City Council

7. AUTHORIZE THE CITY MANAGER TO ENTER INTO CONTRACTS WITH ALTEC INDUSTRIES, INC., AND 72 HOUR, LLC FOR PURCHASING ELEVEN UTILITY STEP VANS, FOUR ELECTRIC PICKUP TRUCKS, AND A DIGGER DERRICK TRUCK FOR A TOTAL AMOUNT NOT-TO-EXCEED $5,355,240 AND AMEND THE FISCAL YEAR 2025 CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; (2) Authorize the City Manager to enter into a contract with 72 Hour, LLC (“72 Hour”) for the purchase of eleven utility step vans for Pasadena Water and Power Department (“PWP”), in an amount not-to- exceed $4,187,700, which includes the base contract amount of $3,806,800 and a contingency of $380,900 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other governmental entities or their contractors for labor, material, supplies or services); (3) Authorize the City Manager to enter into a contract with 72 Hour for the purchase of four half-ton electric pickup trucks for PWP, in an amount not-to-exceed $397,540, which includes the base contract amount of $361,600 and a contingency of $35,940 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other governmental entities or their contractors for labor, material, supplies or services); (4) Authorize the City Manager to enter into a contract with Altec Industries, Inc., (“Altec”) for the purchase of a digger derrick truck for PWP, in an amount not-to-exceed $770,000, which includes the base contract amount of $700,000 and a contingency of $70,000 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other governmental entities or their contractors for labor, material, supplies or services); (5) Grant the recommended contracts an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served; (6) Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions; and (7) Amend the Fiscal Year (“FY”) 2025 Water and Power Capital Improvement Program Budget by appropriating $1,110,000 from the Power Capital Fund 411 to Capital Improvement Program (“CIP”) Purchase of Vehicles and Equipment Project – Power Fund (03500) and $755,100 from the Water Capital Fund 412 to CIP Purchase of Vehicles and Equipment Project – Water Fund (01600).