City Council

CC 13. Authority to Procure Supplies from Graybar Electric Company, Inc., for Light Maintenance District Annual Replacement Program Recommendation(s): 1. Approve annual expenditure authority in an amount not to exceed $699,624.00 for the purchase of LED light fixtures and related materials from Graybar Electric Company, Inc., through Cooperative Purchasing Contract No. EV2370, which expires January 2029. 2. Grant annual expenditure authority to utilize the cooperative purchasing agreement with Graybar Electric Company, Inc., for the duration of the agreement, subject to funding being approved through the City’s annual budget process. 3. Authorize the City Manager, or his designee, to execute and sign all documents. The City intends to utilize a cooperative purchasing agreement with Graybar Electric Company, Inc., through Omni Partners (Contract No. EV2370), which is valid through January 2029. This cooperative contract allows the City to procure light fixtures and related materials at competitively solicited pricing without conducting a separate bid process. Granting annual expenditure authority will allow staff to purchase replacement LED light fixtures and related materials as needed to support ongoing lighting district maintenance and replacement projects. Funding for these purchases will be subject to appropriation through the City’s annual budget process.