City Council

24. AWARD CONTRACT: BROADCASTING AND VIDEO PRODUCTION OF CITY\nCOUNCIL MEETINGS – F2M24-31, RFP2M24-3, C2M24-38, M2M24-80\nOn February 26, 2024, the City Council authorized the distribution of a Request for\nProposals for the broadcasting and video production of City Council meetings. The current\ncontract for Council meeting broadcasting expires on June 30, 2024. The City received a\ntotal of five proposals. A team of staff members consisting of the City Clerk, Deputy City\nManager and Public Information Specialist reviewed each of the proposals submitted. The\nproposals were evaluated based on qualifications of the consultant including background;\nreferences; proposed staffing; thoroughness of the proposed schedule; scope of work;\nquality of customer service and cost. At the conclusion of the evaluation process, the team\nunanimously recommended Studio Spectrum for the award of contract due to the\nthoroughness of their proposal, extensive qualifications and positive experience with the\nCity of Alhambra for over 20 years.\nRecommended Action: City Council award a three-year contract, subject to final\nlanguage approval by the City Manager and City Attorney, to Studio Spectrum in the\namount of $102,745.20 per year pursuant to the number of meetings conducted through\nJune 30, 2027, with the option to extend an additional two years, for the broadcasting,\nvideotaping and production of City Council Meetings; authorize the City Manager to sign\nan extension assuming satisfactory performance; and, direct staff to undertake the steps\nnecessary to finalize Council’s action. (M2M24-80)