City Council

B. Professional Services Agreement for Document Scanning Services\nThe volume of hard -copy records currently stored at City Hall from the City' s\nBuilding and Safety Division, Finance Department, and Human Resources Division\nis reaching maximum capacity. The City does not have the resources, including\nstaffing or necessary equipment to support the time commitment needed to image,\nindex, and quality control the voluminous amount of storage files. As a result,\ndigitizing these records is needed. The scanning of these physical documents into the\nCity' s electronic management system will uphold the City' s values of transparency\nand accessibility, all while maintaining the City' s archive of records for the future.\nRecommendation: That the City Council authorize the City Manager to execute a\nProfessional Services Agreement ( including extensions) with Complete Paperless\nSolutions to assist with document scanning services not -to -exceed $ 132, 420, plus up\nto a 10% percent contingency.