as Sourcewell, recognizing the\nefficiency of procuring goods and services at competitive pricing. In late 2023,\nPublic Works identified two vehicles whose maintenance costs substantially\noutweighed the cost of ongoing repair. Due to the long lead times associated\nwith securing fleet vehicles and the immediate replacement need, the City\nManager authorized purchase orders for two trucks: an electric Ford F-150 for\nPublic Works and a standard Ford F-150 for the Police Department. Staff is\nproviding an update of these purchases for the City Council’s information. The\nYear 2023-2024 budget. Staff will procure the vehicles utilizing a government\npurchasing contract from Sourcewell, Contract #091521-NAF, available through\nNational Fleet Auto Group.\nStrategic Plan Goal(s):\nGoal No. 4 Infrastructure: Maintain and improve the City’s physical\ninfrastructure, water system, and recreational spaces.\nRecommendation:\nRatify the City Manager’s requested purchase of two City vehicles utilizing the\nSourcewell Cooperative Purchase Agreement with National Fleet Auto Group.

c. FIRST AMENDMENT TO THE GENERAL SERVICES AGREEMENT WITH\nD&H WATER SYSTEMS FOR THE INSTALLATION OF A DISINFECTION\nSTATION AT TEMPLE RESERVOIR\nSummary:\nThe City Council will consider amending a General Services Agreement with\nD&H Water Systems, increasing the agreement amount from $171,890 to\n$272,500 and extending the project completion date to November 30, 2024.\nThis amendment results from the expanded scope of work following additional\nplan check comments, permit amendment conditions, and a Sanitary Survey\nconducted by the State Water Resources Control Board’s Division of Drinking\nWater. Approval of this amendment would facilitate the effective implementation\nof the required disinfection system at Temple Reservoir.\nStrategic Plan Goal(s):\nGoal No. 4 Infrastructure: Maintain and improve the City’s physical\ninfrastructure, water system, and recreational spaces.\nGoal No. 5 High Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendations:\n1. Authorize the City Manager to execute the first amendment to a General\nServices Agreement with D&H Water Systems for the construction of a\nDisinfection Station at Temple Reservoir thereby increasing the\ncompensation by $100,610 for a total not-to-exceed contract amount of\n$272,500, in a form approved by the City Attorney.\n2. Authorize the Director of Public Works to utilize a project contingency of\nup to 10% ($27,250) to accommodate additional scope of work in the\nevent of changed or unforeseen conditions, for a total construction budget\nof $299,750.\n3. Adopt a resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL\nHILL, CALIFORNIA AMENDING THE ADOPTED BUDGET AND\nAUTHORIZING BUDGET APPROPRIATIONS FOR FISCAL YEAR\n2023-24

d. CONTRACT AMENDMENT REGISTER DATED JANUARY 23, 2024\nSummary:\nThe Contract Amendment Register is a listing of proposed contract amendments\nand project change orders eligible for streamlined processing based upon the\nfollowing criteria as documented in the City’s Purchasing Policy:\n· Funds have been authorized as part of the adopted fiscal year Operating\nBudget;\n· Staff are satisfied with the goods/services received to date; and\n· The City Manager reviewed and approved each amendment for\nstreamlined processing.\nThe contract amendment being presented for City Council consideration is as\nfollows:\nAllied Universal Security Services, Incorporated would provide armed security\nofficers after-hours and on Independence Day at City parks and facilities.\nAmendment No. 8 would extend the term through December 31, 2024, and\nincrease the total compensation by $97,182 for a new not-to-exceed amount of\n$763,870. Staff plans to issue a Request for Proposal for these services later\nthis year.\nStrategic Plan Goal(s):\nGoal No. 2 Community Safety: Maintain community safety by supporting\npublic safety services and increasing emergency preparedness.\nRecommendation:\nAuthorize the Contract Amendment Register dated January 23, 2024.

e. SCHEDULE OF INVESTMENTS AND MONTHLY TRANSACTION REPORT\nSummary:\nThe Schedule of Investments is a listing of all surplus funds invested for both the\nCity and the Successor Agency to the former Signal Hill Redevelopment\nAgency, as of the date shown on the report. The monthly transaction report\nprovides the changes in investments for the prior month.\nStrategic Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nRecommendation:\nReceive and file.

f. WARRANT REGISTER DATED JANUARY 23, 2024\nSummary:\nThe Warrant Register is a listing of all general disbursements, issued since the\nprior warrant register, and warrants to be released subject to City Council\napproval.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nRecommendation:\nAuthorize payment of the Warrant Register dated January 23, 2024.