City Council

12. UPDATE REGARDING THE 2025 CO-SPONSORSHIP OF THE ANNUAL ELTON\nJOHN AIDS FOUNDATION’S OSCAR EVENT AND APPROVAL OF A THREE-YEAR\nCO-SPONSORSHIP FOR ITS OSCAR EVENT IN YEARS 2026 THROUGH 2028 [Y.\nQUARKER, C. SMITH, M. REATH, B. SMITH]\nSUBJECT: The City Council will consider approving a Permit to Use City Property\nAgreement for the Elton John AIDS Foundation’s annual Oscar Party event in 2025,\nincluding street closure requests and a reduced parking rate. The City Council will also\nconsider a three-year co-sponsorship with Elton John AIDS Foundation to host its\nAnnual Elton John AIDS Foundation Oscar Viewing Party and Charity Fundraiser event\nin West Hollywood Park from 2026 through 2028.\nRECOMMENDATIONS: 1) Approve a Permit to Use City Property Agreement between\nthe City of West Hollywood and the Elton John AIDS Foundation for the 2025 event that\ndefines facility uses, street closures, and the terms of the relationship between the City\nand Elton John AIDS Foundation; 2) Approve the exclusive use of West Hollywood Park\nbeginning Wednesday, February 19, 2025, through Thursday, March 6, 2025; 3)\nApprove the exclusive use of the Five-Story Parking Structure (5SPS) from 5:00 A.M.\non Sunday, March 2, 2025, through 5:00 A.M. on Monday, March 3, 2025; 4) Approve\nthe closure of San Vicente Boulevard between Melrose Avenue and Santa Monica\nBoulevard for event arrivals and departures from 11:30 A.M. on Sunday, March 2, 2025,\nthrough 6:00 A.M. on Monday, March 3, 2025; 5) Approve a reduced parking rate of $6\nper vehicle in the Five-Story Parking Structure (5SPS) for production staff and crew\nparking on the following dates: February 20, 21, 22, 27, 28, and March 1; 6) Approve a\nthree-year co-sponsorship with Elton John AIDS Foundation to host their annual Oscar\nViewing Party and Charity Fundraiser event in West Hollywood Park. The dates for\n2026, 2027 and 2028 have yet to be determined; and 7) Approve the waiver of Building\nand Safety Permit Fees, Engineering and Neighborhood and Business Safety\nEncroachment Permit Fees, Film Permit Fees, Indoor Facility Use Fees, Intermittent\nTraffic Control Fees, Parking Meter Fees, Post-Event Inspection Fees, Special Event\nPermit Fees, Street Closure Fees, Partial Street Closure Fees and Temporary Valet\nFees for years 2026, 2027 and 2028 as well as potential lost revenue related to meter\nusage (estimated at $34,956 annually in waived fees and potential lost revenue).