City Council

9. ALLOCATE FUNDING FOR THE ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM REPLACEMENT PROJECT The City’s 2018-2023 Strategic Plan outlined several strategies that were directly related to an enterprise resource planning (ERP) system replacement plan. They included plans to evaluate and acquire new utility billing (US) software as well as to improve and update technology for better efficiency and customer services. Staff and the City’s ERP consultants, SDI Presence LLC (SDI), completed an ERP system needs assessment study. The study identified many shortcomings in the current ERP system, including its UB module. It also summarized specific functional requirements that the City needs to streamline its operations to become more efficient. The next step is to conduct a formal procurement process to secure a suitable ERP solution. Recommendation: Allocate $2.5 million from the General Fund's reserves for the ERP system replacement project and transfer this amount to the IT fund.MATTERS WHICH COUNCIL MEMBERS HAVE ASKED TO BE PLACED ON A FUTURE AGENDA No agenda report has been prepared by staff Pursuant to Resolution No. 21-105, if any three (3) members of the Council approve a motion to agendize any of the following items for a future meeting, the City Manager will initiate preparation of an appropriate agenda report and evaluate the tentative dates for the requested item to be placed on the agenda for discussion and consideration by the City Council. An aye vote will direct staff to prepare an agenda report for Council discussion and consideration at a future meeting date to be determined by the City Manager. A nay vote will result in no further action taken and the item may not be requested by either of the requesting members of the Council again earlier than six months after the Council last considered the request.