City Council

8. Approval of Vendor Services Agreements with ACCO Engineered Systems for the Replacement of All Heating Ventilating Air Conditioning (HVAC) Units at the Gymnasium/Teen Center and Senior Center Recommendation: That the City Council: 1. Approve the Agreement for Vendor Services with ACCO Engineered Systems in the amount of $459,264.05 for the purchase, installation, and programming of seven (7) HVAC units at the Gymnasium/Teen Center; 2. Approve the Agreement for Vendor Services with ACCO Engineered Systems in the amount of $481,660.22 for the purchase, installation, and programming of eight (8) HVAC units at the Senior Center; 3. Approve the Agreement for Vendor Services with ACCO Engineered Systems in the amount of $97,604.25 for five years of annual maintenance for Senior Center, City Hall, and the Gymnasium/Teen Center; 4. Authorize the City Manager to sign the three (3) contracts on behalf of the City in such final form as approved by the City Attorney; 5. Appropriate $94,092.43 from General Fund (01) Reserve Funds to the FY 2024/25 HVAC Replacement project (01-6134-6227) for project contingencies; 6. Authorize staff to issue a change order not to exceed 10% of the Agreement amounts ($45,926.41 for Gymnasium/TC and $48,166.02 for Senior Center) to ACCO Engineered Systems for project contingencies; and 7. Authorize staff to issue a (3) three Purchase Order to ACCO Engineered Systems in the amount of $459,264.05, $481,660.22, and $97,604.25. Recommendation: 1. Award a construction contract for the County Hollow Park Drainage Improvements Project to American Enviro Services, Inc. in the amount of $139,950.00; 2. Reject all other bids; 3. Appropriate $183,520.00 from General Fund Reserves (Fund 01) to the project; 4. Authorize staff to issue a Purchase Order to American Enviro Services, Inc. in the amount of $139,950.00; 5. Authorize staff to issue change orders not to exceed 10% of the contract award amount ($13,995.00) to American Enviro Services, Inc.; and 6. Approve a Purchase Order to RKA Consulting Group in the amount of $29,568.00. 10. City-wide Traffic Signal Rehabilitation Project - Award of Bid Recommendation: 1. Award a construction contract for the Traffic Signal Rehabilitation Project to Streetlight Restoration Specialists, Inc. in the amount of $277,536.00; 2. Reject all other bids; 3. Appropriate $348,760.00 from available Measure R Fund Reserves (Fund 16); 4. Authorize staff to issue a Purchase Order to Streetlight Restoration Specialists, Inc. in the amount of $277,536.00; 5. Authorize staff to issue change orders not to exceed 10% of the contract award amount ($27,753.60) to Streetlight Restoration Specialists, Inc.; and 6. Approve a Purchase Order to RKA Consulting Group in the amount of $43,462.00. 11. Economic Development (Special Event): 2025 Taste of Walnut Recommendation: That the City Council: 1. Approve Walnut Valley Educational Foundation (WVEF) as being the event local non-profit for the Taste of Walnut (TOW) event; and 2. Approve the beer and wine garden at and during the TOW as outlined in Ordinance No. 22-05; and 3. Authorize the appropriation of $65,000 (not to exceed) from the collected Development Agreement Fund(s) (24-2200). 12. Request by “Care for the Children” for a Non-Commercial Solicitation Permit Recommendation: That the City Council approve a Non-Commercial Solicitation Permit, subject to the attached Condition(s) of Approval (COA). 13. Appointment to the San Gabriel Valley Mosquito and Vector Control Board of Trustees Recommendation: It is recommended that the City Council appoint Dr. Allen Wu to the San Gabriel Valley Mosquito and Vector Control District Board of Trustees for a two-year term through calendar years 2023 and 2024.