City Council

Item No. 22. 2023-0250 CONSIDER DENYING PROTEST OF SPORTS OFFICIALS FOR YOU! LLC AND AWARDING CONTRACT SERVICES AGREEMENTS WITH SAMI'S REFEREES, LLC, AND HANGTIME SPORTS FOR ON-CALL YOUTH AND ADULT SPORTS OFFICIATING SERVICES (CITY COUNCIL) Recommendation: TAKE all of the following actions: 1. DENY the protest submitted by Sports Officials for You! LLC (Exhibit No. 2) pursuant to CMC Section 2613(h)(6) on the grounds stated in staff's response letter (Exhibit No. 3) and this report. With such denial, as provided in CMC 2613(h)(6), no further appeal rights shall be available to the protestor; 2. WAIVE any irregularities or informalities in the proposals, per CMC 2611(l)(2); 3. APPROVE the proposed Contract Services Agreement with Sami's Referees, LLC, for a not-to-exceed contract total of $540,000.00 over an initial three-year term for the period April 1, 2023, through March 31, 2026, with two one-year options upon approval by the City Council (Exhibit No. 8; "Sami's Agreement"); 4. APPROVE the proposed Contract Services Agreement with Hangtime Sports, a sole proprietorship, for a not-to-exceed contract total of $180,000.00 over the initial three-year term for the period April 1, 2023, through March 31, 2026, with two one-year extensions upon approval by the City Council (Exhibit No. 9; "Hangtime Agreement"); and 5. AUTHORIZE the Mayor to execute the Sami's Agreement and the Hangtime Agreement, following approval as to form by the City Attorney. Sponsors: Community Services Attachments: Bid Register for RFP 23-009 On-Call Officiating Services for Adult and Youth Sports Programs RFP Protest Leter (Sports Officials for You LLC) Protest Response Letter_Sports Officials For You LLC (w exhibits) Sports Officials for You LLC Proposal Samis Proposal (cover letter & cost proposal) Samis Client Reference List Samis Affidavit Sami's Referees Contract 2023 Hangtime Sports Contract 2023 SPECIAL ORDERS OF THE DAY: (Items 23 - 24) Public testimony is restricted to three minutes per speaker, speaking once (excepting applicants who are afforded a right of rebuttal, if desired), unless extended by order of the Mayor with the approval of the City Council.