City Council

16. AWARD CONTRACT: FIRE PREVENTION COMPLIANCE SOFTWARE AND\nREPORTING SERVICES — F2M24-43, C2M24-27, M2M24-67\nCommunity Risk Reduction (CRR) is a division of the Alhambra Fire Department (AFD).\nCRR staff is dedicated to increasing safety, preventing, or reducing fire losses and\nensuring compliance with applicable codes and ordinances. The communication and\ndelivery of reports from third parties is done manually and does not allow for efficient\ntracking, processing and enforcement of the codes.\nBrycer is designed to consolidate efforts into a single operation to streamline the reporting\nprocess. Brycer utilizes TCE software that tracks and drives fire code compliance and\nhelps reduce false alarm activity through a simple web-based service that allows the CRR\nto connect to contractors who inspect, test, and maintain fire protection systems.\nInspectors can then efficiently review reports, track deficiencies, notify parties and ensure\ncompliance of fire and life safety systems. Brycer provides a database of the buildings in\nour jurisdiction and helps to achieve greater fire protection systems reliability at zero cost.TCE allows for service providers to submit copies of their inspection and testing reports to\nAFD electronically, facilitating a more efficient review, tracking and follow-up process with\noccupants to correct deficiencies and maintain systems. The term of the proposed Brycer\nAgreement will be for three years, effective June 1, 2024, and will be renewed on June 1,\n2027 for two terms of one year each pursuant to satisfactory performance. Per the\nAlhambra Municipal Code (Section 3.38.050), the contract procedures may be dispensed\nwhen the services can only be obtained from one source (sole source). In this case, the\nreporting support services are exclusively available through Brycer. The reporting services\nof Brycer are highly specialized and essential to the City’s CRR operations.\nRecommended Action: City Council approve a contract with Brycer, LLC, subject to\nfinal language approval by the City Manager and City Attorney, to implement The\nCompliance Engine (TCE) for fire code compliance and reporting services for a three-year\nperiod with an option for two one-year contract extensions, and authorize the City Manager\nto execute the extensions if the services are satisfactory; authorize the City Manager or\ndesignee to execute the necessary documents; and direct staff to undertake the necessary\nsteps to finalize Council's action. (M2M24-67)