City Council

B. Professional Services Agreement for Document Scanning Services The volume of hard -copy records currently stored at City Hall from the City' s Building and Safety Division, Finance Department, and Human Resources Division is reaching maximum capacity. The City does not have the resources, including staffing or necessary equipment to support the time commitment needed to image, index, and quality control the voluminous amount of storage files. As a result, digitizing these records is needed. The scanning of these physical documents into the City' s electronic management system will uphold the City' s values of transparency and accessibility, all while maintaining the City' s archive of records for the future. Recommendation: That the City Council authorize the City Manager to execute a Professional Services Agreement ( including extensions) with Complete Paperless Solutions to assist with document scanning services not -to -exceed $ 132, 420, plus up to a 10% percent contingency.