City Council

4. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32011 WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC., (ESRI) BY $400,000 FOR A TOTAL AMOUNT NOT-TO- EXCEED OF $800,000 FOR AN ENTERPRISE LICENSE AGREEMENT OF GIS SOFTWARE AND TO EXTEND THE CONTRACT TERM BY 3 YEARS (DoIT) Recommendation: It is recommended that the City Council: (1) Find that the recommended action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “Common Sense” provision that CEQA only applies to projects that may have an effect on the environment; (2) Authorize the City Manager to amend Contract No. 32011 with Environmental Systems Research Institute Inc. (ESRI), to increase the contract amount by $400,000 thereby increasing the total not-to-exceed amount from $400,000 to $800,000 and to extend the contract term for three years, through July 1, 2027. Competitive bidding is not required pursuant to City Charter Section 1002(C), contracts for labor, material, supplies, or services available from only one vendor; and (3) To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the proposed contract amendment an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. TPA